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This page includes templates, forms and guidance documents related to procurement of personal and professional services for Oregon Department of Transportation projects and ODOT-sponsored local agency projects.
Committed DBE Breakdown and Certification Form - A&E #734-5235
Paid Summary Report #734-2882
Subcontractor Solicitation and Utilization Report #734-2721
Accounting Methodology Questionnaires
Cost Disclosure Questionnaire For firms that calculate overhead rate.
Financial Questionnaire For firms that do not calculate overhead rate.
Billing Rate Schedules & Guidance
Billing Rate Policy
Billing Rate Schedule Instructions
Direct Non-Labor Costs Schedule
Direct Salary Rate Schedule
Negotiated Billing Rate (fully loaded) Schedule
Email ODOT to Submit Billing Rate Updates (ODOTBillingRateUpdates@odot.state.or.us)
Cost Estimate Templates & Guidance
Breakdown of Costs: (BOC.xlsx) or (BOC.xlsb - for Excel 2013 or older version) Use .xlsb version if using MS Office 2013 or earlier version or if BOC.xlsx does not function correctly on your system. Report any issues or suggestions to Kim Rice.
Breakdown of Costs for negotiated billing rates or "BOCnbr"
Breakdown of Costs for cost-plus-fixed-fee: (BOCcpff.xlsx) Report any issues or suggestions to Kim Rice.]
Breakdown of Costs Requirements
Profit Fee Worksheet
Invoice Requirements (formerly "Invoice Requirements Guide")
Vendor Remit Address Form
Prompt Payment Certification Form (HB 2364 pilot for 15-day payment)
Paid Summary Report, Form #734-2882
Certification of Invoicing and ODC Billing Practices
ORS 279C.110 Expense Report
Conflict of Interest Disclosure / TGM COI Disclosure
Direct Award Certification Form
Federal Responsibility Certification
Insurance Risk Assessment, Consultant Edition Tool - for Consultant Completed Highway Construction Projects (replaces the PDWP Consultant Edition – Insurance Risk Assessment)
Insurance Risk Assessment Process - for Consultant Completed Highway Construction Projects
Key Staff Resumes
Tax ID Number Request
Billing Rate Instructions
Conflict of Interest Guidelines
ODOT Web Standards and Style Guide for Consultants
Statement of Work Writing Guide and Resources
Code of Conduct (revolving door) Policy
Resources and Related Web Sites
Engineering guidance, standards, data, technical manuals, forms
ODOT External Audits Website
Exhibit D - Influence, Debarment and Non-Discrimination Provisions
Exhibit K - Certified Small Business Aspirational Targets
Exhibit I - Errors & Omissions Claims Process
Sample Work Order Contract Template
For questions related to this page, or to report problems or broken links, please send email to Kim Rice, Technical Development Coordinator.
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