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News & Upcoming Dates

News

The 2017-18 Report Card Narrative Collection opens Thursday, August 9 in the Achievement Data Insight (ADI) application and will remain open through Friday, September 28. A training video can be found on the 2017-18 Video Training page under Report Card Narrative Collection 2017-18. This training covered the guidelines for the new narrative sections included in the redesigned At-A-Glance Report Card as well as the data submission process. The 2017-18 Report Card Narrative Guidance document can be found on the Report Card Narrative Collection webpage.

For questions, please contact your Regional ESD Partner or Elyse Bean at 503-947-5831.


The District Detail Sheets and the Regular Attenders indicator are scheduled to be available next week in the 2017-18 Report Card validation, located in the Achievement Data Insight (ADI) application. ODE apologizes for the delay. For questions, please contact Josh Rew at 503-947-5845.


Data submitters and reviewers: Look for validation email notices for Student Enrollment the week of July 30, 2018. These notices highlight unusual data compared to last year. Whether you get an email notice or not, please review your Limited English Proficiency (LEP) and Ever LEP student numbers as LEP is a new field this year, and the calculation for Ever LEP counts has changed. This validation is based on Third Period Cumulative ADM data. The last day to make edits to Third Period ADM is August 24, 2018. No changes will be allowed after that date. Please contact Robin Stalcup at 503-947-0849 or your Regional ESD Partner if you have further questions.


The Kindergarten Assessment consolidated collections (Approaches to Learning, Early Literacy, and Early Math) are open Thursday, August 9 through Monday, October 29.

A training will be held on August 23, and a repeat of the same training on September 20. This training will cover the data submission process for the Kindergarten Assessment collections. For questions, please contact your Regional ESD Partner or Elyse Bean at 503-947-5831.


Data submitters and reviewers: Look for validation email notices for Class Size the week of August 6, 2018. These notices highlight unusual data compared to last year. Whether you get an email notice or not, please review your data in Achievement Data Insight. This validation is based on the Class Roster collection. The last day to make edits to Class Roster is September 14, 2018. No changes will be allowed after that date.

Please contact Robin Stalcup at 503-947-0849 or your Regional ESD Partner if you have further questions.


The first 2018-19 Data Collection Committee (DCC) meeting is August 16 from 9-11:30 AM at the Oregon Fish and Wildlife Building (4034 Fairview Industrial Dr. SE, Salem, OR 97302) in the Commission Room. The DCC is scheduled to meet monthly via GoToTraining, with in-person meetings occurring in August and February. Sign up to join the GoToTraining. More information is available on the DCC webpage or, if you have specific questions please contact Sandee Hawkins.


The Oregon Department of Education (ODE) is seeking applicants to fill three vacancies on the Accountability Reporting Advisory Committee (ARAC). The ARAC is a committee defined in rule (i.e., OAR 581-002-0090) and provides guidance and recommendations to ODE concerning accountability policies, procedures, and methodologies as well as school and district appeals of accountability data that appear on the school and district report cards. The committee consists of individuals from educational institutions representing diverse communities across the state of Oregon.

The ARAC meets quarterly with three virtual meetings and one in-person meeting; however, the ODE occasionally schedules additional meetings when necessary. The length of the virtual meetings is 2 to 4 hours, while the in-person meetings are typically 6 to 8 hours and occur in Salem in August (travel reimbursement is available).

Interested applicants should have knowledge and experience in one or more of the following areas:

  • School and district accountability
  • Public data reporting for a non-technical audience
  • Data collection and validation
  • Interpreting assessment or other accountability data
  • Research, analysis, and program evaluation

The ODE has a strong commitment to equity and cultural diversity; thus, we encourage individuals with diverse cultural perspectives and experiences to apply.

Interested applicants will need to submit all of the following:

  • A brief online questionnaire
  • A resume, curriculum vitae, or bio
  • A signed letter of support from your organization

Applicants can complete this online questionnaire as well as attach their resume, CV, or bio and letter of support. Please submit all application materials no later than Monday, October 1, 2018. If you have any questions or issues completing the online application, please contact Surbhi Singh at 503-947-5905.


The Oregon Department of Education (ODE) will consider appeals regarding accountability data displayed on the 2017-18 school and district report cards. Appeals are due to ODE no later than Thursday, August 16, 2018 at 5 PM. More information about submitting appeals is available on the Report Card Policy webpage.

Reminder: ODE will post the 2017-18 Preliminary Report Card Rating Details and new At-A-Glance reports in the Achievement Data Insight (ADI) application for district preview starting on July 26, 2018.


Upcoming Dates

August 7 - October 18 - 2018-19 Kindergarten Assessment Testing Window (Early Literacy, Early Math, Approaches to Learning)
August 9 - Last day to make arrangements for DTC Kindergarten Assessment make-up training
August 9 - September 21 - Report Validation Window for Expulsions & Suspensions, Unsafe Schools in ADI
August 9 - September 28 - Collection Window for Report Card Narrative 2017-18
August 9 - October 29 - Collection Window for Kindergarten Assessment 2018-19 (Early Literacy, Early Math, Approaches to Learning)
August 10 - Last day to register for August 14 DTC Kindergarten Assessment training webinar
August 10 - Report Validation Window CLOSES for Freshman On-Track 2017-18

