Key Dates for Accountability and Reporting

News & Upcoming Dates

News

Class Roster Collection, Class Roster Audits, Class Size Validation, and Class Size Training Updates

The Class Roster Collection is closing at the end of the day on Monday, July 1. After the collection period closes, the records that have been submitted will be processed for Audits.
The Audit review window for Class Roster will open on Thursday, July 11 after 1 PM and will remain open through the end of the day on Friday, July 19.
The Class Size Validation Window also opens on Thursday, July 11 and will close at the end of the day on Friday, September 13.
A web training on the Class Size validation will be held on Thursday, July 11 at 2 PM. To access the training, go to ODE’s Video Training site on the date and time of the training, then click the link to join the meeting under the Class Size Validation Training Section.

The purpose of the Class Roster Collection is to link teachers and students with instructional courses, and it is the source for the Class Size Report. A web training on the Class Roster Collection was held on Thursday, May 2, and a recording of this training has been posted on ODE’s Video Training site. For more information, please see the Class Roster Resources page or contact your Regional ESD Partner or the Class Roster data owner, Ryan Clark at 503-947-5632.

Ninth Grade On-Track Collection and Validation Dates

The Ninth Grade On-Track collection is currently open and will close on Monday, July 1. If you haven’t already done so, please log into this collection through Consolidated Collections and submit your students with an 1819 High School Entry Year who are on track to graduate. Do not submit your students who are not on track. More information on this collection can be found at the Ninth Grade On-Track Resources page.

The Ninth Grade On-Track Validation will open in the Achievement Data Insight on Thursday, July 11 at 1 PM and remain open until August 9. Please log into this validation to verify your students who are and are not on track to graduate. Training for this validation was part of the Achievement Data Insight training conducted on June 5, and a recording is posted on ODE’s Video Training site.

The Collection will open again on August 29 and remain open through September 6 to submit students who became on track during the summer. However, if you have any changes to make to your collection before this time, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767 to have your collection reopened.

Annual Cumulative Average Daily Membership (ADM) Collection Closes July 8

The collection window for Annual Cumulative ADM closes Monday, July 8. You can find information about the Annual Cumulative ADM collection on the ADM Resources Page and in the web training from May 9.

Annual Cumulative ADM will reopen on Thursday, July 18 at 1 PM for the audit review window. During the audit review window, the collection will be open to all to review audits and to make any needed corrections. Please ensure someone in your district is available to review audits during the audit window. If you have any questions, please contact your Regional ESD Partner or Amanda Leopard at 503-947-5674.

English Language Arts and Mathematics Partials

English Language Arts (ELA) and Mathematics partial test records (any test where the student completed at least one item, but never finished the test) will be available by Friday, July 5 in the Student Centered Staging, Accountability Warehouse Extract (AWE) and Secure Assessment Reports (SAR) applications. If you do not have access to these applications, please contact your district security administrator.

Partials with no scores

Test records where the student completed at least five computer-adaptive (CAT) items OR one performance task (PT) item, but not both, are valid tests with no scores, and performance level 1 for the total test and all claims.

Partials with scores

Test records where the student completed at least five CAT items AND one PT item have scores and performance levels for the total test, and if all CAT items were answered, scores and performance levels for the claims.

Be sure to resolve errors in Student Centered Staging before downloading or reviewing reports online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing these records.

Staff Turnover Validation Open June 6 - August 23

The Staff Turnover Validation will remain open through August 23. This is a new validation this year and displays two metrics used on the School At-a-Glance Profiles: Teacher Turnover and New Principal in the Last Three Years. Please log into this validation through the Achievement Data Insight (ADI) application to review your data.

More information about the validation can be found online at the Staff Turnover Schedule of Due Dates Webpage. This validation was also a part of the Achievement Data Insight web training held on June 5, and a recording will be posted shortly on the 2018-19 Video Training Website. If you have any questions about this validation, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.

Upcoming Dates

June - July 2019

June 24 - Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2018-19

July 1 @ 11:59 PM - Collection Window CLOSES for Class Roster 2018-19
July 1 @ 11:59 PM - Collection Window CLOSES for Discipline Incidents 2018-19
July 1 @ 11:59 PM - Collection Window CLOSES for Ninth Grade On Track 2018-19
July 4 - ODE is closed for the Independence Day holiday.
July 5 - Partial ELA and Math Results Available in Student Centered Staging, Secure Assessment Reports, AWE

July 8 @ 11:59 PM - Collection Window CLOSES for Annual Cumulative ADM 2018-19
July 11 @ 2 PM - Webinar: Training for Class Size Validation and Class Roster Audits 2018-19
July 11 - 19 - Data Collection Audit Review Window for Class Roster 2018-19
July 11 - August 9 - Report Validation Window for Ninth Grade On-Track 2018-19
July 11 - September 13 - Report Validation Window for Class Size 2018-19

July 18 - 26 - Data Collection Audit Review Window for Annual Cumulative ADM 2018-19
July 18 - September 20 - Collection Window for At-A-Glance Narrative 2018-19
July 18 - October 2 - Report Validation Window for Preliminary School and District Accountability Detail PDFs
July 19 - Data Collection Audit Review Window CLOSES for Class Roster 2018-19

