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CAREWare

Reporting Client Level Data - Ryan White CAREWare

All service providers receiving funds to provide HIV case management services are required to use Ryan White CAREWare, the HRSA (Health Resources & Services Administration) recommended data management program, to report client level data.


CAREWare User Support

Get Started

  1. Request a Password: CAREWare/CAREAssist Add/Delete User Form (fillable Word file)
    Ryan White Program supervisors can utlitize this form to request an account for new staff or request to remove an account previously set up.
  2. Local IT Support Information **Attention: The following link is intended for use with instructions provided by OHA. Before downloading please contact Deanna Kreidler at 971-673-0163 for specific instructions.

    Downloadable file for computer support personnel only (.exe)

Training

  • CAREWare Training - Provides general guidance on entering data into CAREWare for compliance with the reporting requirements of the OHA HIV Care and Treatment Program and HRSA, the federal funding agency. Users are also encouraged to consult the Support Services Guidance document in order to optimize reporting compliance.

Data Entry Guidance

  • CAREWare User Guide: This data entry tool provides information on how to enter data using the CAREWare database.
  • County Quick Guide FY 18-19 (pdf) This one page guide provides case managers with a data entry tool to help them quickly identify CAREWare sub-service names, corresponding units of service, and service caps.
  • Regional Quick Guide FY 18-19 (pdf) This one page guide provides care coordinators and medical case managers with a data entry tool to help them quickly identify CAREWare sub-service names, corresponding units of service, and service caps.

Custom CAREWare Reporting

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