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Key Dates for Accountability and Reporting

News

The NCES Dropout and Graduation Rate Validation and the Four-Year and Five-Year Year Cohort Graduation Rate Validations open October 22 in the Achievement Data Insight (ADI) applications and will remain open until December 11. Please be sure to complete your First Period Cumulative ADM data submission and your Exit Adjustment review before reviewing your data in these validations. The new matches to GED certificates have been applied to the data in these validations. Due to technical difficulties, the Foster Care student group will not be displayed correctly, and some of the older matched GED data are missing during this first generation. All other groups are correct. For resources, please view the two trainings (Oct. 1 and Oct. 15) that cover the graduation/dropout process and review the Cohort and Exit Adjustment/NCES Dropout manuals. If you have any questions, please contact your Regional ESD Partner or Robin Stalcup.


The collection window for First Period Cumulative ADM closes Monday, October 26. You can find information about the First Period Cumulative ADM collection on the ADM Resources Page and in the web training posted prior to the collection window opening. First Period Cumulative ADM will reopen on Thursday, November 5 at 1 PM for the audit review window. During the audit review window, the collection will be open to all to review audits and to make any needed corrections. If you have any questions, please contact your Regional ESD Partners or Amanda Leopard at 503-947-5674.


ODE hosts a webinar on the last Tuesday of every month to discuss accountability topics. The next webinar is October 27 at 2 PM. If you have a topic that you would like addressed during the webinar, please submit it through the “Informal Accountability Webinar Open Call Agenda form” or via email.

When you register to participate you will automatically be registered for all webinar dates in the series. You are encouraged but not required to attend every webinar. For questions, please contact Elyse Bean.


Exit Adjustment for 2019-20 Annual Cumulative ADM open​s on Thursday, October 8. The training for ADM Exit Adjustment and Dropout Reporting 19-20 will be posted by October 1. This is the first part of a two-part training series on the 19-20 NCES Dropout and Cohort Graduation rate validations, which will open on Thursday, October 22 in the Achievement Data Insight application. Part one will focus on the Cumulative ADM Exit Adjustment process and also cover an overview of the NCES Dropout and Cohort Graduation validations. Part two of this training will be posted by October 15 and will go into detail about these validations. If you have any questions, please contact your Regional ESD Partner or Robin Stalcup.


On Friday, August 28, a letter to Superintendents and Principals clarified the requirements for obtaining an institution ID due to COVID-19. Please disregard all other communications regarding obtaining an institution ID for temporary online instruction programs. The complete communication includes information about contracting with online education providers. Key points from the communication:

Districts Creating New Online Programs Requirements
  • If a district is staffing and providing Comprehensive Distance Learning through a program that is operated at the school or district level and maintains student enrollment at their resident or attending school they do not need to request an institution ID.
Districts Creating New Online Schools

Please send questions to the ODE Institutions Database Maintenance Team.


Upcoming Dates

  • October 22 - December 11

    Report Validation Window for NCES Dropout, Graduation Cohort Reporting 2019-20

  • October 22 - Sept 17, 2021

    Collection Window for IUID (Instructional Unit Identifier) 2020-21

  • October 23

    Deadline for NAEP coordinators of selected schools to complete the “Provide School Information” section of the MyNAEP website


  • October 23 - 27

    Sample and Training Tests offline for updates


  • October 26 @ 11:59 PM

    Collection Window CLOSES for First Period Cumulative ADM 2020-21

  • October 27

    2020-21 Sample and Training Tests available through the OSAS Portal

  • November 2

    Deadline for completing required District Test Coordinator (DTC) Training Survey

  • November 3 - 5

    Required 2020-21 District Test Coordinator (DTC) Training Webinars

  • November 5 - 13

    Data Collection Audit Review Window for First Period Cumulative ADM 2020-21

  • November 5 - January 22

    Report Validation Window for Fall Membership 2020-21


  • November 10 - January 8

    Oregon Extended Assessment Braille and Large Print order window for English Language Arts, Mathematics, & Science

  • November 11

    ODE is closed for the Veteran’s Day holiday.

  • November 12 & 18

    Oregon Extended Assessment Qualified Trainer Training

  • November 13

    Data Collection Audit Review Window CLOSES for First Period Cumulative ADM 2020-21

  • November 13 - 15

    OSAS Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance


  • November 26 - 27

    ODE is closed for the Thanksgiving holiday.


  • November 30

    Statewide Report Card posted on Oregon Department of Education public website

  • November 30

    Fall Collection Window CLOSES for ESEA Title III: English Learners 2020-21

  • November​ 30 @ 11:59 PM

    Collection Window CLOSES for ESEA Title III: Recent Arrivers 2020-21



  • December 2 @ 2 PM

    Webinar: Training for Staff Position Collection 2020-21

  • December 3 @ 2 PM

    Webinar: Training for Second Period Cumulative ADM Collection 2020-21

  • December 4 @ 11:59 PM

    Collection Window CLOSES for Cumulative ADM Exit Adjustment 2019-20


  • December 8 @ 7:45 AM

    Webinar: NAEP optional training available on MyNAEP website

  • December 10 @3:45 PM

    Webinar: NAEP optional training available on MyNAEP website

  • December 10 - January 11

    Collection Window for Second Period Cumulative ADM 2020-21

  • December 10 - January 25

    Collection Window for Staff Position 2020-21

  • December 11

    Report Validation Window CLOSES for NCES Dropout, Graduation Cohort Reporting 2019-20

  • December 11 - 13

    OSAS Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance


  • December 16 @ 7:45 AM

    Webinar: NAEP optional training available on MyNAEP website

  • December 16 @ 3:45 PM

    Webinar: NAEP optional training available on MyNAEP website


  • December 25

    ODE is closed for the Christmas holiday.


  • December 31

    PREVIEW of Final 2019-20 Dropout and Cohort Graduation Rate reports on the ODE district secure website




Resources

  • Assessment and Accountability Checklist 2020-2021 (updated 9/30/2020)
    This document provides:
    1. Assessment testing windows for the 2020-21 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2020-21 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current school year (posted 9/10/2020)
  • Schedule of Due Dates on the District website.
  • Assessment & Accountability Update

    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

For more information, please contact Jon Wiens at 503-947-5764.

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