ACEC-ODOT Partnership

Established in 2005, the working relationship between the American Council of Engineering Companies of Oregon and the Oregon Department of Transportation was established to address:

The mutual understanding of the working relationship between the two organizations.
Partner communications and collaboration protocols.
Issue identification, tracking, and resolution.

The partnership is comprised of two primary committees: the Steering Committee and the Liaison Committee. Standing committees are used to address specific work assignments and subject matters.

Liaison Committee

Meeting Schedule and Materials

Committee Contacts

Objective

The Liaison Committee is charged with the management of the partnership and its committees. It serves as the communications hub and works to manage identified issues and prioritize work tasks.

Steering Committee

Meeting Schedule and Materials

Committee Contacts

Committee Charter

Objective

The Steering Committee is charged with providing collaborative guidance and oversight of the partnership, including management of communications and the decision-making structure.

Standing Committees

ACEC-ODOT standing committee undertake specific work assignments through a work planning process in agreement with the Liaison and Steering committees.

Each standing committee is comprised of six to eight members, with an ACEC and ODOT co-chair.

Project Delivery Management Systems Standing Committee

The goal of the PD/MS Standing Committee is to enhance ODOT and consultant delivery performance and management techniques by:

Establishing consistent project management expectations such as cost controls, quality and schedule;
Developing delivery performance evaluation and reporting systems;
Forging a partnership for delivery expectations, techniques and accountabilities;
Researching and promoting effective Alternate Delivery methods; and
Standardizing project Information Management documentation and archiving systems.

Contacts

Procurement and Contracts Standing Committee

The goal of the Procurement & Contract Standing Committee is to improve contracting processes by:

Evaluating and recommending improvements to general A&E procurement processes, contract terms and conditions, and contracting policy and procedures.
Assisting ODOT with legislative mandates and / or regulatory requirements related to A&E contracting.
Recommending and communicating procedures and responsibilities for the contracting process from request for proposal (RFP) to post-completion performance evaluations.
Addressing disadvantage business enterprise (DBE) and certification office for business inclusion and diversity (COBID) expectations.

Contacts

Technology Transfer Standing Committee

The goal of the Technology Transfer Standing Committee is to promote continual partnership skills and capacity advancement by:

Developing long-term and short-term protocols for information sharing and knowledge transfer related to technical skill sets;
Supporting adoption of best practices – technical methods and tools; and
Interfacing with ODOT Technical Services Branch to provide input and feedback on technical discipline manuals, guidebooks, and technical bulletins as appropriate.

Contacts

Training Standing Committee

The purpose of the Training Standing Committee is to develop and deliver training initiated by ACEC/ODOT committees.

Contacts

ACEC Brown Bag Lunch Training Series

Environmental Standing Committee

The goal of the Environmental Standing Committee is to provide communication and collaborative efforts in the areas of environmental planning by:

Discussing potential environmental contract management and oversight issues.
Providing guidance to maintaining consistency in application and use of environmental processes across regions.
Serving as an information clearinghouse for environmental-related topics.
Providing technical review and feedback for environmental-related topics.

Contacts

Transportation Planning Standing Committee

The goal of the Transportation Planning Standing Committee is to provide communication and collaborative efforts in the areas of transportation planning by:

Discussing potential transportation planning contract management and oversight issues.
Providing guidance to maintaining consistency in application and use of transportation planning processes across regions.
Serving as an information clearinghouse and best practices on emerging subject areas.

Contacts

Charter

Contact the ACEC-ODOT Partnership Committee Administrator

Bonnie Cook

Phone: 503-986-3360

Resources

ODOT Project Development Improvement Initiative Information

PDII Webinar Recap

ACEC-ODOT Partnership

Liaison Committee

Objective

Steering Committee

Objective

Standing Committees

Project Delivery Management Systems Standing Committee

Procurement and Contracts Standing Committee

Technology Transfer Standing Committee

Training Standing Committee

Environmental Standing Committee

Transportation Planning Standing Committee

Contact the ACEC-ODOT Partnership Committee Administrator

Resources

Meeting Information

Publications

Websites