Differences between short form and long form birth records in Oregon
Full Image (Long) Birth Records
Customers should order the full image certificate if needed for one of the reasons listed below when the birth occurred prior to 2008:
- When intending to use the birth certificate outside the United States
- To get an authentication document from the Oregon Secretary of State
- To apply for citizenship in another country
- When more detail for genealogy is needed
Full image certificates cost $30 each, with additional fees for orders placed in person, by phone, or online.
Full image (long form) birth certificates are created by copying the image of the original (received from the hospital) or amended birth record from the original paper record or microfilm. Issuance of full image certificates is limited to births filed prior to 2008. All other records are issued electronically (computer generated) from a database.
Electronically (Computer) Issued Birth Records
Customers should order the electronic or short form certificate if needed for one of the below reasons:
- Driver’s licenses
- Passport applications (we have confirmed that U.S. Passport agencies will accept the short form birth certificate as long as there are no abbreviated footnotes regarding name changes that do not include the name prior to the name change or other date prior to the change)
- Other legal purposes in the United States with a few exceptions
Electronically issued birth records cost $25 each, with additional fees for orders placed in person, by phone, or online.
Short form electronic certificates for births filed prior to 2008 do not include some data such as time of birth, name of hospital or birthing facility, mother’s address, parents’ dates of birth or ages and certifier signatures. This data is currently not included in the database and cannot be issued electronically. A few states issue a public record of birth and a longer version for identity and other legal purposes. In those states some DMV and Passport agencies may mistake Oregon’s short form birth record as a public record and reject it.
Long electronic certificates (computer generated) for births from 2008 to the present contain more information. The majority of these records are filed electronically and are issued electronically with all the data (time of birth, name of hospital or birthing facility, mother’s address, parents’ dates of birth or ages and certifier signatures) filed at the time of birth.