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This page provides procedures, forms and resources for using architectural and engineering full-service price agreements established by the Oregon Department of Transportation. Price agreements may be used for ODOT or local agency transportation projects located anywhere in the state. Local agencies' process for "Tier-2" work order assignments under the price agreements are provided under 279C.125, OAR 137-048-0260 and the procedures on this page.
WOC User-Guide for ODOT Projects
WOC User-Guide for Local Agency Tier 2 Projects
Work Order & Amendment Request Form (ODOT staff only)For new requests, submit to "ODOT Personal Services Requests" email box before contacting firms.
Negotiations Resources Page (ODOT Staff Only)Negotiations Guide, forms and best practices from pre-negotiation planning and cost analysis thru documenting the negotiation with a Record of Negotiation.
Profit Fee WorksheetRequired once for design phase and once for amendments to add construction engineering and inspection phase. May not be prepared for Agency by Consultant. Submit to OPO when negotiations are completed.
Breakdown of Costs or "BOC"Use if consultant or subs have approved overhead rates.
BOC for negotiated billing rates ("BOC-NBR") Use if consultant and all subs use fully loaded billing rates and do not have an approved overhead rate.
BOC for Cost Plus Fixed Fee ("BOC-CPFF")Use when CPFF compensation is used for the WOC. May be used only if prime has an approved overhead rate.
Record of Negotiation form
Contract Administration Resources Page (ODOT staff only)Guidance, roles and responsibilities, forms and templates related to contract administration
Procurement Standard for Invoice Requirements - Consultant ("Invoice Requirements")
Invoice Review Requirements for LPA ProjectsIncludes requirements for ODOT staff responsible for reviewing consultant invoices on LPA projects.
Invoice Payment Approval Form for ODOT projects (ODOT staff only)Mandatory from APM with all invoice submittals on ODOT projects.
A&E Performance Evaluation forms for PE and CE Phase (ODOT staff only)Guidance and required forms used by ODOT APM or WOC Administrator to document consultant performance on A&E and Related Services Contracts. Questions or issues related to accessing of using the performance evaluation database and forms should be directed to the Consultant Evaluations Inbox: ConsultantEvals@odot.state.or.us
Consultant Selection Overview (FHWA Video)
Consultant Selection & Competitive Negotiation Procedures (FHWA Video)
Conflicts of Interest (FHWA Video)
A&E Consultant Selection for LPAs (ODOT video)
(ODOT Staff) Curriculum of suggested and recommended courses
(LPA Staff) Classes available and registration information
Applicable Federal and State Laws & Polices
23 CFR Part 172
FHWA's Consultant Services page
FHWA - ODOT Stewardship Agreement
Archive of consultant list and work order procedures from 2013 price agreement series (B31258 - B31273)
For questions related to this page, or to report problems or broken links, please send email to Kim Rice, Technical Development Coordinator.
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