Hazard Mitigation Assistance

Hazard Mitigation Assistance (HMA) Overview

Hazard mitigation is any sustainable action that reduces or eliminates long-term risk to people and property from future disasters. Mitigation planning breaks the cycle of disaster damage, reconstruction and repeated damage. Hazard mitigation includes long-term solutions that reduce the impact of disasters in the future.

Individual homeowners and business owners may not apply for HMA grants directly; however, eligible local governments may apply on their behalf. All eligible applicants, including special districts, must have a FEMA-approved Natural Hazard Mitigation Plan (NHMP) in place prior to applying for HMA grant program funding. Private nonprofits are an exception to this requirement (for post-disaster grant programs only). If your NHMP has expired, if you have questions pertaining to the NHMP requirement, or would like to know more about an extraordinary circumstances exception request pertaining to an expired plan, please contact the state hazard mitigation officer (SHMO).

The five Hazard Mitigation Assistance grant programs funded by Federal Emergency Management Agency (FEMA) and managed by the state hazard mitigation officer include:

Pre-disaster Grants

Building Resilient Infrastructure and Communities (BRIC) (new in 2020; replaced PDM)

Flood Mitigation Assistance (FMA)

Pre-disaster Mitigation (PDM) (replaced by BRIC in 2020)

Post-disaster Grants

Hazard Mitigation Grant Program

Hazard Mitigation Grant Program Post Fire

Hazard Mitigation Assistance Pre-Application Form-Letter of Intent

Submitting this form ensures that your grant proposal is reviewed by the State Hazard Mitigation Officer (SHMO) and is considered for inclusion in Oregon’s Office of Emergency Management (OEM) library of eligible mitigation grant proposals, which is referenced when funding opportunities arise. It is an important first step in the grant application process.

Download the Hazard Mitigation Grant Program Handbook

Hazard Mitigation Assistance Contacts

The Mitigation Section falls under the Mitigation and Recovery Services (MARS) Section is within the Oregon Office of Emergency Management (OEM). The Mitigation Section consists of one manager (Stephen Richardson[NP1] ), the state hazard mitigation officer (SHMO, Amie Bashant), and an accountant (Nicole Hanson) to administer the HMA grant programs at the state-level. The SHMO is the liaison between local entities and FEMA Region X for all pre and post-disaster hazard mitigation assistance grant programs. The SHMO also facilitates the quarterly State Interagency Hazard Mitigation Team (IHMT). MARS includes a planner (Joseph Murray), who primarily works with entities on natural hazard mitigation plans in addition to assisting OEM with a variety of post-disaster recovery efforts. Joseph also plays an active role during IHMT meetings (agenda drafting, meeting minutes, etc.).

OEM is working to bring on additional mitigation personnel and this site will be updated to reflect those new state mitigation representatives in the future.

Mitigation Manager Contact:

Stephen Richardson

503-378-3316

stephen.j.richardson@mil.state.or.us

Hazard Mitigation Assistance Grant Programs Programmatic Contact:

Amie Bashant, State Hazard Mitigation Officer

503-378-4660

amie.bashant@state.or.us

Hazard Mitigation Assistance Grant Programs Fiscal Contact:

Nicole Hanson, Accountant

503-378-3849

nicole.hanson@state.or.us

Mitigation Planning Contact:

Joseph Murray

503-378-3929

joseph.murray@mil.state.or.us

State Natural Hazard Mitigation Plan

Oregon's NHMP was approved by FEMA on September 21, 2020 and is effective from September 24, 2020 through September 23, 2025. It is now a standard plan versus. Oregon's enhanced status was removed when the previous plan expired on September 23, 2020.[NP2]

Pre-disaster Grants

Pre-disaster grants are annual grant rounds of which the Notice of Funding Opportunity (NOFO) for each pre-disaster grant program are published by FEMA around August/September of each year. The SHMO, upon receipt/notification of the FEMA NOFO, drafts and sends out statewide guidance for each pre-disaster grant program annotating key dates, steps, etc. for Oregon specifically.

