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A program Type 13 record is used as a temporary placeholder in First, Second, and Third Period Cumulative ADM for students who are enrolled in college programs for which the district does not have the quarter credit equivalent hours attempted as of the reporting date, or for other circumstances where the required instructional hours are unknown. Once these data have been obtained, the district is responsible for requesting that the collection be reopened and updating the record to accurately reflect the additional program information. As a note, a district does not need to know if a student passed a college course to report the information in Cumulative ADM, only how many credits the student attempted. Additional information about using Program Type 13 records can be found on page 68 of the ADM Manual.

To request that your First Period Cumulative ADM 18-19 collection be reopened for correction, or if you have questions, please contact your Regional ESD Partner or Amanda Leopard at 503-947-5674.


The audit window for Second Period Cumulative ADM opens Thursday, January 17 at 1 PM and will remain open until Friday, January 25. During the audit review window, the collection will be open to all to review audits and to make any needed corrections. You can find information about the Second Period Cumulative ADM collection on the ADM Resources Page and in the web training from December 6. If you have any questions, please contact your Regional ESD Partner or Amanda Leopard at 503-947-5674.


The 2018-19 Kindergarten Assessment Validation window closes Friday, January 18. The preliminary Oregon Kindergarten Assessment results are available to review in the Achievement Data Insight (ADI) application. Friday is the last day to make any needed corrections to test administration codes. For more information, please see the article posted in the January 10 A&A Update.

If corrections to student demographic information or test administration codes are needed, please contact your Regional ESD Partner or Elyse Bean at 503-947-5831.


The Fall Membership Validation will close on Friday, January 25, 2019. If you have not done so already, or if you have made changes to your First Period Cumulative ADM collection, log into Achievement Data Insight (ADI) to view your validation. Remember that no changes will be allowed to the First Period Cumulative ADM collection after 11:59 PM on Friday, January 25, 2019. You may preview your final Fall Membership information through ADI after 1 PM on Thursday, January 31. The final Fall Membership report will be posted to Student Enrollment Reports. Information about how this report is calculated can be found in the Fall Membership Manual on the Student Enrollment Reports page.

If you have questions, please contact your Regional ESD Partner or Robin Stalcup at 503-947-0849.


The Oregon Department of Education will publicly release 2017-18 graduation rate data on Thursday, January 24. The release will include information about the 4- and 5-year cohort graduation rate along with the state’s dropout rate. This data will be available on an embargoed basis to districts and members of the media per their request. To obtain a copy of the embargoed data files prior to the public release, please email Jenni Knaus and the files will be sent to you on Tuesday, January 22. These files will remain embargoed until 8 AM on Thursday, January 24 and must not be publicly shared, published, or distributed until after that time. It is okay to share this information with key school/district leadership as long as it remains internal. It is also okay to discuss this information with members of the media who have received advanced, embargoed copies of the data from ODE. However, please do not present this information publicly (including at School Board meetings) until the embargo lifts on Thursday, January 24 at 8 AM. To help districts prepare for the data release, ODE will conduct a webinar on Wednesday, January 23 at 11 AM for district staff to share information and address questions. Please email Jenni Knaus if you plan to attend the webinar. If you have any questions, please contact Peter Rudy.


The Staff Position Collection opened on Thursday, December 13, 2018, and will remain open until Monday, January 28, 2019. The Staff Position Collection collects data for all school/district staff employed as of December 1, 2018 and for at least 20 consecutive working days. Materials for this collection are available online at the Staff Position Resources page and the Staff Position Schedule of Due Dates page.

A web training was held on December 5, 2018, and a recording of that training is posted on ODE’s 2018-2019 Video Training website. For additional information regarding this collection, please contact your Regional ESD Partner or Ryan Clark at 503-947-5632.


Upcoming Dates

January 16 @ 2 PM - Webinar: Student Centered Staging, Accountability Warehouse Extract, and Secure Assessment Reports
January 17 - 25 - Data Collection Audit Review Window for Second Period Cumulative ADM 2018-19
January 18 - Report Validation Window CLOSES for Kindergarten Assessment 2018-19

January 21 - ODE is closed for the Martin Luther King, Jr. Day holiday.
January 24 - Public release of 2017-18 Dropout and Cohort Graduation Rate reports
January 25 - Report Validation Window CLOSES for Fall Membership 2018-19
January 25 - Data Collection Audit Review Window CLOSES for Second Period Cumulative ADM 2018-19

January 28 @ 11:59 PM - Collection Window CLOSES for Staff Position 2018-19
January 28 - March 8 - Testing Window for NAEP in selected schools

February 1 - ODE will forward the template to districts that have registered for Logramos with format for submission of background information on participating students.
February 1 - 8 - Districts submit to ODE demographic information for students participating in Logramos

February 6 - June 7 - Testing Window for Science
February 7 - REMINDER: Student Enrollment Report for 2018-19 posted on the ODE website
February 7 - Oregon Extended Assessment PAPER test materials available for download on the BRT website (for Extended English Language Arts, Mathematics, and Science)
February 7 - 15 - Data Collection Audit Review Window for Staff Position 2018-19
February 8 - 10 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

February 12 - REMINDER: Kindergarten Assessment Report for 2018-19 posted on the ODE website
February 14 - April 25 - Oregon Extended Assessments Testing Window for English Language Arts, Mathematics, and Science
February 14 - May 10 - Oregon Extended Assessments Data Entry Window
February 15 - Oregon Extended Assessments 1% Cap Justification Submission Form Due to ODE
February 15 - Data Collection Audit Review Window CLOSES for Staff Position 2018-19

February 18 - ODE is closed for the Presidents Day holiday.

March 8 - Testing Window CLOSES for NAEP in selected schools
March 8 - 11 - Online Reporting System (ORS) offline for deployment of ELPA scores

March 12 - ELPA Preliminary Student Scores available in Online Reporting System pending comprehensive quality control
March 12 - ELPA Tests completed January 8-31 posted to Student Centered Staging pending comprehensive quality control
March 14 - Webinar: Training for Staff Assignment Collection 2018-19
March 15 - 17 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

March 21 - April 19 - Collection Window for Staff Assignment 2018-19

March 29 - April 1 - Online Reporting System offline for deployment of English Language Arts (ELA) and Mathematics Score Reports



Resources

  • Assessment and Accountability Checklist 2018-2019 (updated 1/14/2019)
    This document provides:
    1. Assessment testing windows for the 2018-19 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2018-19 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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