Overview
After signing a loan agreement with the Oregon Department of Environmental Quality, borrowers may begin submitting disbursement requests to request reimbursements from the loan. Please review the
Eligibilities page to confirm which expenses are allowed.
Important reminder- Only expenses incurred after the date on the completed and signed application are allowed, and
- Disbursement requests will only be processed for payment after the loan agreement has been signed.
Borrower accounts required to receive funds
The State of Oregon pays loan funds to borrowers by wire transfer. To receive payment, borrowers must have active banking accounts with the state's accounting system.
New borrowers may need to establish accounts before receiving their first wire transfer; previous borrowers may need to verify their accounts before receiving a wire transfer. DEQ staff suggest establishing or verifying these accounts before submitting the first request for reimbursement.
Borrower may need to provide documents such as:
- A completed IRS W-9 form.
- A letter (on borrower letterhead) with Local Government Investment Pool account information.
For information on setting up an account, see Oregon State Treasury website and LGIP/ACH Instructions Form. - Banking institution (ACH) details.
- Other similar documents as requested by DEQ.
The Disbursement Request Form serves as the cover page for all loan reimbursement requests. It includes instructions on how to complete the form, categorize expenses, and identifies the supporting documentation DEQ requires to pay out loan funds.
If the project budget has changed since the previous form was submitted, please submit an updated, current version with a text explanation of the changes with the current disbursement request.
To request loan funds, borrowers must submit the following:
Disbursement Request Form, updated March 2025
Supporting documents: Please refer to the Disbursement Request Form for details and information about the required additional documents DEQ requires to approve reimbursement requests.
Projects with multiple funding sources
Projects that use more than one funding source, such as USDA interim financing, may be required to submit payment request documents to multiple agencies.
For example, the U.S. Department of Agriculture requires project monitoring reports, while DEQ requires disbursement request forms. These forms typically must be submitted together, covering the same time period and costs, before payments can be approved.