July 24 - 31 - TIDE offline for updates
July 25 @ 2 PM - Webinar: Training for School and District At-A-Glance Profiles 2018-19
July 25 - October 2 - Report Validation Window for Preliminary School and District At-A-Glance PDFs
July 26 - Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2018-19

July 30 - August 2 - Delivery Window 1 for 2019-20 Kindergarten Assessment Booklets

August 2019

August 1 - TIDE available through the OSAS Portal
August 1 - 23 - Report Validation Window for Student Mobility
August 1 - September 6 - Report Validation Window for Teacher Qualification

August 6 - October 17 - 2019-20 Kindergarten Assessment Testing Window (Early Literacy, Early Math, Approaches to Learning)
August 6 - July 17, 2020 - ELPA Screener Testing Window
August 8 - Last day to make arrangements for DTC Kindergarten Assessment make-up training
August 8 - September 20 - Report Validation Window for Expulsions & Suspensions, Unsafe Schools in ADI
August 8 - October 28 - Collection Window for Kindergarten Assessment 2019-20 (Early Literacy, Early Math, Approaches to Learning)
August 9 - Last day to register for DTC Kindergarten Assessment training webinar
August 9 - Report Validation Window CLOSES for Ninth Grade On-Track 2018-19

August 12 - September 12 - Bulk registration window for PSAT/NMSQT®
August 13 @ 9 AM - Webinar: ODE-provided Kindergarten Assessment Training (required for District Test Coordinators in districts supporting Kindergarten programs)
August 14 - Deadline for schools to order tests using the pre-administration option for PSAT/NMSQT®
August 15 @ 5 PM - School and District Accountability Appeals due to ODE
August 15 - 23 - Report Validation Window for Secure Test Results for 2018-19 in ADI

August 20 - Deadline for recept of completed SSD accommodations requests for PSAT/NMSQT®
August 20 - 24 - Delivery Window 2 for 2019-20 Kindergarten Assessment Booklets
August 22 - September 16 - Data Collection Review Window for Discipline Incidents 2018-19
August 23 - Report Validation Window CLOSES for Student Enrollment, Not Chronically Absent, Student Mobility, Staff Turnover, ELA Student Performance, Mathematics Student Performance, On Track to ELP
August 23 - REMINDER: Last day for changes in Student Centered Staging & Third Period Cumulative ADM to be included in final refresh of Assessment data validations in ADI
August 23 @ 5 PM - August 26 - TEMPORARY CLOSURE of 2018-19 Subjects in Student Centered Staging, AWE and Secure Assessment Reports for accountability report processing

August 27 by 9 AM - 2018-19 Subjects Available in Student Centered Staging, AWE and Secure Assessment Reports (all subjects read-only)
August 29 - September 6 - Data Collection Review Window for Ninth Grade On-Track 2018-19

September 2019

September 2 - ODE is closed for the Labor Day holiday.
September 5 - 2018-19 Kindergarten Assessment Results Look-Back Report available on ODE public website
September 5 @ 2 PM - Webinar: Training for Kindergarten Assessment Collections 2019-20
September 6 - Data Collection Review Window CLOSES for Ninth Grade On-Track 2018-19

September TBA - REMINDER: 2018-19 Test Results available on ODE public website
September 12 - Deadline for Bulk Registration for PSAT/NMSQT®
September 13 - Report Validation Window CLOSES for Class Size 2018-19
September 13 - Collection Window CLOSES for IUID (Instructional Unit Identifier) 2018-19
September 13 - Deadline for NAEP coordinators of selected schools to register for the MyNAEP website and, if needed, to submit test date change requests
September 13 - 15 - OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
September 15 - REMINDER: Last day to submit requests for new Institution IDs for the 2019-20 school year

September 16 - Data Collection Review Window CLOSES for Discipline Incidents 2018-19
September 19 @ 2 PM - Webinar: Training for First Period Cumulative ADM Collection 2019-20
September 19 @ 6 PM - Deadline to order, increase, or decrease PSAT/NMSQT® test materials and to order non-standard test formats for SSD on the College Board School Ordering Services webpage
September 20 - Deadline for NAEP coordinators of selected middle schools to complete the “Provide School Information” and “Submit Student List” sections of the MyNAEP website
September 20 - Report Validation Window CLOSES for Expulsions & Suspensions, Unsafe Schools in ADI
September 20 - Collection Window CLOSES for At-A-Glance Narrative 2018-19

September 24 - Webinar: Training for Title III Recent Arrivers and English Learners data collections (during EL Coordinators webinar)
September 26 - October 28 - Collection Window for First Period Cumulative ADM 2019-20
September 26 - October 31 - Collection Window for ESEA Title III: Recent Arrivers 2019-20

Resources

Assessment and Accountability Checklist 2018-2019 (updated 6/4/2019)
This document provides:
1. Assessment testing windows for the 2018-19 school year;
2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
3. Data collection windows, related to school and district accountability reports for the 2018-19 school year;
4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
Collection and Validation Dates for the current year on the District website
Schedule of Due Dates on the District website
Assessment & Accountability Update
The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.