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OMMP Reporting and Tracking Requirements

Registered medical marijuana dispensaries, processors and certain growers are required to comply with reporting and tracking requirements. Some growers are exempt from reporting and tracking. See the grower section below for details.

Reporting and Tracking of Medical Marijuana

Two reporting and tracking systems are in use for medical marijuana registrants. If you are required to report, you must use either:

  • CTS - the Cannabis Tracking System, used to report daily and administered by OLCC, OR
  • OMMOS - the Oregon Medical Marijuana Online System, used to report monthly to OMMP

Informational Workshop Session Recordings


To determine if you are required to report and which system to use, review your registration type listed below.

All dispensaries will be required to use the Cannabis Tracking System (CTS) starting on or before July 1, 2018.

  • If a dispensary elected to apply to OLCC and submitted an application before January 1, 2018:
    • The dispensary must continue to submit monthly reports into the Oregon Medical Marijuana Online System (OMMOS) until the application is approved by OLCC (OAR 333-008-1248).
    • If the OLCC application is withdrawn, considered incomplete or receives a proposed denial and the dispensary wishes to continue being registered with OMMP, the dispensary will have 30 days after being notified by the OLCC to pay the CTS user fee with OMMP and begin using CTS.
    • Please note: Your registration must be valid to continue operating with OMMP. If your registration is due to expire before OLCC is able to act on your OLCC license application, and you want to continue operating, you must submit a complete renewal application to the program prior to the expiration of your registration.

Cannabis Tracking System (CTS)

TO SET UP A CTS ACCOUNT

  • Before your CTS account can be set up, you must pay the non-refundable $480 CTS user fee.
    • For existing dispensaries, OMMP will email the primary PRD a link to the payment website.
    • For new dispensaries, the fee must be paid during your application process, before your registration is issued.
  • Enter your payment information as instructed. You will be emailed a receipt upon successful completion of the transaction. Please note: It may take up to 48 hours for your payment to process.
  • After your payment is processed, the CTS vendor (Metrc®) will send a credentialing email to the primary PRD. This email will contain your METRC® username and a link to set up your account.
    • Click on the link in the email to log into CTS and set up your CTS account password.
    • For more detailed information on setting up a CTS account, review the CTS checklist (pdf)​.
  • You will have 10 days from the date your CTS account is set up to:
    • Order unique identification tags
    • Enter all the onsite inventory at the grow site into CTS
    • Begin using CTS daily

CTS REQUIREMENTS

  • Tracking in CTS is mandatory. Failure to adhere to the requirements may result in revocation of the dispensary registration.
  • The $480 CTS user fee is due annually. The program will make the payment system available to the PRD 45 days before the renewal CTS fee is due.

CTS RESOURCES

CTS is a tracking system that is administered by OLCC.


OMMOS Monthly Reporting

If a dispensary elected to apply to OLCC and submitted an application before January 1, 2018, then the dispensary must continue to submit monthly reports into the Oregon Medical Marijuana Online System (OMMOS) until the application is approved by OLCC (OAR 333-008-1248).

DISPENSARIES MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

1. Previous month's report of transfers INTO the dispensary includes:

  • The OMMP card or registration number of the patient, caregiver, grower or medical processing site that performed the transfer;
  • The specific “type” of marijuana item transferred;
  • Total aggregate amount transferred; and
  • Unit of measure (grams, count, unit, etc.)

2. Previous month's report of transfers OUT of the dispensary includes:

  • The OMMP card or registration number of the patient, caregiver, grower or medical processing site that received the transfer;
  • The specific “type” of marijuana item transferred;
  • Total aggregate amount transferred; and
  • Unit of measure (grams, count, unit, etc.)

OMMOS RESOURCES

The Oregon Medical Marijuana Online System is administered by OMMP. For questions, please email mmg.online@state.or.us or call 971-673-1234.

Training: Online Reporting in OMMOS

Training: Manual Reporting in OMMOS

 Sign in to OMMOS

All processors will be required to use the Cannabis Tracking System (CTS) starting on or before July 1, 2018.

  • If a processor elected to apply to OLCC and submitted an application before January 1, 2018:
    • The processor must continue to submit monthly reports into the Oregon Medical Marijuana Online System (OMMOS) until the application is approved by OLCC (OAR 333-008-1248).
    • If the OLCC application is withdrawn, considered incomplete or receives a proposed denial and the processor wishes to continue being registered with OMMP, the processor will have 30 days after being notified by the OLCC to pay the CTS user fee with OMMP and begin using CTS.
    • Please note: Your registration must be valid to continue operating with OMMP. If your registration is due to expire before OLCC is able to act on your OLCC license application, and you want to continue operating, you must submit a complete renewal application to the program prior to the expiration of your registration.

