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Medical Marijuana Processors: How to Apply or Renew

New Application  Renewal


If you have questions about the application or renewal process, please contact us at medmj.dispensaries@state.or.us or 855-244-9580. Phone lines are open between 12:00 - 4:00 PM Monday through Friday.

*** Please note the following changes you will be subject to if approved for registration ***

Processors and dispensaries who decide to stay registered with OHA will be required to track the production, processing and transfer of all marijuana items utilizing the OLCC Cannabis Tracking System (CTS). A $480 fee will be charged for using the CTS. For more information on this change and the CTS please visit healthoregon.org/ommpcts.

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NEW PROCESSING SITE APPLICATION

Read through the entire "New Processing Site Application" section on this page to learn about the application process and the information you will need to apply. Also, review the rules governing Oregon medical marijuana processing sites. Please visit our FAQ page for answers to common questions.

BE AWARE OF THE FOLLOWING BEFORE YOU APPLY

  • Primary Person Responsible for Processing Site (PRP) - You must designate a Primary PRP when you apply. The Primary PRP is the person designated by the owner of the processing site as the primary point of contact for the Program, and is the person authorized to receive all communications and legal notices from the Oregon Medical Marijuana Program (OMMP, the Program). This person is the primary point of contact regarding all aspects of an application and eventual registration.
  • Information needed - You will need the following to complete the initial online application:
    • Physical and mailing address of proposed processing site
    • Name, address, phone number and email address for each PRP, owner, or individual who has a financial interest as described in OAR 333-008-0010(32).
    • Valid, government-issued photo identification for each PRP listed on the application, which could be a State Driver's License, State Identification Card, Passport or U.S. Military ID
    • Oregon Secretary of State business name and registration number (active or pending under application)
  • Payment of fees -
    • Application and registration fees:
      A fee of $4000, which includes a $3500 registration fee and a $500 non-refundable application fee, must be paid at the time that you submit your online application. When you create your online application, you will follow a link to access the secure online payment portal. Payment can only be made with a credit card, debit card, or by pre-paid debit card which are available for purchase at many stores. Registration fees may only be refunded under the conditions stated in OAR 333-008-1630(5) to OAR 333-008-1630(7).
    • Cannabis Tracking System (CTS) fees:
      A fee of $480 is required once you are approved for registration. Your certificates will not be issued until payment of this fee is confirmed.
    • Background Check fees:
      A separate $35 fee must be paid for each individual listed on the application. The background check fees must be mailed to the Program. Background check applications and fingerprints must be mailed to the Background Check Unit. Mailing background check items and fees to the wrong address is a common reason for delays in application processing. Make sure to pay careful attention and ensure that the documents and fee payments are sent to the proper address. For mailing addresses, see the Background Check page.

 STEP 1. Submit Online Application

  • Create an account and apply online at https://ommpsystem.oregon.gov
  • After you successfully submit your online application, you will be assigned a unique MMPS#. Make a note of your MMPS# and include it on all forms and correspondence with the Oregon Medical Marijuana Program.
  • You will receive a confirmation email, which you should save or print. If you do not receive this email, check your spam and junk mail filters. Continue to Step 2.

 STEP 2. Confirm Your Account

During the online application process, you will create an account with a user name and password.

  • You will receive a separate email asking you to verify your new account. Until you complete this step, you will not be able to sign in to your account. If you do not receive this email, check your spam and junk mail filters.
  • The email you receive will specify your unique identifying MMPS#. It is critical that you include this number in all communications with OHA, and that you mark the number on all documents you submit to OHA.

 STEP 3. Pay Fees

After submitting your online application you have five (5) calendar days to make your registration and application fee payment, otherwise your application will be voided.

  • Pay the $4000 fee, which includes a *$3500 registration fee and a $500 non-refundable application fee. You can pay these fees during the online application process, or within 5 days of submitting your online application, via the secure online payment portal.
  • Your registration and application fee payment must be received before OHA will begin to process your application.
  • If your payment is not successfully processed at the time of application, or within 5 days, you will need to start over with a new application or follow the instructions in the email that will be sent to you at that time.

