Project-Lifecycle

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When does this happen?
As soon as the potential borrower, their partners or representatives, or any interested party hears about and wants to learn more about the program. This step ends when everyone agrees to move forward with more in-depth discussions, form submissions, or conclude the discussions.

Who participates?
Anyone interested in learning more  – the community interested in borrowing, their representative or partners, DEQ staff, referrals from other funding agencies, etc.

Why have a preliminary discussion?
So that everyone involved can learn more and determine if DEQ funding is the best for the project. This step can be skipped for returning borrowers or communities already familiar with the program but may be useful for new staff.

What is discussed?
Initial background information about the potential borrower, the project, and the program; discussions usually focus around eligibilities and how we can work together.

How does this engagement start?
This step can start with submission of a Loan Information Request Form to and related meeting with the program, a financial roundtable (also known as a One Stop meeting) with DEQ, Business Oregon, the United States Department of Agriculture Rural Development, and other funders, or other similar discussions. This step can also start with direct emails, calls, and follow-up between the potential borrower and funders.  ​​

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When does this happen?
This is before the potential borrower applies for a particular project or loan and ends when both the program and potential borrower agree they are ready to submit a program application. If the potential borrower has a One Stop, the readiness review discussion may not be needed.

Who participates?
Potential borrowers and their partners and program staff.

Why have a readiness discussion?
This step helps everyone further explain and understand the program's administration and financial requirements, the potential borrower's capacity (financial and staffing), the project schedule, other funding opportunities, etc.

What is discussed?
Additional potential borrower, project, and program details and documents such as potential borrower's financial reports, capital improvement plans, budgets, etc.; the project plans and designs, budget, schedule, etc.; program checklists, manuals, guides, etc.

How does this start?
Program staff will initiate this step with potential borrowers and their partners as needed.

Additional Support
Program staff can provide technical assistance and provide the potential borrower the contact information for other technical assistance providers.​​

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When does this happen?
This starts when the potential borrower submits an application and ends when the loan agreement is executed.

How does a potential borrower apply and get a loan agreement?
Please see the webpages below for details about the related processes:

• Applying: the Loan Application Process page for more about applications.
• Documents needed to get a loan agreement: the Documents Required for Getting the Loan Agreement page for more about additional documents, etc.​​

When does this happen?
This step starts after the loan agreement is executed and is generally the primary period of activity for most loans/ projects. This step ends when the project is complete, and borrower no longer plans to request reimbursements from this loan. “Completion" will vary depending on project and can include – submission of the final deliverable, initiation of operations, performance reporting and testing, etc.

What happens during the active period?
This step includes requesting and receiving loan funds, financial reporting requirements, and compliance documentation.

Depending on the project, this step can include – planning, design, pre-construction activities, permitting, bidding and procurement, and construction.

How is the active period carried out?
Please start at the CWSRF Home Page and review the multiple other pages describing the program's requirements and guidance including: Federal Requirements, Additional Resources, State Environmental Review Process, Requesting Loan Funds, Construction Requirements, etc. to understand more program details.

Note: DEQ does not accept repayments on the loan during the active period.​

When does this happen?
This starts when the project activities are complete, and the borrower is ready to begin loan repayment. This step is complete when the debt (loan amount, interest, and fees) has been completely repaid.

How does going into loan repayment work?
Program staff works with the borrower on final paperwork: the final borrowed amount, the final repayment (amortization) schedule, and any other documents.

What happens during the repayment period?
Once the loan is in repayment, the borrower can no longer request funds from DEQ for the project.

Borrowers make repayments are two times per year.

The first payment is only to repay interest accrued during the active period; the first payment date is set in the final repayment/ amortization schedule.​​