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Key Dates for Accountability and Reporting

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The Assessment validations (English Language Arts, Mathematics, and Science) previously scheduled to open on June 14 have been delayed to open on the afternoon of June 21. The validations are accessible through the Achievement Data Insight (ADI) application. Contact your district security administrator if you do not have access to the application, or if you do not see these validations once you access the application.

If you have questions, please contact your Regional ESD Partner.


Preliminary school and district Report Cards Rating Detail Reports will be posted in the Achievement Data Insight (ADI) application on the district secure website Thursday, July 26 for the first preview. The purpose of preliminary reports is to provide an early estimate of student assessment results and data submissions related to Report Cards. The public release of School and District Report Cards will be October 11, 2018.

Preliminary Report Card Rating Detail Reports will be refreshed and re-posted weekly on Thursdays through August 30 and will incorporate all data changes to Student Centered Staging, English Learners (EL) and Third Period Cumulative ADM collections as of 11:59 PM on the previous Friday.

Data Reminders:
  1. Student Centered Staging - Assessment
    Student Centered Staging is open for editing 2017-2018 test records as of 9 AM on Tuesday, June 12 and will remain open through Friday, August 24 at 5 PM. Make sure there are no test records in error and all test administration codes are applied, especially for English Language Arts, Math, and ELPA21 tests. (All Smarter Balanced records will be loaded by July 6.)
  2. Third Period Cumulative ADM Collection (closed May 25; reopen by request only through August 24)
    Since the Attending District submits for the collection, make sure Resident District and Resident School fields are accurate. Resident District/School are used to identify the students included for accountability. Also, make sure the Race/Ethnicity flags are filled correctly, along with the Special Education flag, District Special Education flag, Economically Disadvantaged flag, and TAG flags. This collection will also be used to report school size, students attending from and in another district, count of English Learners, and percent of Special Education students on the Report Card. NO edits to this data will be allowed after August 24.
  3. ESEA Title III: English Learners Collection (closed May 25; open for edits through June 18, 2018)
    Inclusion in the English Learners student group is based on data submitted in this collection. NO edits to this data will be allowed after June 18.

For more upcoming reporting deadlines, please see the Assessment & Accountability Checklist. If you have questions, please contact your Regional ESD Partner.


The collection window for Annual Cumulative ADM opens May 17 at 1 PM and closes on July 9, 2018. Annual Cumulative ADM is the submission of Cumulative ADM records for the period of July 1, 2017 - June 30, 2018. More information about Annual Cumulative ADM and the web training from May 10 is on the training website. If you have any questions, please contact your Regional ESD Partner or Amanda Hiaasen.


The Class Roster Collection will open on Thursday, May 10 after 1 PM and remain open through the end of the day on Monday, July 2.

The purpose of the Class Roster Collection is to link teachers and students with instructional courses, and it is the source for the Class Size Report. A web training was held on Thursday, May 3 at 2 PM, and a recording of this training will be posted shortly on ODE’s Video Training site. For more information, please see the Class Roster Resources page or contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


The Freshman On-Track Collection will open on Thursday, May 10 after 1 PM and remain open through the end of the day on Monday, July 2. Students are considered to be on-track for the purposes of this collection if they have, by the end of their first year of high school, accrued at least 6 credits towards graduation, or 25% of their district’s total credit requirements for a regular (Oregon) high school diploma, whichever is higher. Districts should submit the majority of their on-track students during the spring collection window. There will be a review window in August, which is meant to allow districts to submit students who obtained the needed credits during summer school. There will also be a validation, opening in July, in the Achievement Data Insight (ADI) for these data.

A web training will be held for the Freshman On-Track Collection on Tuesday, May 8 at 10:30 AM. Please log in by going to ODE’s Video Training site and selecting the GoToMeeting link for Freshman On-Track 17-18. A link to the PowerPoint presentation will also be located at this site. If you are unable to attend the training, a recording of the training will be posted online about one week following the presentation.

For more information, please see the Freshman On-Track Schedule of Due Dates page or contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


As a reminder, the course codes changed significantly this school year, combining secondary and prior-to-secondary codes. For example, all AVID classes (both middle school and high school) should be using the NCES course code 22007. Be sure to use the most recent course codes found on the Class Roster Resources webpage when submitting your IUID, Staff Assignment, and Class Roster collections.

If you have any questions, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


The Oregon Department of Education (ODE) will consider appeals regarding accountability data displayed on the 2017-18 school and district report cards. Appeals are due to ODE no later than Thursday, August 16, 2018 at 5 PM. More information about submitting appeals is available on the Report Card Policy webpage.

Reminder: ODE will post the 2017-18 Preliminary Report Card Rating Details and new At-A-Glance reports in the Achievement Data Insight (ADI) application for district preview starting on July 26, 2018.