*Registration fees may only be refunded under the conditions stated in OAR 333-008-1630(5) through OAR 333-008-1630(7).

IMPORTANT NOTE: For background check requests and fee payments, see Step 5, below.


 STEP 4. Submit Required Documents

Once the initial application has been successfully submitted, the Program will notify the Primary PRP in writing that the required documentation must be received at our offices within 30 calendar days of the date the written notice is mailed.

See "Required Documents" below for a detailed list of all required documentation with criteria and document submission instructions.


 STEP 5. Submit Background Check Request

You must submit a separate background check request and payment of $35 for each individual required to be listed on the application, as outlined on Background Check page.

IMPORTANT NOTE: Be sure to include your unique MMPS# on every item sent to the OMMP. Items submitted without an MMPS# will not be matched to an application.

REQUIRED DOCUMENTS

  1. For each individual named in the application:
    • A legible copy of the individual’s valid, government issued photographic identification that includes last name, first name and date of birth. This could be a State Driver's License, State Identification Card, Passport or U.S. Military ID;
    • Information, fingerprints and fees required for a criminal background check in accordance with OAR 333-008-2020; and
    • An pdf iconIndividual History Form and any information identified in the form that is required to be submitted.
  2. For those applicants seeking to process extracts, a written statement from an authorized official of the local government that the proposed location of the processing site is not located in an area that is “zoned for residential use” as that term is defined in OAR 333-008-0010(72).
    • You must obtain an email or a letter from the authorized official of the local jurisdiction which states the zone of the proposed location and the outright allowed land use types in that zone;
    • Screen captures of online zoning maps do not satisfy this requirement;
    • For the purposes of these rules, the term “zoned for residential use” means that the only primary use allowed outright in the designated zone is residential.
  3. Proof that the business is registered or has filed an application to register as a business with the Oregon Office of the Secretary of State, including proof of registration for any DBA (doing business as) registration.
  4. A scaled site plan of the parcel on which the premises proposed for registration is located, including:
    • Cardinal directional references (North, South, East, West);
    • Bordering streets and the names of the streets;
    • Identification of the building or buildings in which the proposed dispensary is to be located;
    • The dimensions of the proposed premises of the dispensary;
    • Identification of other buildings or property owned by or under the control of the applicant on the same parcel or tax lot as the premises proposed for registration that will be used in the business; and
    • Identification of any residences on the parcel or tax lot.

      NOTE: Screen captures of Google Earth/Google Maps/etc. do not satisfy this requirement, unless the scale of the map as submitted is maintained and the map can be reviewed at scale.

  5. A scaled floor plan of all enclosed areas of the premises at the proposed location that will be used in the business with:
    • The overall dimensions of the processing site; and
    • The dimensions of the interior rooms and spaces; and
    • A description of the intended use of all spaces with clear identification and location of:
      • Walls
      • Partitions
      • Counters
      • Windows
      • Safes
      • Processing equipment
      • All areas of ingress and egress
      • All limited access areas
      • Secure rooms; and
      • Designated limited access areas or designated areas required under OAR 333-008-1730(8)
  6. Documentation that shows the applicant has lawful possession of the proposed location of the dispensary, such as a signed lease agreement or a deed.
  7. A description of the type of products to be processed, a description of equipment to be used, including any solvents, gases, chemicals or other compounds used to create extracts or concentrates on a form prescribed by the Authority; and
  8. A completed and signed Processor Endorsement Form, and any information identified in the form that is required to be submitted as described in OAR 333-008-1700.

HOW TO SUBMIT DOCUMENTS

All required documents must be received electronically or physically within 30 calendar days of the date on the notice mailed to the applicant by the Program indicating that the initial application was received. When submitting documents by mail be aware that postmark dates are not considered, only the date on which the documents are received at our offices.

Documents may be uploaded electronically to the MMPS account established during the initial application process

- OR -

Documents may be mailed to the Oregon Medical Marijuana Program, Oregon Health Authority, PO Box 14116, Portland, OR 97293.

IMPORTANT NOTE: If you are able to see your document online, it was uploaded successfully. The Program receives an automatic email notification each time you upload a document via your online account. Please do not duplicate your document submittal by re-uploading, emailing, or mailing us a copy of what you have already uploaded, this will likely slow down the processing of your application.

