Key Dates for Accountability and Reporting

News & Upcoming Dates

News

2020-21 New School Status Requests due May 1, 2021

Oregon Department of Education annually provides schools an opportunity to request that the Accountability Detail Sheets (report cards) take into account boundary changes due to modifications to attendance areas, restructuring of schools (e.g., consolidation, separation, etc.), or changes to grade configurations. Schools should use the Boundary Change Calculator for 2020-21 Accountability Reports to request New School status if they experience a significant change in student enrollment between school years.

If you feel that it would be appropriate to request New School status, please visit the Accountability Details webpage under the “Tools” menu to access 2020-21 Boundary Change Calculator and other pertinent information.

Note, if the Accountability Waiver submitted to the U.S. Department of Education is successful there will be no accountability determinations made for 2020-21. However, approved New School Status requests will impact future years’ accountability reporting.

Please submit required materials for New School Status by May 1, 2021. ODE will respond with a decision concerning the request by mid-June.

For questions please contact Elyse Bean.

Staff FTE, Staff Ethnicity, and Staff Retention and Experience Validations Close April 26, 2021

The validation window for the Staff FTE, Staff Ethnicity, and Staff Retention and Experience validations will close at the end of the day on Monday, April 26, 2021. To view these validations, log into the Achievement Data Insight (ADI) application. Data changed in the Staff Position collection up to the end of the day on Monday, April 26 will be refreshed in the validations on Thursday, April 29 after 1 PM. For more information, please see the Staff ADI Validation Guidance for the Staff FTE and Staff Ethnicity validations or the Staff Retention and Experience Guidance on the Staff Position Resources page. If you have any questions, please contact your Regional ESD Partner or Ryan Clark at 503-947-5632.

Informal Accountability Webinar, April 27

ODE hosts a webinar on the last Tuesday of every month to discuss accountability topics. The next webinar is April 27 at 2 PM. If you have a topic or question that you would like addressed during the webinar, please submit it through the Informal Accountability Webinar Open Call Agenda form or via email.

When you register to participate, you will automatically be registered for all webinar dates in the series. You are encouraged but not required to attend every webinar. For questions, please contact Elyse Bean.

Ninth Grade On-Track Web Training: Thursday, April 28, 2021 at 2 PM

A web training will be held for the Ninth Grade On-Track Collection on Thursday, April 28 at 2 PM. Please log into the training by going to ODE’s Video Training site and finding the Ninth Grade On-Track section. A link to the PowerPoint presentation will also be available at this site before the training. If you are unable to attend the training, a recording of the training will be posted online about one week following the presentation. The Ninth Grade On-Track collection will be open for reporting from May 6, 2021 to July 9, 2021. For more information, please see the Ninth Grade On-Track Schedule of Due Dates page or contact your Regional ESD Partner or Ryan Clark at 503-947-5632.

Class Roster Web Training: Thursday, April 29, 2021 at 2 PM

A web training will be held for the Class Roster Collection on Thursday, April 29 at 2 PM. Please log into the training by going to ODE’s Video Training site and finding the Class Roster section. A link to the PowerPoint presentation will also be available at this site before the training. If you are unable to attend the training, a recording of the training will be posted online about one week following the presentation. The purpose of the Class Roster Collection is to link teachers and students with instructional courses, and it is the source for the Class Size Report. It will be open for reporting from May 6 to July 9, 2021. For more information, please see the Class Roster Resources page or contact your Regional ESD Partner or Ryan Clark at 503-947-5632.

Upcoming Dates

April 2021

April 22
Posted Webinar: Training for Third Period Cumulative ADM Collection 2020-21
April 23 @ 11:59 PM
Collection Window CLOSES for Staff Assignment 2020-21
April 26
Report Validation Window CLOSES for Staff FTE, Staff Ethnicity, Staff Retention & Teacher Experience
April 28
Webinar: Training for Ninth Grade On-Track Collection 2020-21
April 29
Webinar: Training for Class Roster Collection 2020-21
April 29 - May 24
Collection Window for Third Period Cumulative ADM 2020-21
April 30 @ 11:59 PM
REMINDER: Last day for ELPA Summative Testing

May 2021

May 1 @ Noon
REMINDER: Last day for submitting requests for new school status on accountability reports due to boundary or grade changes
May 6 @ 2 PM
Posted Webinar: Training for Annual Cumulative ADM Collection 2020-21
May 6 - 14
Data Collection Audit Review Window for Staff Assignment 2020-21
May 6 - July 9
Collection Window for Class Roster 2020-21
May 6 - July 9
Collection Window for Ninth Grade On-Track 2020-21
May 7
ELPA Summative Preliminary Student Scores available in OSAS Online Reporting System
May 7
ELPA Summative Tests completed in March 2021 posted to Student Centered Staging on the ODE district secure website
May 10
REMINDER: Report Validation Window CLOSES for Institutions for Accountability Reports 2020-21
May 13 - July 2
Collection Window for Annual Cumulative ADM 2020-21
May 14
Data Collection Audit Review Window CLOSES for Staff Assignment 2020-21
May 14 - 16
OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
May 20 - July 2
Collection Window for Discipline Incidents 2020-21
May 24 @ 11:59 PM
Collection Window CLOSES for Third Period Cumulative ADM 2020-21
May 27
Training for Student Validations (Spring Membership, Student Enrollment, Regular Attenders, and Student Mobility Validations)
May 27 - June 4
Data Collection Audit Review Window for Third Period Cumulative ADM 2020-21
May 28 @ 11:59 PM
REMINDER: Spring Collection Window CLOSES for ESEA Title III: English Learners 2020-21
May 31
ODE is closed for the Memorial Day holiday.

Resources

Assessment and Accountability Checklist 2020-2021 (updated 2/22/2021)
This document provides:
1. Assessment testing windows for the 2020-21 school year;
2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
3. Data collection windows, related to school and district accountability reports for the 2020-21 school year;
4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
Collection and Validation Dates for the current school year (posted 9/10/2020)
Schedule of Due Dates on the District website.
Assessment & Accountability Update
The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

For more information, please contact Jon Wiens at 503-947-5764.