Review for Completeness
The Program will review the application for completeness after the 30-day period has lapsed. If the Program does not receive all required documentation and the necessary criminal background check fees within the time frames specified above, the application will be declared incomplete.
If all required documentation is submitted on time, but additional information or clarification is necessary, the Program will notify the Primary PRP in writing of the specific deficiencies. The written notice may be mailed or emailed and will state that you will have 10 calendar days from the date of the notice to provide the requested information.
If you fail to provide the additional documents within the 10 calendar days, or if any of the documents are incomplete, insufficient or otherwise do not demonstrate compliance with ORS 475B.858, OAR 333-008-1620 to 333-008-1670 and OAR 333-008-2020, the application will be declared incomplete.
The Program treats an application that is declared incomplete as if it was never received. The Primary PRP is notified in writing of the determination. A new application would be required if the applicant desired to pursue registration.
IMPORTANT NOTE: If an application is declared incomplete, the $3,500 registration fee will be refunded to the same credit or debit card account used for payment upon initial application.
The Program will review the application, documents and the results of all criminal background checks to determine compliance with ORS 475B.858 and Oregon Administrative Rules. During the review process, if the Authority determines that the application or supporting documents contain intentionally false or misleading information, the Authority may return the application to the Primary PRP as incomplete, or issue a notice of denial.
Prior to making a decision on whether to approve or deny an application the Program must:
- Review the criminal background check results for each individual named on the application;
- Determine whether the proposed processing site location is the same location as a registered grow site under OAR 333-008-0025;
- Verify that the applicant is registered as a business with the Office of the Secretary of State; and
- Verify that the proposed location of the processing site is not:
- Located in an area that is “zoned for residential use”; or
- In a city or county that has adopted an ordinance under ORS 475B.968, prohibiting processing sites.
You will be notified in writing if the results of the application review confirm a basis for a denial.
Application Not Approved
If your application is not approved, and it is eligible for a *refund, the $3,500 registration fee will be refunded to the credit or debit card account used for payment upon initial application and you will receive a letter explaining the reason(s) why your application was not approved.
*Registration fees may only be refunded under the conditions stated in OAR 333-008-1630(5) through OAR 333-008-1630(7).
If the application review confirms there is no basis for denial, the Program will notify the Primary PRP that you have 60 calendar days to submit a Notification of Processing Site Readiness Form. The readiness form confirms that the dispensary is prepared, complies with all rules, and that you are ready for a pre-registration inspection.
You may request one extension of up to an additional 60 calendar days to the submit the Readiness Request Form. To request an extension, submit an Extension Request for Dispensary Readiness Form within the initial 60 day deadline.
- You must explain and provide documentation that proves why you cannot, for reasons beyond your control, meet the 60-day deadline.
- Specify when you believe you can submit the Notification of Processing Site Readiness Form.
- If an extension request is approved, you will be notified in writing of the new deadline for submitting the Notification of Processing Site Readiness Form.
If you fail to submit the Notification of Processing Site Readiness Form or an Extension Request for Processing Site Readiness Form within the 60-day deadline, the application will be declared incomplete. Once an application is declared incomplete it is treated as if it was never received. The Primary PRP is notified in writing of the determination. A new application would be required if the applicant desired to pursue registration.
IMPORTANT NOTE: Per OAR 333-008-1630(7), you are not eligible to receive a refund of the $3500 registration fee once your application has been approved for a readiness inspection.
A readiness inspection should only be requested when the proposed processing site complies with all of OAR 333-008-1730 through 333-008-1830 and OAR 333-008-2000 through 333-008-2200.
The Program must perform a pre-registration, readiness inspection within 30 days of receiving a timely Notification of Processing Site Readiness Form. Your readiness inspection will be assigned to a Compliance Specialist who will contact you to confirm an inspection date. That Compliance Specialist will also provide you a full overview of the scope of the inspection and will forward you some example materials to be used during the inspection.
If your readiness inspection reveals non-compliance with any of the specified rules and guidelines, the Program will provide the result of the inspection and may:
- Require an applicant to perform corrective action to come into compliance within 10 business days (notice of corrective action is provided in writing); or
- Propose to deny the application in accordance with OAR 333-008-1670; or
- Declare application incomplete.
Once you have passed your readiness inspection you will be required to pay the Cannabis Tracking System (CTS) fee of $480. This fee is to be paid annually.
Approval to Operate
If, after the readiness inspection, your Compliance Specialist determines that the applicants and premises are in compliance, the Program will provide the results of the inspection and will:
- Notify the Primary PRP in writing that the processing site may operate; and
- Provide the Primary PRP with a certificate as proof of registration that includes a unique registration number. The certificate will be mailed to the Primary PRP at the mailing address provided in the initial application.
A registered process site must at all times display proof of registration in a prominent place inside the processing site. It must be easily visible to individuals authorized to transfer marijuana items to the processing site, and to individuals who are authorized to receive a transfer of marijuana items from the processing site.
TO CHECK APPLICATION STATUS
- The best way for you to check the status of your application, or to confirm documents were uploaded, is to sign in to your online MMPS account at https://ommpsystem.oregon.gov.
- Applications are reviewed in the order in which they are received. Due the high volume of applications, it may take several weeks to receive a response from the Program.