Building Resilient Infrastructure and Communities (BRIC) (new in 2020; replaced PDM)

Building Resilient Infrastructure and Communities (BRIC) will support states, local communities, tribes and territories as they undertake hazard mitigation projects, reducing the risks they face from disasters and natural hazards. BRIC is a new FEMA pre-disaster hazard mitigation program that replaces the existing Pre-Disaster Mitigation (PDM) program.

The BRIC program guiding principles are to support communities through capability- and capacity-building; encourage and enable innovation; promote partnerships; enable large projects; maintain flexibility; and provide consistency.

FY20 Oregon BRIC Timeline (anticipate a similar timeline for the FY21 BRIC round):

Federal NOFO sent out to statewide list: August 4, 2020
Initial Statewide Guidance sent out: August 24, 2020
Pre-application submittal (from local entity to SHMO): 11:59 pm PST on September 25, 2020
Interagency Hazard Mitigation Team (IHMT) pre-application review: September 27 – October 4, 2020
Subapplicants notified of moving on in subapplication process: October 6-12, 2020
Subapplication Finish Date (local entity to have subapplication complete in FEMA GO): 11:59 pm PST on November 27, 2020
SHMO to submit subapplication and state application in FEMA GO: 6 pm PST on January 15, 2021

FY20 BRIC Pre-applications Received List:
Worksheet in C Users AGPA Downloads Hazard Mitigation Assistance Website Update Notes as of 12.1.2020 - EDITsPN.xlsx

How do I apply for BRIC? Reach out to the SHMO for further guidance.

Flood Mitigation Assistance (FMA)

The Flood Mitigation Assistance Program is a competitive grant program that provides funding to states, local communities, federally recognized tribes and territories. Funds may be used for projects that reduce or eliminate the risk of repetitive flood damage to buildings insured by the National Flood Insurance Program.

FEMA chooses recipients based on the applicant's ranking of the project, and the eligibility and cost-effectiveness of the project.

FEMA requires state, local, tribal and territorial governments to develop and adopt hazard mitigation plans as a condition for receiving certain types of non-emergency disaster assistance, including funding for hazard mitigation assistance projects. For more information, go the Hazard Mitigation Assistance Guidance.

FY20 Oregon FMA Timeline (anticipate a similar timeline for the FY21 FMA round):

Federal NOFO sent out to statewide list: August 4, 2020

Initial Statewide Guidance sent out: August 24, 2020

Pre-application submittal (from local entity to SHMO): 11:59 pm PST on September 25, 2020

Subapplicants notified of moving on in subapplication process: October 6-12, 2020

Subapplication Finish Date (local entity to have subapplication complete in FEMA GO): 11:59 pm PST on November 27, 2020

SHMO to submit subapplication and state application in FEMA GO: 6 pm PST on January 15, 2021

How do I apply for FMA? Reach out to the SHMO for further guidance.

Pre-disaster Mitigation (PDM) (replaced by BRIC in 2020)

The SHMO continues to manage previous PDM grant rounds from 2019 and prior. If you have any questions in regards to previously submitted sub-applications, please contact the SHMO.

Post-disaster Grants

Post-disaster grant programs under HMA include the Hazard Mitigation Grant Program and Hazard Mitigation Grant Program Post Fire.

Hazard Mitigation Grant Program (HMGP)

FEMA's Hazard Mitigation Grant Program provides funding to state, local, tribal, private nonprofits and territorial governments so they can rebuild in a way that reduces, or mitigates, future disaster losses in their communities. This grant funding is available after a presidentially declared disaster.

The application period opens once the SHMO receives a 30-day estimate and the SHMO sends out statewide guidance including funding available under said disaster, timeline, etc., and closes 12 months after the disaster declaration date.

How do I apply for HMGP? Reach out to the SHMO for further guidance.

