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This page includes templates, forms and guidance documents related to procurement of personal and professional services for Oregon Department of Transportation projects and ODOT-sponsored local agency projects.
Committed DBE Breakdown and Certification Form - A&E #734-5235
Paid Summary Report #734-2882
Subcontractor Solicitation and Utilization Report #734-2721
Accounting Methodology Questionnaires
Cost Disclosure Questionnaire For firms that calculate overhead rate.
Financial Questionnaire For firms that do not calculate overhead rate.
Billing Rate Schedules & Guidance
Billing Rate Policy
Billing Rate Schedule Instructions
Direct Non-Labor Costs Schedule
Direct Salary Rate Schedule
Negotiated Billing Rate (fully loaded) Schedule
ODOT Contract Summary Form
Independent Audit Threshold Attestation (New 3/22/22)
Email ODOT to Submit Billing Rate Updates (ODOTBillingRateUpdates@odot.oregon.gov)
Paycheck Protection Program (PPP) Overhead Cost Rate Guidance (New 4/20/22)
Application of PPP Adjusted Overhead Cost Rate
Indirect Cost Rates Adjustments for PPP Loan Forgiveness
FHWA Memo - Treatment of PPP Funds for A&E Consultants
Cost Estimate Templates & Guidance
Breakdown of Costs (BOC)
Breakdown of Costs for negotiated billing rates (BOCnbr)
Breakdown of Costs Requirements
Profit Fee Worksheet
.xlsb version of BOC for MS Office 2013 or earlier version (This template is archived and no longer available as of 10/07/21). Report any issues or suggestions to Kim Rice.
Breakdown of Costs for cost-plus-fixed-fee: (This template is archived and no longer available as of 10/07/21. The BOC.xlsx is now used for all methods of compensation). Report any issues or suggestions to Kim Rice.]
Procurement Standard for Invoice Requirements - Consultant ("Invoice Requirements")
Consultant Invoice FAQ (New 4/27/22)
Consultant A&E Invoice Requirements Training Video (New 3/9/22)
Vendor Remit Address Form
Paid Summary Report, Form #734-2882 (PSR Guidance)
Certification of Invoicing and ODC Billing Practices
ORS 279C.110 Expense Report
Conflict of Interest Disclosure / TGM COI Disclosure
Direct Award Certification Form
Federal Responsibility Certification
Insurance Risk Assessment Tool - for Consultant Completed Highway Construction Projects
Insurance Risk Assessment Process - for Consultant Completed Highway Construction Projects
Key Staff Resumes
Consultant Quality Plan
Tax ID Number Request
Billing Rate Instructions
Conflict of Interest Guidelines for Procurements & Contracts
ODOT Web Standards and Style Guide for Consultants
Statement of Work Writing Guide and Resources
Resources and Related Web Sites
Engineering guidance, standards, data, technical manuals, forms
ODOT External Audits Website
Exhibit - AASHTOWare Project Application
AASHTOWare Project Application - Standalone Contract
Exhibit - Certified Small Business Aspirational Targets
Exhibit - Errors & Omissions Claims Process
For questions related to this page, or to report problems or broken links, please send email to Kim Rice, Technical Development Coordinator.
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