Cannabis Tracking System (CTS)

TO SET UP A CTS ACCOUNT

  • Before your CTS account can be set up, you must pay the non-refundable $480 CTS user fee.
    • For existing processors, OMMP will email the primary PRP a link to the payment website.
    • For new processors, the fee must be paid during your application process, before your registration is issued.
  • Enter your payment information as instructed. You will be emailed a receipt upon successful completion of the transaction. Please note: It may take up to 48 hours for your payment to process.
  • After your payment is processed, the CTS vendor (Metrc®) will send a credentialing email to the primary PRP. This email will contain your METRC® username and a link to set up your account.
    • Click on the link in the email to log into CTS and set up your CTS account password.
    • For more detailed information on setting up a CTS account, review the CTS checklist (pdf)​.
  • You will have 10 days from the date your CTS account is set up to:
    • Order unique identification tags
    • Enter all the onsite inventory at the grow site into CTS
    • Begin using CTS daily

CTS REQUIREMENTS

  • Tracking in CTS is mandatory. Failure to adhere to the requirements may result in revocation of the processor registration.
  • The $480 CTS user fee is due annually. The program will make the payment system available to the PRD 45 days before the renewal CTS fee is due.

CTS RESOURCES

CTS is a tracking system that is administered by OLCC.


OMMOS Monthly Reporting

If a processor elected to apply to OLCC and submitted an application before January 1, 2018, then the processor must continue to submit monthly reports into the Oregon Medical Marijuana Online System (OMMOS) until the application is approved by OLCC (OAR 333-008-1248).

PROCESSORS SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

Previous month's transfers TO the processing site:

  1. Amount of usable marijuana.
  2. Amount and type of cannabinoid concentrates.
  3. Amount and type of cannabinoid extracts.

Previous month's transfers FROM the processing site:

  1. Amount and type of medical cannabinoid product.
  2. Amount and type of cannabinoid concentrates.
  3. Amount and type of cannabinoid extracts.

DEFINITIONS

For cannabinoid products, "type" means

  • Cannabinoid edibles;
  • Cannabinoid topicals;
  • Cannabinoid tinctures;
  • Cannabinoid capsules;
  • Cannabinoid suppositories;
  • Cannabinoid transdermal patches;
  • Cannabinoid product other than product listed above.

For cannabinoid concentrates, "type" means:

  • Cannabinoid concentrate in solid form;
  • Cannabinoid concentrate in liquid form.

For cannabinoid extracts, "type" means:

  • Cannabinoid extract in solid form;
  • Cannabinoid extract in liquid form.

ITEMS SUBMITTED MUST:

  • List each type of marijuana item separately;
  • Provide the total aggregate amount of a type of marijuana item transferred to a processing site by a patient, designated primary caregiver, PRMG or other medical processing site during the previous month; and
  • Provide the total aggregate amount of a type of marijuana item transferred from a processing site to a registered dispensary, patient, designated primary caregiver, or other medical processing site during the previous month.

OMMOS RESOURCES

The Oregon Medical Marijuana Online System is administered by OMMP. For questions, please email mmg.online@state.or.us or call 971-673-1234.

 Sign in to OMMOS

Either CTS or monthly reporting into OMMOS is required for most growers.

Below is an explanation of who is exempt from tracking and reporting and who is required to use CTS or report monthly in OMMOS.


MUST USE CANNABIS TRACKING SYSTEM (CTS)

If the following describes your grow site, you are required to use CTS.

  • A grow site where there are 3 or more patients registered.

Grow sites that qualify to use CTS before May 1, 2018:

  • No later than May 31, 2018, a grow site required to use CTS must designate one current grower at the grow site to act as the Grow Site Administrator (GSA) for the grow site address and pay the $480 CTS user fee. To become a GSA, the chosen grower must submit their GSA request through their existing Oregon Medical Marijuana Online System (OMMOS) account.

Grow sites that qualify to use CTS on and after May 1, 2018:

  • If a patient submits an application listing a grow site which meets the CTS tracking criteria after May 1, 2018, and the grow site does not have an approved Grow Site Administrator (GSA), OMMP will notify all growers at the grow site that a GSA must be designated. A GSA must be designated and the CTS user fee paid within 15 calendar days from the date of being notified.

MUST REPORT MONTHLY IN OMMOS

Registered grow sites with two or fewer patients are required to submit monthly reports to the OMMP if ANY of the following is true:

  • You are the designated grower for an OMMP patient (other than yourself).
  • You are a patient growing for yourself at your own residence and you are transferring marijuana items to a medical processor or dispensary.
  • You are a patient growing for yourself at a grow site address that is NOT your residence.
  • You are growing at a grow site address that submitted an application to OLCC prior to January 1, 2018* indicating (through the SB 1057 election form process) that the grow site will be transitioning over to OLCC.