Hazard Mitigation Grant Program Post Fire (HMGP-PF)

Wildfires can destroy homes, businesses, infrastructure, natural resources and agriculture. They can also increase secondary hazards and leave areas prone to floods, erosion and mudflows for many years. FEMA's Hazard Mitigation Grant Program (HMGP) has Post Fire assistance available to help communities implement hazard mitigation measures after wildfire disasters.

The application period opens with the state or territory's first FMAG declaration of the fiscal year and closes six months after the end of that fiscal year. The SHMO will send out statewide guidance for HMGP-PF including funding available, timelines, etc.

How do I apply for HMGP-PF? Reach out to the SHMO for further guidance.

Current HMA Open Grant Rounds/Funding Opportunities

OEM’s Hazard Mitigation program has received $1,752,249 in funding for HMGP-PF-FM-5394-OR (tied to the 2021 wildfires). A pre-application is due Monday, November 29. Watch the Subapplicant Briefing to learn more.

Hazard Mitigation Grant Program Significant Dates
There are currently two post-disaster grant rounds available as of November 13, 2020. Please see below for the funding available, timelines, etc. for both. If you are unsure of which you'd like to pursue and/or should, please contact the SHMO. Otherwise submit a pre-application to the SHMO today.

Hazard Mitigation Grant Program Significant Dates

FEMA Timeline	HMGP-PF-FM-5327-OR	HMGP-DR-4562-OR
Declaration Date	August 13, 2020 (first FMAG declaration)	September 15, 2020
SHMO sent out initial statewide guidance	September 25, 2020	October 24, 2020
Pre-application due to SHMO	April 15, 2021	July 1, 2021
Subapplication due to SHMO	May 28, 2021	November 29, 2021
Subapplication due to FEMA from SHMO	June 28, 2021	December 14, 2021
Period of Performance	June 28, 2024	December 14, 2024
Federal Funds	$10,074,896.00	$60,045,205.00 (per 30-day estimate)

Status of Pre-award Pre-disaster Subgrants

PDM18

PDM18-001 City of Ashland (City of Ashland Wildfire Mitigation Project), pre-award, EHP

PDM18-002 City of Gresham (Johnson Creek Flyovers Seismic Retrofit) resubmitted in PDM19

PDM18-003 City of Portland, awarded, kick-off meeting & agreement pending

PDM18-004 City of Wheeler, awarded, kick-off meeting & agreement pending

PDM18-005 DLCD (NHMP Updates - Coos, Curry, and Wallowa Counties and the City of Sweet Home, OR), awarded, kick-off meeting & interagency agreement pending (with DOJ for legal sufficiency review as of 11/20/2020)

PDM18-006 SMC, awarded

PDM18-007 City of Reedsport (City of Reedsport Resilient Infrastructure), pre-award, RFI's submitted 11/19/2020 in eGrants; City working EHP RFIs with consultant

PDM19

PDM19-001 City of Gresham (Johnson Creek Aerial Sewer Seismic Retrofit), pre-award, FEMA/OEM/City meeting pending as of 11/20/2020 (needs additional EHP as of 11/16/2020)

PDM19-002 Washington County (Multijurisdictional Natural Hazard Mitigation Plan 2022 Update), ready for award and pending actual award letter as of 11/16/2020

PDM19-003 DLCD (NHMP Updates - Cities of Albany and Cottage Grove, Marion and Tillamook Counties), RFIs soon to come as of 11/16/2020

Status of Pre-award Post-disaster Subgrants

List coming soon. For questions on status of a previously submitted subapplication, please reach out to the SHMO.

HMA Training Opportunities

1. Virtual Post-Disaster Hazard Mitigation Assistance (HMA) Information Sessions for HMGP-PF-FM-5327 and HMGP-DR-4562-OR

Hosted by the Oregon Office of Emergency Management (OEM) to go over current HMA funding opportunities, timelines, provide examples of eligible projects, and to answer questions pertaining to either grant program. The first 20-30 minutes covers both programs with the remainder of the time set aside for questions.

