Data Review Committee

Overview

The Data Review Committee (DRC) is an advisory body convened by the Oregon Health Authority (OHA) that evaluates requests for OHA datasets that contain Protected Health Information (PHI), including limited datasets as defined under HIPAA, and datasets that contain direct identifiers. The DRC helps determine whether requests comply with state and federal guidelines for using PHI data. 

Datasets that require DRC review include but are not limited to: 

• All Payer All Claims (APAC) – limited and custom data sets
  
• Medicaid Management Information Systems (MMIS)
• Behavioral Health data, including Resilience Outcomes Analysis and Data Submission (ROADS)
• Hospital inpatient and outpatient discharge data
• Oregon Health Insurance Survey (OHIS)
• Consumer Assessment of Healthcare Providers and Systems (CAHPS)
  
• Health-Related Social Needs data
• Mental Health System Improvement Project Survey for Adults (MHSIP)

Review Process

The DRC meets monthly and reviews requests in the order received. The DRC may ask the requester for additional information before completing their review. OHA strongly encourages requesters to thoroughly complete applications as soon as possible to account for unanticipated delays.

At a minimum, the DRC evaluates requests for whether:

• Proposed project purpose is allowable under OHA policies and state and federal laws;
• IRB documentation is sufficient if required;
• Proposed privacy and security protections are sufficient;
• Minimum amount of data necessary to complete the project is requested;
• Further clarification is needed.

Pending Requests

There are currently no pending requests.

All applications for APAC Limited data sets are posted for public comment for at least two weeks prior to DRC review. If an application is received within two weeks of the next DRC meeting, it will not be reviewed until the next month's DRC meeting.

Please send comments on pending APAC data requests to apac.admin@dhsoha.state.or.us prior to the next DRC meeting. The DRC will review and consider all public comments as part of the data review process.

Requests for data other than APAC do not require a public posting period, but complete application materials must be submitted two-weeks prior to the DRC meeting to be included in that month's DRC agenda.

Next Meeting

Upcoming Meetings

Below is the schedule of DRC meetings and minutes.

Past Meetings

Meeting Archive

For questions please contact:
Chris Coon
Data Integration Manager