Review for Completeness

The Program will review the application for completeness after the 30-day period has lapsed. If the Program does not receive all required documentation and the necessary criminal background check fees within the time frames specified above, the application will be declared incomplete.

If all required documentation is submitted on time, but additional information or clarification is necessary, the Program will notify the Primary PRP in writing of the specific deficiencies. The written notice may be mailed or emailed and will state that you will have 10 calendar days from the date of the notice to provide the requested information.

If you fail to provide the additional documents within the 10 calendar days, or if any of the documents are incomplete, insufficient or otherwise do not demonstrate compliance with ORS 475B.858, OAR 333-008-1620 to 333-008-1670 and OAR 333-008-2020, the application will be declared incomplete.

The Program treats an application that is declared incomplete as if it was never received. The Primary PRP is notified in writing of the determination. A new application would be required if the applicant desired to pursue registration.

IMPORTANT NOTE: If an application is declared incomplete, the $3,500 registration fee will be refunded to the same credit or debit card account used for payment upon initial application.


Application Review

The Program will review the application, documents and the results of all criminal background checks to determine compliance with ORS 475B.858 and Oregon Administrative Rules. During the review process, if the Authority determines that the application or supporting documents contain intentionally false or misleading information, the Authority may return the application to the Primary PRP as incomplete, or issue a notice of denial.

Prior to making a decision on whether to approve or deny an application the Program must:

  1. Review the criminal background check results for each individual named on the application;
  2. Determine whether the proposed processing site location is the same location as a registered grow site under OAR 333-008-0025;
  3. Verify that the applicant is registered as a business with the Office of the Secretary of State; and
  4. Verify that the proposed location of the processing site is not:
      • Located in an area that is “zoned for residential use”; or
      • In a city or county that has adopted an ordinance under ORS 475B.968, prohibiting processing sites.

You will be notified in writing if the results of the application review confirm a basis for a denial.


Application Not Approved

If your application is not approved, and it is eligible for a *refund, the $3,500 registration fee will be refunded to the credit or debit card account used for payment upon initial application and you will receive a letter explaining the reason(s) why your application was not approved.

*Registration fees may only be refunded under the conditions stated in OAR 333-008-1630(5) through OAR 333-008-1630(7).


Readiness Notification

If the application review confirms there is no basis for denial, the Program will notify the Primary PRP that you have 60 calendar days to submit a Notification of Processing Site Readiness Form. The readiness form confirms that the dispensary is prepared, complies with all rules, and that you are ready for a pre-registration inspection.

You may request one extension of up to an additional 60 calendar days to the submit the Readiness Request Form. To request an extension, submit an Extension Request for Dispensary Readiness Form within the initial 60 day deadline.

  • You must explain and provide documentation that proves why you cannot, for reasons beyond your control, meet the 60-day deadline.
  • Specify when you believe you can submit the Notification of Processing Site Readiness Form.
  • If an extension request is approved, you will be notified in writing of the new deadline for submitting the Notification of Processing Site Readiness Form.

If you fail to submit the Notification of Processing Site Readiness Form or an Extension Request for Processing Site Readiness Form within the 60-day deadline, the application will be declared incomplete. Once an application is declared incomplete it is treated as if it was never received. The Primary PRP is notified in writing of the determination. A new application would be required if the applicant desired to pursue registration.

IMPORTANT NOTE: Per OAR 333-008-1630(7), you are not eligible to receive a refund of the $3500 registration fee once your application has been approved for a readiness inspection.


Readiness Inspection

A readiness inspection should only be requested when the proposed processing site complies with all of OAR 333-008-1730 through 333-008-1830 and OAR 333-008-2000 through 333-008-2200.

The Program must perform a pre-registration, readiness inspection within 30 days of receiving a timely Notification of Processing Site Readiness Form. Your readiness inspection will be assigned to a Compliance Specialist who will contact you to confirm an inspection date. That Compliance Specialist will also provide you a full overview of the scope of the inspection and will forward you some example materials to be used during the inspection.