Session 1: Fri, Nov 20, 2020 11:30 AM - 12:30 PM (PST)

Virtual Post-Disaster Hazard Mitigation Assistance (HMA) Information Session #1 for HMGP-PF-FM-5327 and HMGP-DR-4562-OR

Recorded Webinar: https://transcripts.gotomeeting.com/#/s/0a55b0870aa0ff168f522f28c65181aaeed62b4af9efc48edc85f75f12229277

Session 2: Tue, Nov 24, 2020 12:30 PM - 1:30 PM (PST)

Virtual Post-Disaster Hazard Mitigation Assistance (HMA) Information Session #2 for HMGP-PF-FM-5327 and HMGP-DR-4562-OR

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/742694997

You can also dial in using your phone.
United States: +1 (646) 749-3122
Access Code: 742-694-997
New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/742694997

Session 3: Wed, Dec 2, 2020 2:00 PM - 3:00 PM (PST)

Virtual Post-Disaster Hazard Mitigation Assistance (HMA) Information Session #3 for HMGP-PF-FM-5327 and HMGP-DR-4562-OR

Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/293286837

You can also dial in using your phone.
United States: +1 (408) 650-3123
Access Code: 293-286-837
New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/293286837

2. Virtual HMA Training

Hosted by the Oregon Office of Emergency Management (OEM) and FEMA Region X. This virtual course is designed to educate participants on the process of preparing and submitting quality Unified Hazard Mitigation Assistance (HMA) grant programs planning and project sub-application elements, including Benefit-Cost Analysis. On day three, review the OEM application with Amie Bashant, (OEM-SHMO), and accept questions regarding the OEM/FEMA application process. See attached flyer for more information.

December 8-9, 2020 at 8:00 AM - 1:00 PM PST

December 10, 2020 at 8:00 AM - 10:00 AM PST

To register, please email Pam Anderson: Pamela.Anderson@fema.dhs.gov

3. Previous BRIC webinars are now posted and can be found here: https://www.starr-team.com/starr/RegionalWorkspaces/RegionX/mitigationplanning/SitePages/BRIC.aspx. If your entity is looking at pursuing BRIC in FY21 (late next summer), recommend you review some of the posted trainings between now and August 2021 as time permits.

HMA Resources

BCA Guidance: https://www.fema.gov/grants/guidance-tools/benefit-cost-analysis

CFDA/Assistance Listings Number: https://beta.sam.gov/help/assistance-listing

FEMA's YouTube Channel: https://www.youtube.com/playlist?list=PL720Kw_OojlKKwDJQpkCLJ-6v4I_ndNEJ

Hazard Mitigation Assistance Addendum: https://www.fema.gov/sites/default/files/2020-07/fy15_hma_addendum.pdf

Hazard Mitigation Assistance Guidance: https://www.fema.gov/media-library/assets/documents/103279

Hazard Mitigation Assistance Publications: https://www.fema.gov/hazard-mitigation-assistance-publications

Hazard Mitigation Cost Share Guide: https://www.fema.gov/media-library-data/1463766664964-4e6dd22652cb7c8a6162904f3b1b2022/FinalHMACostShareGuide508.pdf

System for Award Management (SAM): https://www.sam.gov/SAM/

BRIC-specific Resources:

BRIC (When applying): https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities/when-apply

BRIC Guidance: https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities

BRIC Nature-Based Solutions: https://www.fema.gov/sites/default/files/2020-08/fema_riskmap_nature-based-solutions-guide_2020.pdf

BRIC NOFO: https://www.fema.gov/grants/mitigation/fy2020-nofo

BRIC Portfolio: https://www.fema.gov/sites/default/files/2020-08/fema_mitigation-action-portfolio-support-document_08-01-2020_0.pdf