*If the grow site application submitted to OLCC is considered incomplete, or is issued a proposed denial, that grow site will be required to sign up to use CTS within 15 days after being notified by the OLCC.


EXEMPT FROM CTS AND OMMOS REPORTING AND TRACKING

All the following must be true to be exempt from all reporting and tracking requirements:

  • You are a patient only growing for yourself at your residence; AND
  • There are no more than 12 mature plants and 24 immature plants being grown at the grow site; AND
  • You are not transferring to a medical processor or dispensary.

Cannabis Tracking System

A grow site administrator (GSA) is required to be designated in order to use CTS. 
An Oregon Department of Agriculture (ODA) license scale​ is required to be used anytime marijuana is weighted for purposes of reporting into CTS. 

CTS RESOURCES

CTS is a tracking system that is administered by OLCC.


OMMOS Monthly Reporting

Registered grow sites with two or fewer patients are required to submit monthly reports to the OMMP if ANY of the following is true:

  • You are the designated grower for an OMMP patient (other than yourself).
  • You are a patient growing for yourself at your own residence and you are transferring marijuana items to a medical processor or dispensary.
  • You are a patient growing for yourself at a grow site address that is NOT your residence.
  • You are growing at a grow site address that submitted an application to OLCC prior to January 1, 2018* indicating (through the SB 1057 election form process) that the grow site will be transitioning over to OLCC.

*If the grow site application submitted to OLCC is considered incomplete, or is issued a proposed denial, that grow site will be required to sign up to use CTS within 15 days after being notified by the OLCC.

A Person Responsible for a Medical Marijuana Grow site (PRMG) must report the previous month's transfers and onsite inventory by the 10th of each month. Those required to report must create an online account to submit reports (OAR 333-008-0630).

Reporting requirements do not apply to a patient growing only for him or herself at his or her residence, unless the patient is transferring usable marijuana to a registered processing site, dispensary or PRMG required to use CTS (OAR 333-008-0630 (1)).


WHAT DO I NEED TO REPORT?

There are two types of reporting requirements. Please read below about the specific reporting requirements.

Onsite Inventory - Reporting medical marijuana inventory you possessed at the end of the previous month:

YOU MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

Tracking and Reporting fields in OMMOS include:

  • Number of mature marijuana plants
  • Number of immature marijuana plants less than 24 inches in height
  • Number of immature marijuana plants 24 inches or more in height
  • Amount of usable marijuana
  • Amount of marijuana leaves and flower being dried
  • Number of seeds on hand
  • Wet or dry trim (optional reporting)
  • Discarded or Destroyed (optional reporting)

Transfer Activity - Reporting transfers to and from patients, medical processors and medical dispensaries for the previous month:

YOU MUST SUBMIT THE FOLLOWING BY THE 10TH OF EACH MONTH:

Tracking and Reporting fields in OMMOS include:

  • Amount of usable marijuana
  • Number of mature marijuana plants
  • Number of immature marijuana plants less than 24 inches in height
  • Number of immature plants 24 inches or more in height
  • Number of seeds

MANUAL INVENTORY AND TRANSFER REPORTING FOR GROWERS IN OMMOS

The Oregon Medical Marijuana Program understands some growers may not have access to the internet or a computer, nor access to a public library to access the online system. A grower who does not have access to a computer or the internet may meet the monthly reporting requirement by submitting reports manually to OMMP.

MANUAL REPORTS ARE DUE BY THE 10TH OF EACH MONTH FOR THE PRIOR MONTH'S TRANSFERS AND INVENTORY.

Growers reporting manually must use the required reporting templates:

Mail completed documents to:

OMMP
PO Box 14450
Portland, OR 97293

NOTE: OMMP will not supply the grower monthly with a copy of the reports. Please print or copy as many copies of the reports as needed.


OMMOS RESOURCES

The Oregon Medical Marijuana Online System is administered by OMMP. For questions, please email mmg.online@state.or.us or call 971-673-1234.

OMMOS Training for Growers

 Sign in to OMMOS

PENALTIES FOR FAILURE TO REPORT OR ILLEGAL TRANSFERS

Pursuant to ORS 475B.785 to 475B.949, OAR 333-008-0720 to OAR 333-008-0740, failure to comply may result in your registration card or certificate being revoked or suspended or civil penalties being imposed against you of up to $500 per day.

Registered medical marijuana dispensaries, processors and growers are required to comply with CTS or OMMOS on or before July 1, 2018. Failure to do so may result in a revocation of the registration.

Review the CTS checklist (pdf)​

Visit the OLCC's CTS website

CTS vendor (Metrc®)​ Information and trainings​​ - It is highly recommended that training be taken.

Training materials are available. Look under "OMMOS Resources" for your specific registration type on this page.

Contact OMMP

 mmg.online@state.or.us

 971-673-1234

 

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