If your readiness inspection reveals non-compliance with any of the specified rules and guidelines, the Program will provide the result of the inspection and may:

  • Require an applicant to perform corrective action to come into compliance within 10 business days (notice of corrective action is provided in writing); or
  • Propose to deny the application in accordance with OAR 333-008-1670; or
  • Declare application incomplete.
Once you have passed your readiness inspection you will be required to pay the Cannabis Tracking System (CTS) fee of $480.  This fee is to be paid annually.

Approval to Operate

If, after the readiness inspection, your Compliance Specialist determines that the applicants and premises are in compliance, the Program will provide the results of the inspection and will:

  • Notify the Primary PRP in writing that the processing site may operate; and
  • Provide the Primary PRP with a certificate as proof of registration that includes a unique registration number. The certificate will be mailed to the Primary PRP at the mailing address provided in the initial application.

A registered process site must at all times display proof of registration in a prominent place inside the processing site. It must be easily visible to individuals authorized to transfer marijuana items to the processing site, and to individuals who are authorized to receive a transfer of marijuana items from the processing site.


TO CHECK APPLICATION STATUS

  • The best way for you to check the status of your application, or to confirm documents were uploaded, is to sign in to your online MMPS account at https://ommpsystem.oregon.gov.
  • Applications are reviewed in the order in which they are received. Due the high volume of applications, it may take several weeks to receive a response from the Program.

RENEWAL APPLICATION

A processing site’s registration expires one year following the date of approval, which is the date printed on your certificate. A processing site registrant must submit an application for renewal not more than 90 but at least 30 calendar days before the registration expires.

  • A registrant who files a completed renewal application with the Program prior to the expiration date of the registration may continue to operate, even after the registration expiration date, pending a decision on the renewal application by the Program.
  • If a processing site registrant does not submit a renewal application and pay the registration fees prior to the expiration date, the registration will expire and will no longer be valid.
  • Renewals will be processed in accordance with OAR 333-008-1690, as applicable.
  • A processing site that does not submit timely renewal documentation may be subject to the imposition of civil penalties.

IMPORTANT NOTE: If your processing site registration has already expired, you may not continue to operate your processing site must be closed immediately. You must follow the new application process and get a new MMPS#, which will be processed in the order received.

Read through the entire "Renewal Application" section on this page to learn about the renewal process and the information you will need in order to renew. Also, review the rules governing Oregon medical marijuana dispensaries. Please visit our FAQ page for answers to common questions.

BE AWARE OF THE FOLLOWING BEFORE YOU RENEW

Information needed - Gather the follwing information before you renew your application online, in case changes need to be made:

  • For each individual named in the application:
    • A legible copy of the individual’s valid, government issued photographic identification that includes last name, first name and date of birth. This could be a State Driver's License, State Identification Card, Passport or U.S. Military ID;
    • Information, fingerprints and fees required for a criminal background check in accordance with OAR 333-008-2020; and
    • An Individual History Form and any information identified in the form that is required to be submitted.
  • Proof that the business is registered or has filed an application to register as a business with the Oregon Office of the Secretary of State, including proof of registration for any DBA (doing business as) registration.

Payment of fees -

  • Application and registration fees:
    A fee of $4000, which includes a $3500 registration fee and a $500 non-refundable application fee, must be paid at the time that you submit your online application. When you create your online application, you will follow a link to access the secure online payment portal. Payment can only be made with a credit card, debit card, or by pre-paid debit card.
  • Cannabis Tracking System (CTS) fees:
    Your CTS renewal date may not coincide with your registration renewal date, in this case a valid CTS account will be required to be approved for renewal.
  • Background Check fees:
    A separate $35 fee must be paid for each individual listed on the application. The background check fees must be mailed to the Program. Background check applications and fingerprints must be mailed to the Background Check Unit. Mailing background check items and fees to the wrong address is a common reason for delays in application processing. Make sure to pay careful attention and ensure that the documents and fee payments are sent to the proper address. For mailing addresses, see the Background Check page.

 STEP 1. Submit Online Renewal Application

  • Sign in to your account at https://ommpsystem.oregon.gov.
  • Click the "Renewal" link near the top of the screen. This link only appears during the renewal window starting 60 days prior to expiration of your registration.
  • Complete your online application, making changes to existing data as needed.
  • After you submit your online renewal, you will receive a confirmation email, which you should save and print.

