Key Dates for Accountability and Reporting

News & Upcoming Dates

News

At-A-Glance Profiles and At-A-Glance Narrative Collection Suspended for 2019-20

The Oregon Department of Education has suspended the At-A-Glance School and District Profiles for the 2019-20 school year. The Department will produce simplified reports using available validated data in the fall. Details will be forthcoming.

Because the At-A-Glance Profiles are suspended, the At-A-Glance Narrative Collection (formerly scheduled to open on July 16, 2020) and the At-A-Glance validation window (formerly scheduled to open on July 30, 2020) are also suspended.

If you have questions, please contact Jon Wiens.

Ninth Grade On-Track Collection: May 14 - July 13, 2020

The Ninth Grade On-Track Collection opens May 14, 2020 and will remain open until July 13, 2020. Resources for this collection are available online at the Ninth Grade On-Track resources page and the Ninth Grade On-Track Schedule of Due Dates page. A web training was posted on May 13, 2020 on the ODE Video Training Page under the Ninth Grade On-Track 19-20 section. For questions on the Ninth Grade On-Track collection, please contact Ryan Clark or your Regional ESD Partners.

DELAYED - Science 2018-2019 Validation Open in Achievement Data Insight May 21 – June 19, 2020

Due to technical difficulties, the Assessment validation window for Science 2018-2019 results is delayed. The validation window will open on May 21 and remain open through June 19, 2020. The validation is accessible through the Achievement Data Insight (ADI) application. Contact your district security administrator if you do not have access to the application, or if you do not see the Science Student Performance tile once you access the application.

The editing window for Science 2018-2019 records will also be extended through June 19. Please review your Science 2018-2019 results during this window. No changes to the Science 2018-2019 data will be allowed after June 19. For more information, see the training videos on the Video Training – 2018-2019 webpage. If you have questions, please contact your Regional ESD Partners.

2019-20 Oregon Extended Assessment Test Records Available June 19, 2020

Oregon Extended Assessment records (completed and submitted in the BRT application by April 24) will be available as of June 19 in Student Centered Staging, Accountability Warehouse Extract (AWE), and Secure Assessment Reports (SAR - ELA & Math only) on the ODE secure district website. (If you do not have access to these applications, please contact your district security administrator.)

Annual Cumulative Average Daily Membership (ADM) Collection Window Open May 14 - July 6

The collection window for Annual Cumulative ADM opens Thursday, May 14 at 1 PM. Annual Cumulative ADM is the submission of ADM records for the period of July 1, 2019 - June 30, 2020.

You can find information about the Annual Cumulative ADM collection on the ADM Resources Page and in the pre-recorded web training posted on May 13. Guidance for Submission of ADM is under May 5 on the Data Collection Committee (DCC) Webpage. If you have any questions, please contact your Regional ESD Partners or Amanda Leopard at 503-947-5674.

Informal Accountability Webinars

ODE hosts a webinar on the last Tuesday of every month to discuss accountability topics.

Starting with the May 26 meeting, the webinars changed platforms to use Go To Webinar. If you have not already done so, please register for the meetings again. When you register to participate, you will automatically be registered for all webinar dates in the series (for convenience). You are encouraged but not required to attend every webinar.

Please note that the webinar length will be flexible depending on content, with a minimum of 5-10 minutes up to a maximum of one hour. If you have a topic that you would like to add to the agenda, please submit it through our “Informal Accountability Webinar Open Call Agenda form.”

Here are the upcoming webinar dates (all times are 2-3 PM Pacific time):

Tue, June 30, 2020
Tue, July 28, 2020
Tue, August 25, 2020
Tue, September 29, 2020
Tue, October 27, 2020

If you have any questions or comments about this webinar series, please reach out to Jon Wiens at 503-947-5764 or Elyse Bean at 503-947-5831.

Upcoming Dates

May - June 2020

May 19
ELPA Preliminary Student Scores available in OSAS Online Reporting System
May 19
All remaining completed ELPA tests available in Student Centered Staging, AWE, Secure Assessment Reports
May 21 - June 19
Report Validation Window for Science Student Performance 2018-2019
May 21 - July 6
Collection Window for Discipline Incidents 2019-20
May 25
REMINDER: Report Validation Window CLOSES for Staff FTE, Staff Ethnicity 2019-20
May 25
ODE is closed for the Memorial Day holiday
May 29 @ 11:59 PM
REMINDER: Spring Collection Window CLOSES for ESEA Title III: English Learners 2019-20
TBD
Report Validation Window for Staff Retention
TBD
Webinar: Training for Staff Retention Validation 2019-20
June 11 - 19
Data Collection Audit Review Window for Staff Assignment 2019-20
June 11 - 22
Data Collection Review Window for: ESEA Title III: English Learners Collection 2019-20
June 12 - 14
OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
June 19
REMINDER: Report Validation Window Closes for Science Student Performance 2018-2019
June 19
Data Collection Audit Review Window CLOSES for Staff Assignment 2019-20
June 22
Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2019-20

Resources

Assessment and Accountability Checklist 2019-2020 (updated 1/28/2020)
This document provides:
1. Assessment testing windows for the 2019-20 school year;
2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
3. Data collection windows, related to school and district accountability reports for the 2019-20 school year;
4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
Collection and Validation Dates for the current year on the District website.
Schedule of Due Dates on the District website.
Assessment & Accountability Update
The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.