Upcoming Dates

June 18 - Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2017-18
June 21 - August 24 - Report Validation Window for: Assessment Participation, Performance, Growth (English Language Arts, Mathematics, Science)
June 22 - OAKS Online Partial Science and Social Sciences Results Available in Student Centered Staging, Secure Assessment Reports, AWE

June 28 - REMINDER: Last day to place 2018-19 Kindergarten Assessment test orders in OAKS Online TIDE

July 2 @ 11:59 PM - Collection Window CLOSES for Class Roster 2017-18
July 2 @ 11:59 PM - Collection Window CLOSES for Discipline Incidents 2017-18
July 2 @ 11:59 PM - Collection Window CLOSES for Freshman On Track 2017-18
July 4 - ODE is closed for the Independence Day holiday.
July 5 @ 2 PM - Webinar: Training for Class Size Validation 2017-18
July 6 - Smarter Balanced Partial ELA and Math Results Available in Student Centered Staging, Secure Assessment Reports, AWE

July 9 @ 11:59 PM - Collection Window CLOSES for Annual Cumulative ADM 2017-18
July 12 - 20 - Data Collection Audit Review Window for Class Roster 2017-18
July 12 - August 10 - Report Validation Window for Freshman On-Track 2017-18
July 12 - September 14 - Report Validation Window for Class Size 2017-18

July 19 - 27 - Data Collection Audit Review Window for Annual Cumulative ADM 2017-18
July 19 - August 6 - Report Validation Window for Emergency Certification 2017-18
July 20 - Data Collection Audit Review Window CLOSES for Class Roster 2017-18

July 26 @ 2 PM - Webinar: Training for Report Card At-A-Glance 2017-18
July 26 - October 3 - Report Validation Window for Preliminary School and District At-A-Glance and Report Card Rating Detail PDFs
July 27 - Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2017-18
July 31 - August 3 - Delivery Window 1 for 2018-19 Kindergarten Assessment Booklets

August 2 - September 7 - Report Validation Window for Teacher Qualification
August 2 - October 2 - ELPA21 Braille Order Window

August 6 - REMINDER: Report Validation Window CLOSES for Emergency Certification
August 7 - October 18 - 2018-19 Kindergarten Assessment Testing Window (Early Literacy, Early Math, Approaches to Learning)
August 8 @ 5 PM - School and District Report Card Appeals due to ODE
August 9 - Last day to make arrangements for DTC Kindergarten Assessment make-up training
August 9 - September 21 - Report Validation Window for Expulsions & Suspensions, Unsafe Schools in ADI
August 9 - September 28 - Collection Window for Report Card Narrative 2017-18
August 9 - October 29 - Collection Window for Kindergarten Assessment 2018-19 (Early Literacy, Early Math, Approaches to Learning)
August 10 - Last day to register for August 14 DTC Kindergarten Assessment training webinar
August 10 - Report Validation Window CLOSES for Freshman On-Track 2017-18

August 13 - September 20 - Bulk registration window for PSAT/NMSQT®
August 14 @ 9 AM - Webinar: ODE-provided Kindergarten Assessment Training (required for District Test Coordinators in districts supporting Kindergarten programs)
August 15 - Deadline for schools to order tests using the pre-administration option for PSAT/NMSQT®
August 16 - 24 - Report Validation Window for Secure Test Results for 2017-18 in ADI
August 17 - 19 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

August 21 - Deadline for recept of completed SSD accommodations requests for PSAT/NMSQT®
August 21 - 25 - Delivery Window 2 for 2018-19 Kindergarten Assessment Booklets
August 22 @ 2 PM - Webinar: Training for Kindergarten Assessment Collections 2018-19
August 23 - September 17 - Data Collection Review Window for Discipline Incidents 2017-18
August 24 @ 5 PM - Report Validation Window CLOSES for Student Enrollment, Not Chronically Absent, ELA Student Performance, Math Student Performance, Science Student Performance
August 24 - REMINDER: Last day for changes in Student Centered Staging & Third Period Cumulative ADM to be included in final refresh of Assessment data validations in ADI
August 24 - 27 - TEMPORARY CLOSURE of 2017-2018 Subjects in Student Centered Staging, AWE and Secure Assessment Reports for accountability report processing

August 28 by 9 AM - 2017-2018 Subjects Available in Student Centered Staging, AWE and Secure Assessment Reports (all subjects read-only)
August 30 - September 7 - Data Collection Review Window for Freshman On-Track 2017-18
August 31 - Last date to reduce test orders for PSAT/NMSQT®



Resources

  • Assessment and Accountability Checklist 2017-2018 (updated 5/23/2018)
    This document provides:
    1. Assessment testing windows for the 2017-18 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2017-18 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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