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Manuals, Guides, Forms and Publications

Guides

User Guides/Technical Bulletins 

 
Technical Guidance (Directives, Bulletins, Advisories) 
 
Commonly Used Acronyms  
 
NOTE:  The most current versions of the following guidelines can be found at the Project Delivery Unit's Operational Notices web page.

Operational Policy between PS&E Submittal and Bid Opening (PD-07)
 
Operation Policy Between Bid Opening and Contract Award (PD-08)
 
Project Development Decision Structure (PD-02

Pre-Letting

A guide to "Who Signs What"  
 
Letter of Public Interest Findings (LPIF) Guidance  
 
RD07-05(B) - Salvaging Features and Excess Materials Associated with Transportation Projects by Contract Specification 
 
RD09-03(A) - Technical Advisory for Buy America Procedures for Federally Funded Projects

Estimating 

Bid Price Evaluation 
 
Engineers Estimate Policy 
 
Federal Guidelines, Preparing EE, Bid Reviews & Evaluations 
 
Trns·port Estimator® Data Entry Guideline   Link to Appendix 1

Specifications

DOJ Exemption Letter

FHWA Approval for 2015 Standard Specifications 

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Forms

 
Pre-Letting

Final PS&E Submittal / Final PS&E Completeness Checklist  
Use when submitting PS&E packages for advertisement and bid 

      Project End Date Calculator

      Final PS&E Submittal/Completeness Checklist and PS&E Delivery Manual Comments

Pre-Letting Internal Checklist  

Estimating

Clearing & Grubbing Worksheets Which Includes:
Clearing and Grubbing (sheet 1)
Removal of Structures & Obstructions (sheet 2)  

Fuel Escalation Worksheet V3.01 (Used with Estimator V3.01) (Updated 12/05/2013)
Note:  Specification writers MUST review the V3.01 instructions prior to use of this version.

Instructions for V3.01 (For use with latest release of Estimator) (Updated  12/05/2013)
Note:  Additional questions related to use of new release - contact John Riedl, PE (503) 986-3886.

Standard Construction Production Rates 
Production Rates for Scheduling
 
Steel Escalation/De-Escalation Worksheet 
Determine Pay Items to List in 00195.12
(contact ODOT's Cost Estimating Unit for form help) 

 

Specifications

Addendum Letter Template (.docx) 
Prepare addenda letters [Updated 04-24-15]
(Originally approved in Technical Bulletin RD07-07(B) and now incorporated in the PS&E_Delivery_Manual)

Letter of Clarification Template (.docx)
Prepare letters of clarification [Updated 04-24-15]

2015 Bid Booklet/Special Provisions Document Assembly 
Initial assembly of the project special provisions based on the 2015 Standard Specifications

2008 Bid Booklet/Special Provisions Document Assembly 
Initial assembly of the project special provisions based on the 2008 Standard Specifications 
  
Class of Work (blue sheet)   (Instructions)
Determine the class or work 
 
Civil Rights Request for Goals 
[Was "DBE/OJT Civil Rights Sheet (yellow sheet)"]
Use to request DBE/OJT numbers 

Project Special Provision Checklist    
  
Special Provision Certification
Update and DOJ Certification [Updated 04-08-15]

Special Provision Summary Form  [Updated 05-22-15]
Form No. 734-2798 

Technical Resource List (.xls Document) (.pdf Document) [Updated 05-29-15]
Standard Specifications/Special Provisions Technical Contacts 

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Templates

 
State of Oregon Letterhead
 For internal ODOT employees (only):
Letter of Public Interest Findings (LPIF):
LPIF Templates:
1.
Updated! LPIF Template
2.
3.
4.
5.
New! FLIR/Traficon video detection system
(contact the Traffic Signal Engineer for the template)
6.
Programmatic - ITS Proprietary Products
(contact the ITS Standards Engineer for the template)
7.​
New! SCI100GM Impact Attenuator
(contact the Value Engineer/Senior Roadway Design Engineer for the template)
LPIF Resources:
1.
2.
3.
4.
5.
LPIF Examples:
Publicly Owned Equipment
 
 
Exemptions
 
 
 
 
 
Contractor Purchased Equipment for State Ownership
1.
Exemptions
 
Patented Products
 
 
Exemptions
 
 
 
 
 
 
Proprietary Products
1.
New! FLIR/Traficon video detection system
(contact the Traffic Signal Engineer for more information)
Exemptions
2.
3.
 