August 13 - September 20 - Bulk registration window for PSAT/NMSQT®
August 14 @ 9 AM - Webinar: ODE-provided Kindergarten Assessment Training (required for District Test Coordinators in districts supporting Kindergarten programs)
August 15 - Deadline for schools to order tests using the pre-administration option for PSAT/NMSQT®
August 16 @ 5 PM - School and District Report Card Appeals due to ODE
August 16 - 24 - Report Validation Window for Secure Test Results for 2017-18 in ADI

August 21 - Deadline for recept of completed SSD accommodations requests for PSAT/NMSQT®
August 21 - 25 - Delivery Window 2 for 2018-19 Kindergarten Assessment Booklets
August 23 @ 2 PM - Webinar: Training for Kindergarten Assessment Collections 2018-19
August 23 - September 17 - Data Collection Review Window for Discipline Incidents 2017-18
August 24 @ 5 PM - Report Validation Window CLOSES for Student Enrollment, Not Chronically Absent, ELA Student Performance, Math Student Performance, Science Student Performance
August 24 - REMINDER: Last day for changes in Student Centered Staging & Third Period Cumulative ADM to be included in final refresh of Assessment data validations in ADI
August 24 - 27 - TEMPORARY CLOSURE of 2017-2018 Subjects in Student Centered Staging, AWE and Secure Assessment Reports for accountability report processing

August 28 by 9 AM - 2017-2018 Subjects Available in Student Centered Staging, AWE and Secure Assessment Reports (all subjects read-only)
August 30 - September 7 - Data Collection Review Window for Freshman On-Track 2017-18
August 31 - Last date to reduce test orders for PSAT/NMSQT®

September 3 - ODE is closed for the Labor Day holiday.
September 6 - 2017-18 Kindergarten Assessment Results Look-Back Report available on ODE public website
September 7 - Data Collection Review Window CLOSES for Freshman On-Track 2017-18
September 7 - Report Validation Window CLOSES for Teacher Qualification

September 13 - REMINDER: 2017-18 Test Results availabe on ODE public website
September 14 - REMINDER: Last day to submit requests for new Institution IDs for the 2018-19 school year
September 14 - Report Validation Window CLOSES for Class Size 2017-18
September 14 - Collection Window CLOSES for IUID (Instructional Unit Identifier) 2017-18
September 14 - 16 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

September 17 - Data Collection Review Window CLOSES for Discipline Incidents 2017-18
September 20 - Last day of bulk registration window for PSAT/NMSQT®
September 21 - Report Validation Window CLOSES for Expulsions & Suspensions, Unsafe Schools in ADI

September 27 - October 29 - Collection Window for First Period Cumulative ADM 2018-19
September 27 - November 1 - Collection Window for ESEA Title III: Recent Arrivers 2018-19
September 28 - Collection Window CLOSES for Report Card Narrative 2017-18

October 1 - November 2 - 2018-19 Test Administration and Security Training modules posted to ODE public website
October 2 - TIDE available through the OAKS Portal
October 2 - REMINDER: Last day of ELPA Braille Order Window
October 3 - Report Validation Window Closes for Preliminary School & District At-A-Glance and Report Card Accountability Details
October 4 - Final 2017-18 School & District At-A-Glance and Report Card Accountability Details available for preview on district secure website

October 8 - Webinar: Release of School & District Report Cards
October 10 -or- October 13 -or- October 24 - PSAT/NMSQT® testing
October 10 @ 2 PM - Webinar: Training for Cumulative ADM Exit Adjustment 2017-18 (Part 1 of 2 for Reporting Dropouts & Cohort Graduation; see Part 2 on October 25)
October 11 - Public Release of Final 2017-18 School & District At-A-Glance and Report Card Accountability Details
October 11 @ 2 PM - Webinar: Training for IUID (Instructional Unit Identifier) Collection 2018-19
October 11 - November 19 - Fall Collection Window for ESEA Title III: English Learners 2018-19
October 11 - November 30 - Collection Window for Cumulative ADM Exit Adjustment 2017-18
October 12 - Deadline to sign up for required 2018-19 District Test Coordinator (DTC) Training Webinar
October 12 - 14 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

October 16 - Class Size report for 2017-18 posted on ODE public website
October 18 - Regular Attenders report for 2017-18 posted on ODE public website
October 18 - 2018-19 Kindergarten Assessment Testing Window CLOSES
October 18 - Sept 13, 2019 - Collection Window for - IUID (Instructional Unit Identifier) 2018-19
October 19 - Deadline for NAEP coordinators of selected schools to complete the “Provide School Information” section of the MyNAEP website

October 25 @ 2 PM - Webinar: Training for Reporting Dropouts & Cohort Graduation (Part 2 of 2; see Part 1 on October 10)
October 25 - December 7 - Report Validation Window for NCES Dropout Report and HS Completer Report, and Graduation Cohort 4-year and 5-year Reports for 2017-18
October 26 - 29 - Practice and Training Tests offline for updates

October 29 @ 11:59 PM - Collection Window Closes for First Period Cumulative ADM 2018-19 (7/1 - 10/1)
October 29 @ 11:59 PM - Collection Windows Close for 2018-19 Kindergarten Assessment (Early Literacy, Early Math, Approaches to Learning)
October 30 - 2018-19 Online Practice Tests Available (English Language Arts, Math, ELPA, Science, and Social Sciences)


Resources

  • Assessment and Accountability Checklist 2018-2019 (updated 8/14/2018)
    This document provides:
    1. Assessment testing windows for the 2018-19 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2018-19 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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