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This page includes templates, forms and guidance documents related to procurement of personal and professional services for Oregon Department of Transportation projects and ODOT-sponsored local agency projects.
Committed DBE Breakdown and Certification Form - A&E #734-5235
Paid Summary Report #734-2882
Subcontractor Solicitation and Utilization Report #734-2721
Accounting Methodology Questionnaires
Cost Disclosure Questionnaire For firms that calculate overhead rate.
Financial Questionnaire For firms that do not calculate overhead rate.
Billing Rate Schedules & Guidance
Billing Rate Policy
Indirect Cost Rate Schedule Template (New 2/21/23)
National Compensation Matrix (NCM) Instructions (New 2/21/23)
Sample NCM Compliance Worksheet (New 2/21/23)
2022 National Compensation Matrix (see AASHTO website for previous matrices or instructions) (New 2/21/23)
ODOT Common Control Worksheet (New 2/21/23)
Certification of Invoicing & Other Direct Cost (ODC) Billing Practices (New 2/21/23)
Direct Non-Labor Costs Schedule
Direct Salary Rate (DSR) Schedule
Negotiated Billing Rate (fully loaded) Schedule
ODOT Contract Summary Form (Please note: Any alternative form, format or type of tracker is acceptable in place of this form; the same level of detail is required.) PDF Excel
Overhead Certification
Independent Audit Threshold Attestation
Establishing Billing Rates with ODOT for Consultants Training (New 10/19/22)
American Association of State Highway and Transportation Officials (AASHTO) Directory (New 2/21/23)
2016 Uniform Audit & Accounting Guide (New 2/21/23)
Email ODOT to Submit Billing Rate Updates (ODOTBillingRateUpdates@odot.oregon.gov)
Paycheck Protection Program (PPP) Overhead Cost Rate Guidance
Application of PPP Adjusted Overhead Cost Rate
Indirect Cost Rates Adjustments for PPP Loan Forgiveness
FHWA Memo - Treatment of PPP Funds for A&E Consultants
Cost Estimate Templates & Guidance
Breakdown of Costs (BOC)
Breakdown of Costs for negotiated billing rates (BOCnbr)
Breakdown of Costs for Standardized Statement of Work (BOCssow) (Updated 1/06/23)
Breakdown of Costs Requirements
Profit Fee Worksheet
Invoice Related
Procurement Standard for Invoice Requirements - Consultant ("Invoice Requirements")
Consultant Invoice FAQ
Consultant A&E Invoice Requirements Training Video
Vendor Remit Address Form
Paid Summary Report, Form #734-2882 (PSR Guidance)
Certification of Invoicing and ODC Billing Practices
ORS 279C.110 Expense Report
Conflict of Interest Disclosure / TGM COI Disclosure
Direct Award Certification Form
Federal Responsibility Certification
Insurance Risk Assessment Tool - for Consultant Completed Highway Construction Projects
Insurance Risk Assessment Process - for Consultant Completed Highway Construction Projects
Key Staff Resumes
Consultant Quality Plan
References
Responsibility Inquiry
Subconsultant/Subcontractor List
Tax ID Number Request
Guidance/Publications
Billing Rate Instructions
Conflict of Interest Guidelines for Procurements & Contracts
Personal Services Invoicing Town Hall (New 5/26/23)
ODOT Web Standards and Style Guide for Consultants
Statement of Work Writing Guide and Resources
Policies
Resources and Related Web Sites
Engineering guidance, standards, data, technical manuals, forms
ODOT External Audits Website
Exhibit - AASHTOWare Project Application
AASHTOWare Project Application - Standalone Contract
Exhibit - Certified Small Business Aspirational Targets
Exhibit - Errors & Omissions Claims Process
For questions related to this page, or to report problems or broken links, please send email to Guy Britnell, ODOT Procurement Web Editor.
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