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Assessment and Accountability Update

June 4, 2020


GENERAL ANNOUNCEMENTS

Upcoming System Downtime (for regularly scheduled June maintenance and rescheduled SQL upgrade downtime)

This is a reminder of the upcoming scheduled system downtime for the Test Information Distribution Engine (TIDE), the Test Delivery System (TDS), and the Online Reporting System (ORS). The all-system downtime is scheduled from Friday, June 12 at 5 PM PT to Sunday, June 14 at 7 PM PT. The full list of Scheduled Downtimes is available on the OSAS Portal.

The TDS downtime announced on May 26 has been rescheduled. This downtime is now scheduled from Friday, June 19 at 5 PM PT to Sunday, June 21 at 7 PM PT.


Upcoming System Downtime (for second SQL upgrade downtime)

There will be system downtime for the Test Information Distribution Engine (TIDE) and the Online Reporting System (ORS) from Friday, June 26 at 5 PM PT to Sunday, June 28 at 7 PM PT.


2020-21 District Test Coordinator and Information Only Contact Forms

ODE requires that districts annually designate a District Test Coordinator (DTC) using the District Test Coordinator Designation Form. This form is used to maintain ODE’s internal contact database and email listservs. (Please note that this form does not automatically grant access to the TIDE system.) DTCs must register with ODE for the 2020-21 school year by July 29, 2020.

The 2020-21 District Test Coordinator and Information Only Contact Form is now available on the ODE website. Forms must be completed, signed by the district superintendent, and submitted by July 29, 2020 to Renée House by e-mail or fax (503-378-5156).

For questions, please contact your Regional ESD Partner.


TEST ADMINISTRATION

SCIENCE

OSAS Science Item Review Panel Recruitment

Oregon Department of Education’s Office of Teaching, Learning, and Assessment is seeking individuals to participate in review of items for the Oregon Statewide Assessment System (OSAS) Science Assessment. The purpose of item review is to ensure the high quality and fairness of items presented in the OSAS Science Assessment.

Meeting dates:

  • Elementary Item Content Review 8/11/2020 - 8/12/2020 (two days) application
  • Middle School Item Content Review 8/11/2020 - 8/13/2020 (three days) application
  • High School Item Content Review 8/11/2020 - 8/12/2020 (two days) application
  • Fairness (Bias & Sensitivity) Item Review 8/13/2020 (one day) application

The deadline for submitting an application is 5 PM Friday, June 12, 2020. Please see the recruitment letter for more information. Participants will be compensated for their time or receive substitute reimbursement as applicable.

For more information, please contact Noelle Gorbett, Science Assessment Specialist.


ACCOUNTABILITY & REPORTING


Assessment and Accountability Checklist for 2019-20 Updated June 3, 2020

The Assessment & Accountability Checklist for 2019-20 has been revised and posted on the Key Dates webpage. Please note the revision history starting on page 42.


High School Entry Year Appeals for New 9th Grade Students beginning after March 13, 2020

The High School Entry Year (HSEY) is the first school year in which the student attended any high school grade in the United States or elsewhere. For most students, the HSEY is their first year as a 9th grader. All students who are, or have been, enrolled in grade 9 or above must be identified with a HSEY for the cohort graduation calculations. The HSEY for students who enter the 9th grade or higher for the first time after March 13, 2020 may be appealed for students staying in the 9th grade for the 2020-21 school year. Find additional information in the HSEY Guidance. Once a HSEY has been entered into the SSID for a student, it may only be changed by completing a High School Entry Year Correction Template, which is sent to your Regional ESD Partner.

If you have any questions, please contact Amanda Leopard at 503-947-5674.


Staff Retention and Experience Validation Delayed

The Staff Retention and Experience Validation has been delayed a week, and will now open on June 11, 2020 at 1 PM. The validation will close on August 21, 2020. The Staff Retention and Experience Validation compiles data from the Staff Position collection, and produces the Same Principal Metric, Teacher Retention Rate, and the Percentage of Licensed Experienced Teachers. A training is available on the ODE Video Training Page, and a guidance document will be posted to the Staff Position Resources page and the Schedule of Due Dates Page shortly. If you have any questions, please contact Ryan Clark at 503-947-5632 or your Regional ESD Partners.


IN THIS ISSUE:

GENERAL ANNOUNCEMENTS

  • Upcoming System Downtime (for regularly scheduled June maintenance and rescheduled SQL upgrade downtime)
  • Upcoming System Downtime (for second SQL upgrade downtime)
  • 2020-21 District Test Coordinator and Information Only Contact Forms

TEST ADMINISTRATION

SCIENCE

  • OSAS Science Item Review Panel Recruitment

ACCOUNTABILITY & REPORTING

  • Assessment and Accountability Checklist for 2019-20 Updated June 3, 2020
  • High School Entry Year Appeals for New 9th Grade Students beginning after March 13, 2020
  • Staff Retention and Experience Validation Delayed

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