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Non-Hospital Cancer Reporting

Ambulatory care facilities, radiation treatment facilities, physician practices and other non-hospital facilities are required to report cases of cancer and precancerous disease to the Oregon State Cancer Registry (OSCaR) electronically in the current NAACCR record layout.

Reporting Software

OSCaR is implementing a new software, Abstract Plus, to better serve our cancer reporters in reporting required cancers. OSCaR is in the beginning stages of rolling out Abstract Plus. For more information please contact OSCaR at 971-673-0986.

Abstract Plus is a cancer data collection tool developed by the Centers for Disease Control and Prevention (CDC) that is used to summarize medical records into an electronic report of cancer diagnosis and treatment by abstractors or anyone working with cancer data. Abstract Plus supports the abstraction of all data items in national standard data sets, including all text fields, as well as any state-specific data items. The output of Abstract Plus is an electronic abstract in the format of the North American Association of Central Cancer Registries data exchange layout.

If you would like to learn more about how to you can submit your cancer case data to OSCaR via Web Plus and/or Abstract Plus, please fill out the Registration Form and read the Terms of Use and Confidentiality Agreement which must be signed as part of the registration process.

The Health Insurance Portability and Accountability Act (HIPAA) allows for the reporting of identifiable cancer data to public health entities. Because OSCaR falls under the definition of a public health entity, HIPAA allows facilities to report data to the OSCaR in compliance with Oregon state laws and regulations. Written informed consent from each cancer patient reported to public health entities is not required under HIPAA. 

Web Plus is a web based application that is currently used for securely transmitting cancer case data to OSCaR. Developed by the Center for Disease Control and Prevention (CDC), Web Plus is a secure web-based application designed for use by physician’s offices, ambulatory care centers, and radiation treatment facilities.

Click on the following non-hospital sources for specific information:


Practitioner (Physician) Office Reporting

One of the major changes in the healthcare delivery system, and specifically in regard to the cancer patient, is that both diagnosis and treatment are increasingly occurring in non-hospital settings. It is essential that central cancer registries develop mechanisms for collecting cases from non-hospital sources to maintain a complete and accurate count of cancer cases.

All cases of cancer diagnosed or treated by any health care facility or heath care practitioner in Oregon are required to be reported to the Oregon State Cancer Registry (OSCaR). Reporting cancer cases is required by state law. All cancer cases diagnosed on or after January 1, 1996 are required to be reported to OSCaR.

There are a few options to meet your cancer reporting requirements. 

One is by submitting electronically through a secure internet application called Abstract Plus. Abstract Plus is a free CDC program used in the cancer data collection. If you would like to learn more about how to you can submit your cancer case data to OSCaR via Abstract Plus, please contact OSCaR at (971) 673-0986.

If submitting electronically is not a viable option, then the outpatient Cancer Reporting Forms are required (below). Please make sure to use the Physician Office Cancer Reporting Checklist when filling out these forms. Contact OSCaR if you have questions about these forms at (971) 673-0986. (These forms are not for use with the Meaningful Use program.)


Center Reporting (includes Cancer Treatment Centers and Ambulatory Surgery Centers)

One of the major changes in the healthcare delivery system, and specifically in regard to the cancer patient, is that both diagnosis and treatment are increasingly occurring in non-hospital settings. As more patients elect to visit Ambulatory Surgery Centers (ASC) and/or Cancer Treatment Centers (CTC) it is essential that central cancer registries develop mechanisms for collecting cases from non-hospital sources to maintain a complete and accurate count of cancer cases.

All cases of cancer diagnosed or treated by any health care facility or heath care practitioner in Oregon are required to be reported to the Oregon State Cancer Registry (OSCaR). Reporting cancer cases is required by state law. All cancer cases diagnosed on or after January 1, 1996 are required to be reported to OSCaR.

OSCaR uses a web-based application called Abstract Plus which is a secure web-based application designed for cancer reporting. Web Plus is used for securely transmitting cancer case data to OSCaR. Both are developed by the Centers for Disease Control and Prevention (CDC). All records are saved in a database at OSCaR and cases entered by one facility or office are not visible to other facilities.

Contact OSCaR at (971) 673-0986 if you have questions about getting set up with Abstractt Plus and/or Web Plus, reporting requirements, or how to report .

In the current Oregon definition of cancer reporting, Radiologists and/or Radiology Imaging Centers are not considered a healthcare facility. Most radiology testing is performed at the request of a healthcare provider, which makes it the responsibility of the ordering healthcare provider to report the cancer identified from the resulting radiology reports.

Because of the specialized training a Radiologist has, even though your interpretation or professional opinion of the radiology findings may have identified the malignancy or benign brain/CNS, the results are sent back to the ordering healthcare provider and it is their responsibility to report.


Pathology Laboratory Reporting

Pathology laboratories play an integral part of cancer reporting. Any clinical laboratory diagnosing cases of cancer or benign tumors of the brain and central nervous system are required to report each case to the Oregon State Cancer Registry (OSCaR).

All cases of cancer diagnosed or treated by any health care facility or heath care practitioner in Oregon are required to be reported to the Oregon State Cancer Registry (OSCaR). Reporting cancer cases is required by state law. All cancer cases diagnosed on or after January 1, 1996 are required to be reported to OSCaR.

Pathology laboratories wanting to transfer their data electronically should contact the Oregon State Cancer Registry (OSCaR) at 971-673-0986. OSCaR follows the North American Association of Central Cancer Registries (NAACCR) standards for Pathology Laboratory Electronic Reporting recommendations. 

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