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Alcohol and Other Drug Screening Specialists (ADSS)

Overview

ADSS provide the following services as required by Oregon Revised Statute (ORS) 813.021 and ORS 813.260:

  • Screening for potential substance use disorder;
  • Referral to a Division-approved DUII services provider;
  • Monitoring and report treatment progress to the referring court.
See Oregon Administrative Rule (OAR) Chapter 415, Division 54 for all rules related to ADSS licensing, certification and service provision.

Screening

​Have the individual complete the Texas Christian University (TCU) Drug Screen. This screens for mild to severe substance use disorder. 

When available, also get information from:
  • Court documents
  • Arrest reports
  • Driving records
Refer for DUII Rehabilitation if they:
  • Score 2 or higher on the TCU Drug Screen 5 or 
  • Exhibit other risk factors. These may include A BAC of 0.15 or higher; prior alcohol or other drug related arrest(s); prior diagnosis or treatment of a substance use disorder.
Refer for DUII Education if they:
  • Score 0 or 1 on the TCU Drug Screen 5 and 
  • Do not exhibit other risk factors for a substance use disorder.

​Discuss confidentiality with everyone you screen. Explain what information you will share and with whom. Get the individual's permission to share this information with DMV and the DSP.

Under HI​PAA​ and 42 CFR Part 2, ADSS must get the individual's permission to share:

  • Protected health information and
  • Substance use disorder treatment records.​

​Discuss any specific needs the individual may have. Screen for anything that may prevent them from completing the program, such as:

  • Lack of transportation,
  • Limited financial resources,
  • Variable work schedules,
  • Lack of safe and affordable childcare,
  • Lack of stable housing,
  • Limited English proficiency,
  • Mental health disorders,
  • Physical health conditions.

Note any issues on the Screening & Referral Report form.​

​For individuals with disabilities or limited English proficiency, get language help when needed. This could be:

  • A qualified interpreter for screening, or
  • A qualified translator for written communication.
OHA can reimburse ADSS for providing these services. To do this, ADSS need to submit an invoice. Include proof of reimbursable expenses. Send by secure email or regular mail to:

DUII Information Specialist 
500 Summer Street NE, E-86
Salem OR 97301
DUII.info@oha.oregon.gov

Log all screenings on the OHA 8050 form. You will need a send OHA a copy of this form each month (see Monitoring and Reporting section of ths page to learn more).

  • This Excel form may open in "Protected View." Click "Enable Editing" and save a copy to your computer.
  • For steo-by-step instructions, view the "Instructions" tab at the bottom of the worksheet.

Referral

Give the individual a list of local Division-approved DUII service provider​s. ​The Oregon Substance Use Disorder Services Directory lists approved providers. 

  • The list should include areas the individual prefers. 
  • If there are no approved providers in areas the individual lives or prefers, share a list of any approved providers who can see the individual. 
  • Include the list in the individual’s record. Have the individual sign and date the list. 

​For residents of states other than Oregon, you may refer to:

  • ​A program licensed or certified by their state to provide DUII services, or
  • A Division-approved program as described in OAR 309-019-0195.
Unless the court requires otherwise, individuals may complete a program as required in their state of residence.

The court may require completion of an Oregon program for individuals who are:
  • Under a diversion agreement or
  • On probation (bench or supervised).
ADSS must understand and follow the procedures of their designated court(s).

Inform individuals of their right to be:

  • Referred to the Division-approved DUII services provider of their choice, and
  • Free from undue influence or coercion when choosing a provider.

Do not deny a referral to any Division-approved DUII service provider.

You may deny a referral only when the referral would risk the individual's health or safety. Clearly document any denial in the individual's record. List the reason for denial including the specific health or safety risk posed.

Unless otherwise ordered by the court, report denials within three calendar days. 

For all referrals, send the following documents to the individual and chosen DUII services provider:

  • ​​​A copy of the completed ​​Screening and Referral form (OHA 8052)
  • A copy of the completed TCU Drug Screen 5

Do this within five calendar days of the referral.

OHA 8052 forms:

TCU Drug Screen 5 forms:

TCU Drug Screen 5 Scoring Guide:

​Unless otherwise ordered by the court, an individual may ask for referral to a new provider. To do this, they must submit a written request to the ADSS. 

The individual must understand the risks of transferring to a new provider. Risks include, but are not limited to:
  • Increased out-of-pocket expenses, and 
  • Not completing the terms of their diversion agreement within the court-ordered timeframe. ​

Monitoring and Reporting

​ADSS must understand and follow:

  • The requirements in OAR 415-054-0510 and 415-054-0530.
  • Information sharing requirements of HIPAA and 42 CFR Part 2. 
ADSS monitors through review of status reports from DUII services providers. 

OAR 309-019-0195 requires DUII services providers to submit reports to the ADSS: 
  • No later than 30 calendar days from the date of referral;
  • Every 30 calendar days while enrolled in DUII Rehabilitation;
  • No later than 14 calendar days from the date of discharge; and
  • No later than seven calendar days from the written request of the ADSS.
ADSS who do not receive these reports should contact the DUII Coordinator for help.​

​O​RS 813.602 and ORS 813.630​ require ignition interlock device installers to report to the ADSS:

  • The installation or removal of the device, 
  • Any tampering with the device, and 
  • Any negative reports received from the device. 
The ORS does not require the ADSS to ensure the installers send these reports. However, ADSS should understand which individuals must have an IID installed and monitor for these reports. 

For any negative reports, the ADSS must:
  • Notify the DUII services provider within 72 hours of receipt. 
  • Also notify the court, if the individual is in a diversion agreement. Negative IID reports may violate of the individual’s diversion agreement. The court and the ADSS will determine the process for notifying the court. 

ADSS must send to OHA later than the 10th of the month:
  • Monitoring reports for the prior calendar month
  • Email notification if no monitoring occurred during the prior calendar month

Send these reports using secure email to ADSS.Reports@odhsoha.oregon.gov. 

​Unless otherwise agreed to in writing with the court, the ADSS must also report to court an individual’s successful completion or failure to complete the treatment program. This reporting must be within 14 days of learning about the individual's status.

The court and the ADSS will determine the form of this report.


Log all screenings on the OHA 8050 form. You will need a send OHA a copy of this form each month (see Monitoring and Reporting section of ths page to learn more).

  • This Excel form may open in "Protected View." Click "Enable Editing" and save a copy to your computer.
  • For steo-by-step instructions, view the "Instructions" tab at the bottom of the worksheet.

Forms



Questions?

Please contact Lindsay Newton, Compliance Specialist, at 503-975-9506 or Lindsay.Newton@oha.oregon.gov.