BRIC Previous Training Sessions: https://www.fema.gov/grants/mitigation/building-resilient-infrastructure-communities/july-2020-sessions

BRIC Resources: https://www.fema.gov/media-collection/resources-building-resilient-infrastructure-communities-program-bric

BRIC Technical Criteria support document: https://www.fema.gov/sites/default/files/2020-08/fema_bric-technical-criteria-support-document_08-01-2020_0.PDF

BRIC Webinars (recorded): https://www.youtube.com/playlist?list=PL720Kw_OojlKKwDJQpkCLJ-6v4I_ndNEJ

Community Lifelines Implementation Toolkit: https://www.fema.gov/medialibrary/assets/documents/177222

FEMA GO Resources (BRIC and FMA ONLY):

FEMA GO: https://go.fema.gov/

FEMA GO Subapplicant Guide: https://www.fema.gov/sites/default/files/2020-10/fema_fema-go-subapplication-development_user-manual_August-2020.pdf

FMA-specific Resources:

FMA Overview: https://www.fema.gov/grants/mitigation/floods

FMA Resources: https://www.fema.gov/grants/mitigation/floods/fma-resources

FY20 NOFO: https://www.fema.gov/grants/mitigation/fy2020-nofo

[NP1]Suggest removing names since names/contact info is included in this section.

[NP2]Maybe add a line/explanation here about 75/25% cost share??

Hazard Mitigation Grant Program (HMGP)

The purpose of the HMGP program is to help communities implement hazard mitigation measures following a Presidential major disaster declaration. Hazard mitigation is any action taken to reduce or eliminate long term risk to people and property from natural hazards. Mitigation planning is a key process used to break the cycle of disaster damage, reconstruction and repeated damage. The HMPG is authorized under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act.

At this time, OEM is administering a HMGP for disaster DR 4258, Winter Storms of 2015. The amount of funds available for HMGP projects is 20 percent of the total FEMA costs associated with this disaster (Public “Infrastructure” Assistance – PA and Individual Assistance – IA, if so declared); the HMGP allocation for this disaster is estimated at $7M, based on the Preliminary Damage Assessment (PDA) for public assistance. The actual cost of the HMGP program is shared; FEMA pays a portion of project costs (75 percent) and successful applicants provide a non-federal share (25 percent). Eligible applicants for this HMGP initially include state and local governments, consumer-owned utility providers and certain special districts in the requested disaster area (declared counties) that have current, FEMA-approved natural hazard mitigation plans.

Homeowners and business owners can also participate in this HMGP offering but must be represented by an eligible applicant. HMGP is available statewide after initial, priority consideration in the declared counties.

OEM Contact:

Amie Bashant, State Hazard Mitigation Officer

503-378-4660

amie.bashant@state.or.us

Flood Mitigation Assistance (FMA)

The FMA program is authorized by Section 1366 of the National Flood Insurance Act of 1968, as amended with the goal of reducing or eliminating claims under the National Flood Insurance Program (NFIP). FMA provides funding to states, U.S. territories, federally-recognized tribes and local communities for projects and planning that reduces or eliminates long-term risk of flood damage to structures insured under the NFIP. FMA funding is also available for management costs. Funding is appropriated by Congress annually.

FEMA requires state, tribal, and local governments to develop and adopt hazard mitigation plans as a condition for receiving certain types of non-emergency disaster assistance, including funding for HMA mitigation projects. For more information on mitigation plan requirement or refer to the current HMA.

Please refer to the current HMA guidance for detail information on the Flood Mitigation Assistance Program.

Subapplicants submit mitigation planning and project subapplications to their state during the open application cycle. After reviewing project and planning applications to determine if they meet the program’s requirements, the States, territories, or federally-recognized tribal governments prioritize and forward the applications to their FEMA regional office.

Planning subapplications submitted for consideration for FMA funding must only be used to support the flood hazard portion of State, tribal, or local mitigation plans to meet the requirements outlined in 44 CFR Part 201 Mitigation Planning. Funds are only available to support communities participating in the National Flood Insurance Program (NFIP).

