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Consultant Forms & Resources

This page includes templates, forms and guidance documents related to procurement of personal and professional services for Oregon Department of Transportation projects and ODOT-sponsored local agency projects.

NOTE: If any forms or documents linked on this page will not open, right-click on the link and select "Save link as" to download the file.

 

Accounting Methodology Questionnaires

Cost Disclosure Questionnaire
For firms that calculate overhead rate.

Financial Questionnaire
For firms that do not calculate overhead rate.

 

Billing Rate Schedules & Guidance

Billing Rate Policy

Billing Rate Schedule Instructions

Direct Non-Labor Costs Schedule

Direct Salary Rate Schedule

Negotiated Billing Rate (fully loaded) Schedule

ODOT Contract Summary Form​

Overhead Certification

Independent Audit Threshold Attestation​   (New 3/22/22)

Email ODOT to Submit Billing Rate Updates (ODOTBillingRateUpdates@odot.oregon.gov)

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Paycheck Protection Program (PPP) Overhead Cost Rate Guidance   (New 4/20/22)

Application of PPP Adjusted Overhead Cost Rate

Indirect Cost Rates Adjustments for PPP Loan Forgiveness

FHWA Memo - Treatment of PPP Funds for A&E Consultants​

Cost Estimate Templates & Guidance

Breakdown of Costs (BOC)

Breakdown of Costs for negotiated billing rates (BOCnbr) 

Breakdown of Costs for Standardized Statement of Work (BOCssow)​ (New 8/24/22)

Breakdown of Costs Requirements

Profit Fee Worksheet

 Deleted Templates

 .xlsb version of BOC for MS Office 2013 or earlier version  (This template is archived and no longer available as of 10/07/21).    Report any issues or suggestions to  Kim Rice.

Breakdown of Costs for cost-plus-fixed-fee: (This template is archived and no longer available as of 10/07/21. The BOC.xlsx is now used for all methods of compensation).  Report any issues or suggestions to  Kim Rice.]


Invoice Related

Procurement Standard for Invoice Requirements - Consultant ("Invoice Requirements") 

Consultant Invoice FAQ  (New 4/27/22)

Consultant A&E Invoice Requirements Training Video​ (New 3/9/22)

Vendor Remit Address Form

Paid Summary Report, Form #734-2882  (PSR Guidance​)

Certification of Invoicing and ODC Billing Practices

ORS 279C.110 Expense Report


For questions related to this page, or to report problems or broken links, please send email to Guy Britnell, ODOT Procurement Web Editor.