When you are ready for a payment, fill out a Request for Release of Funds (RRF). Along with the RRF, attach a listing of all requested expenses, either as our Expense Tracking Spreadsheet or as an accounting program report.
The Budget Categories: Definitions & Policies document outlines allowable expenses and policies.
Check your grant agreement for which receipts to submit; most grants require copies of receipts for purchases over $250. Expenses in the "Salary, Wages, and Benefits" budget category should be detailed with either an invoice on letterhead or as an accounting program report. Grantees should maintain travel logs for all travel; however, OWEB will not require travel log submission for line item costs less than $250. Per the grant agreement, at any time OWEB can ask for additional information about requested reimbursement, including at payment request or after the grant has closed. Please see the Receipts video for requirements for presenting your receipts.
If you have not received a payment from OWEB on a previous grant, please note that OWEB must have a signed Tax ID form (W-9) before payment will be made. The name and Federal Employer Identification Number (FEIN) on the Tax ID form (W-9) will determine the exact name and address of the entity to be paid.
If you want payments to be deposited directly into your account, follow the directions found on the Automated Clearing House (ACH) website.