Projects submitted for consideration for FMA funding must be consistent with the goals and objectives identified in the current, FEMA-approved state or tribal (standard or enhanced) hazard mitigation plan along with the local or tribal hazard mitigation plan for the jurisdiction in which the activity is located.

Funding is limited and FEMA Headquarters must make difficult decisions as to the most effective use of grant funds. FEMA awards FMA funds to state, U.S. territory, and Federally-recognized tribal Applicants, who in-turn provide sub-awards to local government subapplicants.

Please contact State Hazard Mitigation Officer Amie Bashant, your federally-recognized tribal government official and/or a local government official to obtain detailed information on the FMA application process.

At this time, Fiscal Year 2016 FMA grant application period is closed. Once the Fiscal Year 2017 grant application period is open for FMA, an announcement will be sent to local emergency managers and an announcement will be posted here with instructions on completing an application. It is important to know that the application period is short, turn-around time will be quick, so it behooves local entities to start thinking about the requirements for this program now and begin formulating project ideas and budgets.

OEM Contact:

Amie Bashant, State Hazard Mitigation Officer

503-378-4660

amie.bashant@state.or.us

Pre-Disaster Mitigation (PDM)

The PDM Program, authorized by Section 203 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, is designed to assist states, U.S. territories, federally-recognized tribes, and local communities in implementing a sustained pre-disaster natural hazard mitigation program. The goal is to reduce overall risk to the population and structures from future hazard events, while also reducing reliance on federal funding in future disasters. This program awards planning and project grants, and provides opportunities for raising public awareness about reducing future losses before disaster strikes. Mitigation planning is a key process used to break the cycle of disaster damage, reconstruction, and repeated damage. PDM grants are funded annually by Congressional appropriations and are awarded on a nationally competitive basis.

FEMA requires state, territorial, tribal, and local governments to develop and adopt hazard mitigation plans as a condition for receiving certain types of non-emergency disaster assistance, including funding for PDM mitigation projects. For more information on the mitigation plan requirement, visit the Hazard Mitigation Plan Requirement web page or refer to the current HMA Guidance for detailed information on the PDM Program.

Project subapplications submitted for consideration for PDM funding must be consistent with the goals and objectives identified in the current, FEMA-approved state or tribal (standard or enhanced) hazard mitigation plan along with the local or tribal hazard mitigation plan for the jurisdiction in which the activity is located.

The following are eligible applicants to the PDM grant program:

States
U.S. Territories
Federally-recognized tribes
Local governments

Local governments are eligible Subapplicants and can sponsor applications on behalf of homeowners to submit to the applicant.

Subapplicants (i.e., local governments) submit mitigation planning and project subapplications to their State during the open application cycle. After reviewing planning and project applications to determine if they meet the program’s requirements, the Applicants (i.e., states, U.S. territories, or federally-recognized tribal governments) prioritize and forward the planning and project applications in a PDM grant application to FEMA. Locals should contact Amie Bashant, State Hazard Mitigation Officer or federally-recognized tribal/local government official to obtain detailed information on the PDM application process.

Once FEMA reviews planning and project applications for eligibility and completeness, FEMA makes funding decisions based on the agency's priorities for the most effective use of grant funds and the availability of funds posted in the Notice of Funds Opportunity announcement on Grants.gov. The PDM program is a highly competitive grant program.

At this time, Fiscal Year 2016 PDM grant application period is closed. Once the Fiscal Year 2017 grant application period is open for PDM, an announcement will be sent to local emergency managers and an announcement will be posted here with instructions on completing an application. It is important to know that the application period is short, turn-around time will be quick, so it behooves local entities to start thinking about the requirements for this program now and begin formulating project ideas and budgets.

OEM Contact:

Ammie Bashant, State Hazard Mitigation Officer

503-378-4660

amie.bashant@state.or.us