Key Dates for Accountability and Reporting

News & Upcoming Dates

News

2019 OSAS Science Score Reporting Update

The January 16, 2020 State Board Meeting has been moved to February 20, 2020 due to expected inclement weather. As a result, we will not be able to receive approval on OSAS Science cut scores and achievement level descriptors next week as we had anticipated. This will delay the release of 2019 OSAS Science Assessment Scores until possibly early March. We know that this is inconvenient and appreciate your patience.

Please address any specific questions you have about OSAS Science Reporting to Noelle Gorbett, Science Assessment Specialist, or Dan Farley, Director of Assessment.

Second Period Cumulative Average Daily Membership (ADM) Audit Window Open January 23 - 31

The audit window for Second Period Cumulative ADM opens on January 23 at 1PM for all districts to review their audits. Some audits will compare data to First Period Cumulative ADM, and there will only be a 1.5 day window (between January 23 at 1PM and January 24 at 11:59PM) to make corrections to these kinds of audits in First Period. After that time, First Period Cumulative ADM cannot be reopened. Please ensure someone from your district is available to review Second Period Cumulative ADM audits during that time to make corrections if necessary. You can find a complete list of audits that may affect First Period Cumulative ADM data in the Second Period Cumulative ADM Training from December 5 at recording time ~5:40 or on slide 6 on the PowerPoint. If you have any questions, please contact your Regional ESD Partners or Amanda Leopard at 503-947-5674.

Staff Position Web Submission Error for Small FTE Amounts

The issue regarding Web Submissions producing inaccurate errors for FTE amounts less than 0.10 in the Staff Position collection has been resolved. The Staff Position collection closes on January 27 at 11:59 PM, so please submit your data before then. If you have any questions, please contact your Regional ESD Partners or Ryan Clark at 503-947-5632.

Graduation and Dropout Data are Final, but Embargoed

The NCES Dropout and Graduation Rate Validation and the Four and Five Year Cohort Graduation Rate Validations in the Achievement Data Insight (ADI) are now final (after 1 PM today). You may review your rates to plan communications and share with district or school employees who need access to these data, but the public release is not scheduled until January 23, 2020. All graduation and dropout data are embargoed until the public release. If you were expecting to see changes in your validation’s data and do not see them, try clearing your cache and logging back in (this has been an issue for some districts this year). If you have any questions, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.

2019-2020 Fall Membership Validation

The Fall Membership validation closes on January 24, 2020. Please view your data in the Achievement Data Insight application. Please view and edit your data as soon as possible since no changes will be allowed to First Period ADM after January 24, 2020. If you have questions or need the First Period ADM collection re-opened, please contact your Regional ESD Partners or Robin Stalcup, 503-947-0849.

REMINDER: Replace ALL Program Type 13 Records in First Period Cumulative Average Daily Membership (ADM)

Program Type 13 records need to be replaced in First Period Cumulative ADM as soon as membership information is known. Once these data have been obtained, the district is responsible for requesting that the collection be reopened and updating the record to accurately reflect the additional program information. As a note, a district does not need to know if a student passed a college course to report the information in Cumulative ADM, only how many credits the student attempted. For more information, please see the article posted in the December 12 A&A Update.

To request that your First Period Cumulative ADM 2019-20 collection be reopened for correction, or if you have questions, please contact your Regional ESD Partners or Amanda Leopard at 503-947-5674.

Upcoming Dates

January - February 2020

January 20
ODE is closed for the Martin Luther King, Jr. Day holiday.
January 23
Public release of 2018-19 Dropout and Cohort Graduation Rate reports
January 23 - 31
Data Collection Audit Review Window for Second Period Cumulative ADM 2019-20
January 24
Deadline for NAEP coordinators of selected HIGH schools to complete the “Submit Student List” section of the MyNAEP website
January 24
Report Validation Window CLOSES for Fall Membership 2019-20
January 27 @ 11:59 PM
Collection Window CLOSES for Staff Position 2019-20
January 31
Data Collection Audit Review Window CLOSES for Second Period Cumulative ADM 2019-20
February 6
REMINDER: Student Enrollment Report for 2019-20 released to the public and media
February 6
REMINDER: Kindergarten Assessment Report for 2019-20 posted on the ODE website
February 6 - 14
Data Collection Audit Review Window for Staff Position 2019-20
February 7 - 9
Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
February 14
Data Collection Audit Review Window CLOSES for Staff Position 2019-20
February 18
ODE is closed for the Presidents Day holiday.

March 2020

March 6 - 9
Online Reporting System (ORS) offline for deployment of English Language Arts (ELA), Mathematics, and ELPA scores
March 10
ELA and Mathematics Tests available in Online Reporting System pending comprehensive quality control
March 10
ELPA Preliminary Student Scores available in Online Reporting System pending comprehensive quality control
March 10
ELPA Tests completed January 7-31 posted to Student Centered Staging pending comprehensive quality control
March 12 @ 2 PM
Webinar: Training for Staff Assignment Collection 2019-20
March 13 - 15
OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
March 16 - May 22
Testing Window for NAEP in selected HIGH schools
March 19 @ 2 PM
Webinar: Training for Staff Validations 2019-20
March 19 - April 24
Collection Window for Staff Assignment 2019-20

Resources

Assessment and Accountability Checklist 2019-2020 (updated 12/18/2019)
This document provides:
1. Assessment testing windows for the 2019-20 school year;
2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
3. Data collection windows, related to school and district accountability reports for the 2019-20 school year;
4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
Collection and Validation Dates for the current year on the District website.
Schedule of Due Dates on the District website.
Assessment & Accountability Update
The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.