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Substitute Teacher and Instructional Assistant Training Reimbursement Grant


Substitute Teachers and Instructional Assistants, like permanent teachers, have Required Trainings and must maintain certifications and licenses. Often, Substitute Teachers and Instructional Assistants need to pay for these trainings themselves. This can create an additional hardship for these professionals.

HB 4030 provides $19 million in grants to reimburse Substitute Teachers and Instructional Assistants for trainings they are required to take.


The following definitions apply to this grant:

  • Instructional Assistant” means any staff employed by a district, education service district, public charter school, or private third party who assists with preparation of curriculum, assessment and direction of learning in class, in small groups, in individual situations, online, in the library and in guidance and counseling, and; the provision of services to students with a disability. The terms “substitute instructional assistant,” “educational assistant,” and “substitute educational assistant” have the same meaning as “Instructional Assistant”.
  • Required Training” means any training required by the state to maintain a credential or any training required by school district policy.
  • Substitute Teacher” or “Substitute” means any staff employed by a school district, education service district, public charter school, or private third party who is employed to take the place of a probationary or contract teacher who is temporarily absent.

For questions regarding this grant, please email the Substitute Reimbursement Grant team.

Program Information


Please refer to the Reimbursement Request Form Announcement for more information on the reimbursement process.



The application for this grant will be submitted via Microsoft Forms. When completing the application, it is not possible to save your progress and come back to it. As such, please use the question list document below to prepare your answers prior to submitting a response to the Microsoft Form.

Program Announcements and Updates

Grant Timeline

  • April 15, 2022: HB 4030 was signed into law.
  • June - August, 2022: ODE collaborated with stakeholders to further clarify the program and ensure it meets stakeholder expectations.
  • August 15, 2022: Rules drafted for September - October State Board of Education adoption.
  • September 22, 2022: First read of rules by State Board of Education.
  • October 20, 2022: Adoption of rules by State Board of Education.
  • November 10, 2022: Grant application period opens.
  • December 15, 2022: Grant application period closes.
  • February 3, 2023: ODE will release grantee allocations based on the applications submitted.
  • February 13, 2023: ODE will begin executing grant agreements with grantees.
  • June 30, 2023: Last day to participate in and incur expenses for Required Training to be reimbursed.
  • July 31, 2023: Final day to submit reimbursement claims to ODE.