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All Payer All Claims Data Requests

Data Request Overview

The All Payer All Claims (APAC) data request process varies depending on what type of data you are requesting. The flow chart below illustrates the request process for the different types of data available. Review the APAC Data Request Fact Sheet for more information about the data request process. To learn more about the Data Review Committee, view the Data Review Committee page.

How to Obtain APAC Data

Public Use data set requesters must submit an APAC-2 form. The APAC-2 is reviewed by staff, a Data Use Agreement is executed and then the request is fulfilled. This process generally takes 2-4 weeks.

Limited data set requesters must submit an APAC-2 form. The APAC-2 is reviewed by staff and then prompts the requester is to submit an APAC-3 form. The APAC-3 is reviewed by the Data Review Committee, a Data Use Agreement is executed and then the request is fulfilled. This process generally takes 2-4 months.

Custom data set requesters must submit an APAC-2 form. The APAC-2 is reviewed by staff and then prompts the requester is to submit an APAC-3 form. The APAC-3 is reviewed by the Data Review Committee, and then the Department of Justice (if needed). A Data Use Agreement is then executed and the request is fulfilled. This process generally takes 2-6 months.

Data Request Applications and Forms

APAC-2: Pre-application for APAC Data Files
All requesters must complete APAC-2 to begin the request process and submit to apac.admin@state.or.us.

APAC-2 Example
An example of the completed APAC 2 Pre-application. 

APAC-3 Example
This is an example of a completed APAC-3 application. You will be sent an APAC-3 after the APAC-2 pre-application is accepted.

Public Use Data Set Files
Reference this document to determine which public use data set(s) suits your needs.

Data Elements Workbook
Complete and attach this workbook to the APAC-3 application.

APAC Data User Guide
Release notes, data limitations, business rules and other tips for interpreting APAC data correctly.

APAC Data Dictionary
Data dictionary organized by data structure. 

APAC Release Notes
Release notes posted as they become available. 

Resources for Data Requesters

OHA recommends data requesters review the following documents to fully understand what data is available in APAC, potential data uses and limitations, and the data request process.

APAC Overview
Provides an overview of the APAC database, including what data is collected and released.

APAC Data Issue Log
This is log of all known issues in APAC data. Requesters should anticipate the effects of these issues on their projects and caveat their analyses accordingly.

APAC Frequently Asked Questions
Answers questions about data collection, management, access and use.

APAC Use Cases
Showcases previous projects for which APAC data has been approved and used.

Lookup Tables
Provides the valid values for certain data elements.

Claim Exclusions version 2018.0.1
Per OAR 407-014-0020, information related to the receipt of substance abuse treatment will not be disclosed without written authorization, unless disclosure is otherwise permitted under 42 CFR part 2. This document contains all diagnosis, procedure and revenue codes that will result in claims line exclusions.

Data Review Committee (DRC)

To learn more about the Data Review Committee, view the Data Review Committee page.

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