 
Sole Source Materials
1.
Exemptions
2.
New! Synchronization with PGE's existing electical system
3.
4.
New! SCI100GM Impact Attenuator
(contact the Value Engineer/Senior Roadway Design Engineer for the template)
Programmatic - ITS Proprietary Products
1.
(contact the ITS Standards Engineer for more information)
Exemptions
 
 
 
 
 
 
State Furnished Materials
1.
Exemptions
2.
3.
4.
 
5.
 
Salvaged Materials
1.
Exemptions
 
 
Separate Contract
1.
Exemptions
2.
3.
Observation
4.
 
5.
 
Programmatic - Separate Contract
1.
Exemptions
2.
3.
Post Award
1.
Exemptions
 
PD-02 Exception Letters
PD-02 Exception Letter Templates:
1.
PD-02 Exception Letter Resources:
1.
2.
PD-02 Exception Letter Examples:
Original Request
1.
Revised Request
1.
 
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Bid Schedule

For the public:
The 12 Month Contractor’s Schedule of Contract Lettings (bid schedule), is available on the ODOT Procurement Office (OPO) - Construction Contracts Unit's Letting Schedules website.  The 12 Month Contractor’s Schedule of Contract Lettings is updated on the second Friday of every month.  This is a tentative schedule of projects ODOT plans to advertise, not the advertisement.  For a list of advertised projects, go to the OPO - Construction Contracts Unit's Notice to Contrators website.
For internal ODOT employees (only):
The Bid Date Planning and Status Master Report (bid schedule) has been removed from the Office of Project Letting (OPL) TransNet website. If you are an internal ODOT employee and require access to the Bid Date Planning and Status Master Report, please submit a request to the ODOT Pre-Letting mailbox.

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Publications

The following documents are included in ODOT's solicitation publications.  Changes to any of these documents require prior approval from ODOT Specifications Unit, Federal Highway Administration, and Oregon Department of Justice.
 

BID BOOKLET DOCUMENTS:
DBE Commitment Requirements [ODOT Projects that bid before 1/15/15]
 
DBE Commitment Requirements [ODOT Projects that bid on and after 1/15/15]
DBE Commitment Certification and Utilization Form [ODOT Projects that bid before 1/15/15]
 
DBE Commitment Certification and Utilization Form [ODOT Projects that bid on and after 1/15/15]
 
 
First-Tier Subcontractor Disclosure Instructions and Form [ODOT Projects that bid before 1/15/15]
 
First-Tier Subcontractor Disclosure Instructions and Form [ODOT Projects that bid on and after 1/15/15]
 
SPECIAL PROVISION BOOKLET DOCUMENTS:

DBE Provisions [ODOT Projects that bid before 10/23/14]

DBE Provisions [ODOT Projects that bid on and after 10/23/14]

Equal Employment Opportunity Provisions [ODOT Projects that bid before 1/15/15]
 
Equal Employment Opportunity Provisions [ODOT Projects that bid on and after 1/15/15]
 
 
Reimbursable Federal On-The-Job and Apprenticeship Training [ODOT Projects that bid before 1/15/15]
 
Reimbursable Federal On-The-Job and Apprenticeship Training [ODOT Projects that bid on and after 1/15/15]
 
 
 
Reimbursable State Apprenticeship Training [ODOT Projects that bid before 1/15/15]
 
Reimbursable State Apprenticeship Training [ODOT Projects that bid on and after 1/15/15]
 
 
MWESB Provisions [ODOT Projects that bid before 1/15/15]
 
MWESB Provisions [ODOT Projects that bid on and after 1/15/15]

TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO) DOCUMENTS:

Tribal Employment Rights Office (TERO) Code

Indian Preference in Employment

Memorandum of Understanding 

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ODOT Resources

 
Manuals, guides, forms and publications for ODOT staff members are now available on the "Resources" page of the new OPL TransNet web site.
 
NOTE:  The follow link is for Internal ODOT employees.  Any attempt to open this link outside the ODOT network will fail.

 

 

 

PS&E Calculator

 
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Upcoming Classes

 
Upcoming Classes Version 2.8
 
- Estimator Updates Class
 
- New Fuel Escalation Form
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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