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Certification for School Dental Sealant Programs

Required Certification for Local School Dental Sealant Programs

Oregon Administrative Rules, OAR 333-028 (Effective January 29, 2016) (Revised effective January 16, 2018)

Senate Bill 660 (pdf), passed by the Oregon State Legislature in 2015, requires local school dental sealant programs to be certified by the Oregon Health Authority (OHA) before dental sealants can be provided in a school setting. Certification provides schools with assurance that a minimum set of standards will be met while delivering services.

Oregon Revised Statutes (ORS) 431A.725 authorizes the OHA Public Health Division, Oral Health Program to adopt administrative rules to provide guidance for local school dental sealant programs on the requirements for certification; application process for certification and recertification; monitoring of local school dental sealant programs; and decertification or provisional certification for programs out of compliance.

Oregon Administrative Rules (OAR) Chapter 333 Division 028 contains the final rule text language for certification. The OARs were last amended on January 16, 2018 to allow for the application of glass ionomer sealants and make minor clarifications to the certification and recertification process. 


Mandatory Certification Program

  • Mandatory certification as outlined in Senate Bill 660 began in the 2016-17 school year.
  • Once a school dental sealant program is certified, the certification status is effective for the certification year of August 1 - July 31.
  • Certified programs will need to continually maintain their list of schools being served and requested throughout the certification year.
  • OHA will conduct on-site verification reviews of each certified program.
  • A certified program will need to renew its certification no later than July 15 of each year.
  • Before applying for renewal certification, a certified program must submit an aggregate-level data report to OHA.

Before Applying for Certification

A representative responsible for coordinating and implementing the school dental sealant program must attend a one-time certification training provided by the Oregon Health Authority’s (OHA) Oral Health Program.

If the school sealant program experiences personnel changes that impact the representative responsible for coordinating and implementing the program, then a new representative must attend the one-time certification training before applying for recertification.

Templates


Application Form for Initial Certification

STEP 1: Email the OHA Oral Health Program at oral.health@state.or.us to request a user name and password for your organization to access the online application form. Please provide the name of your organization in the email.

  • Each organization will have its own unique log-in information.
  • Programs will then have the ability to update information on the application form throughout the school year regardless of personnel changes.

STEP 2: Download the user guide (pdf) that will show you how to complete the online application form step-by-step.

STEP 3: Once you have an organization user name and password, you can access the online application formPlease note the application works best in Chrome, Safari or Internet Explorer.

If you need immediate assistance, please contact the Oral Health Program at oral.health@state.or.us or (971) 673-0348.


Application Form for Renewal Certification

STEP 1: Download the user guide (pdf) that will show you how to complete the online recertification application form step-by-step.

STEP 2: Using the same organization user name and password provided during the initial certification process, you can access the online application form. Please note the application works best in Chrome, Safari, or Internet Explorer

You will not be able to access your initial certification form for the 2016-17 school year. If you need to make any changes to it, please contact the Oral Health Program at oral.health@state.or.us or (971) 673-0348. We will make manual changes to your initial certification application form. 


Webinars

Webinar for Programs Not Attending the OHA Clinical Training
OHA is conducting a webinar for those school dental sealant programs that do not attend the OHA Clinical Training on August 17, 2018. There are some updates that OHA will be providing at the their training that are beneficial for all programs. For example, new rule changes that allow for glass ionomer sealants and changes to the CCO financial incentive metric for dental sealants in 2020.

Please join us for the webinar:

Tuesday, August 28, 2018
11:00 AM - 12:00 PM
Register for Webinar

After registering, you will receive a confirmation email containing information about joining the webinar. If you are unable to attend the webinar, it will be recorded and posted online afterwards.

CCO Webinar
OHA conducted a webinar for coordinated care organizations (CCOs) on Tuesday, September 19, 2017 around the Certification Program for local school dental sealant programs and the dental sealant metric. Participants learned more about the dental sealant metric and how CCOs are involved in the Certification Program.

For those who were unable to attend, you may view a recording of the webinar and download the webinar PowerPoint presentation (pdf).

Health Equity Webinar
The OHA Oral Health Program conducted a webinar on Tuesday, May 23, 2017 on how health equity practices can improve the reach of school dental sealant programs. Topics included:

  • Cultural agility
  • Health literacy standards
  • Trauma informed care practices

For those who were unable to attend, you may view a recording of the webinar and download the webinar PowerPoint presentation (pdf).


Required One-Time Certification Training

As part of the certification process, a representative responsible for coordinating and implementing a school dental sealant program must attend the one-time certification training provided by OHA. If your program has had a personnel change to the representative responsible for coordinating the program, then this new person must attend the certification training before applying for recertification.

Participants will learn how to deliver evidence-based, high quality oral health and dental sealant services in a school-based setting. The training is on the administrative side of operating a school dental sealant program.

Next Session

The training is free and includes lunch. Attached are directions to the Portland State Office Building (PSOB). Parking validation is available at the Liberty Centre parking garage located on NE 7th Avenue and Oregon Street. Please register by August 22, 2018. Registration will close on that date.

Monday, August 27, 2018
9:00 AM - 3:00 PM
Portland State Office Building (PSOB)
800 NE Oregon Street
Portland, OR 97232

Register for Certification Training

Training Topics

  • Research and Evidence-Based Practiceslogo
  • Utilizing Hygienists and Dental Assistants
  • Trauma Informed Care Practices
  • Recruiting and Working with Schools
  • Forms and Health Literacy Guidelines
  • Protocols for Quality
  • Data Collection and Reporting
  • Continuous Quality Improvement
  • Providing Services in a School Setting
  • Certification Requirements and Processes

Required Clinical Training

As part of the certification process, a school dental sealant program must provide a clinical training every year to all providers rendering care within their scope of practice in a school setting.
 
This requirement may be met by one of these options:
  1. The school sealant program can develop and implement its own training; OR
  2. The program may send its providers to an annual training provided by the OHA Oral Health Program.
The clinical training must include these topics:
  • Determining the need for and appropriateness of sealants
  • Manufacturer's guidelines for sealant placement
  • Infection control guidelines
  • Quality assessment of the program (e.g. performance benchmarks and standards)
  • Confidentiality and security guidelines
  • Internal policies and procedures

OHA Clinical Training - August 17, 2018

The OHA Clinical Training will only include application techniques for resin-based sealants. Programs applying glass ionomer sealants can attend the OHA training, but then must conduct their own training on glass ionomer sealant application.

The training is free and includes continental breakfast and lunch. Dental assistants are welcome to attend this year. Parking is available at the hotel for $5.00 on a first come, first serve basis. There are also 5-hour parking meters in the area.

Registration closed on August 15, 2018. Please contact the Oral Health Program at oral.health@state.or.us or (971) 673-0348 with any questions.

Friday, August 17, 2018
9:00 AM - 4:00 PM
Crowne Plaza Portland-Downtown Convention Center
1441 NE 2nd Avenue
Portland, OR 97232

Training Agenda

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