Answers to Common Questions from the Field
I’m getting the following error in my Class Roster collection: ChkDigitInstrctUnitID Demographic Mismatch - Instructional Unit Identifier (ChkDigitInstrctUnitID) matches an Instructional Unit record but the demographics (DistInstID, SchlInstID, SchlSctnID, SchlCrsID, CrsCd, CrsBeginDtTxt) must also match. When I look at what doesn’t match, the values appear identical, so I’m not sure what’s wrong.
There have been many instances of this error occurring this year because a leading zero has been stripped from the Class Roster submission file. This often happens when the file has been opened in a spreadsheet software program like Excel before uploading to ODE. If you receive this message and are unsure of what is not matching, please contact Beth Blumenstein at 503-947-5767, and she can confirm which values do not match and why. If this error is being caused by stripped leading zeros, the best way to fix this is to format the cells that are being converted as text, add the leading zero back into these values, and save the file. Then, do not open the file back up before uploading it to ODE. If you have further questions about Class Roster errors, you may also reference the Class Roster Errors Manual found on the Class Roster Resources page.
How do I know if I received the new Class Roster Audit 42?
You will receive a specific email with Audit 42 in the header. If one of your district’s accountable schools does not have records encompassing the first school day in May (May 1, 2018) within Class Roster, that school will be flagged as “missing” from the collection. During the week of July 12, these missing schools will be tabulated and reviewed. Parent districts may receive an email from Robin Stalcup alerting them that data from the missing school(s) have not been submitted. Some schools have already been identified as “missing” and their districts have been proactively in contact with the accountability data submission team at ODE (Beth Blumenstein, Amanda Hiaasen, and Robin Stalcup). If you do not receive an Audit 42 email the week of July 12, then your institutions did submit records that encompassed the first school day in May, or you were in contact with ODE prior to this audit to alert us to the missing school(s).