 STEP 2. Submit Required Documents

The Program must receive all required documents at least 30 calendar days prior to the expiration of your registration. If mailed, postmark dates are not considered, only the date on which the documents are received by the Program.

See "Required Documents" below for a list of all required documents and document submission instructions.


 STEP 3. Submit Background Check Request

A background check request must be submitted for every person listed on the application at least 30 calendar days prior to the expiration of your registration. You must submit a separate background check request and payment of $35 for each individual, as outlined on the Background Check page.


 STEP 4. Pay Fees

After submitting your online application you must submit your registration and application fee payment online prior to expiration of your existing registration, otherwise your application will be voided.

  • Pay the $4000 fee, which includes a $3500 renewal registration fee and a $500 non-refundable application fee. You can pay during the online application process or within 5 days of submitting your online application by using the link to the secure online payment portal that you will receive in your confirmation email.
  • Your payment must be received before the Program can process your application.
  • If your payment is not successfully processed you will need to start over with a new application or follow the instructions in the email that will be sent to you at that time.

IMPORTANT NOTE: A separate fee of $35 must be paid for each individual listed on the application. The background check fees must be mailed to the Program, which has a different address than the Background Check Unit where you will mail your background check application and fingerprints. Mistaken mailing is a common reason for delays in application processing so please pay careful attention to ensure that the documents and fee payments are sent to the proper address. For mailing addresses, see the Background Check page.

TIP: Include your MMPS# on every item sent to the OMMP Program. Items submitted without an MMPS# will not be matched to an application.


TO CHECK APPLICATION STATUS

  • The best way to check the status of your application, or to confirm documents were uploaded, is to sign-in to your online MMPS account at https://ommpsystem.oregon.gov.
  • Applications are reviewed in the order in which they are received. Due the high volume of applications, it may take several weeks to receive a response from the Program.

REQUIRED DOCUMENTS

  • For each individual named in the application:
    • A legible copy of the individual’s valid, government issued photographic identification that includes last name, first name and date of birth. This could be a State Driver's License, State Identification Card, Passport or U.S. Military ID;
    • Information, fingerprints and fees required for a criminal background check in accordance with OAR 333-008-2020
    • An Individual History Form and any information identified in the form that is required to be submitted.
  • Proof that the business is registered or has filed an application to register as a business with the Oregon Office of the Secretary of State, including proof of registration for any DBA (doing business as) registration.

HOW TO SUBMIT DOCUMENTS

Documents may be uploaded electronically to the MMPS account established during the initial application process

- OR -

Documents may be mailed to the Oregon Medical Marijuana Program, Oregon Health Authority, PO Box 14116, Portland, OR 97293.

IMPORTANT NOTE: The Program receives an automatic email notification every time that you upload a document to your MMPS account. Please do not duplicate the online submittal by emailing or mailing us a copy of what you have uploaded. That only slows down our case processing. Please do not call or email to confirm that you successfully uploaded documents; if you see them in your MMPS account then the Program will, too.

Application Review

Your renewal application will be reviewed according to the rules governing the registration of Oregon medical marijuana processing sites, OAR 333-008-1650 to 333-008-1670, as applicable.


Application Approved

If your renewal application is approved, the Program will mail notification of approval to the Primary PRP and will include new certificates of registration.

The Cannabis Tracking System (CTS) fee of $480 may be required at this time if your CTS renewal and registration renewal dates coincide. This fee is to be paid separately. Registration certificates will be issued upon confirmation that CTS account is renewed.

A registered processing site must at all times display proof of registration in a prominent place inside the processing site. It must be easily visible to individuals authorized to transfer marijuana items to the processing site, and individuals who are authorized to receive a transfer of marijuana items from the processing site.


Application Not Approved

If your renewal application is deemed incomplete, and you are eligble for a refund under OAR 333-008-1630(5) through OAR 333-008-1630(7) your $3500 registration fee will be refunded to the same credit or debit card used for payment, and you will receive a letter explaining the reason(s) your application was not approved. The processing site must cease operations.

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