Key Dates for Accountability and Reporting

News & Upcoming Dates

News

First Period Cumulative Average Daily Membership (ADM) Web Training September 19

ODE will provide a web training on Thursday, September 19 at 2 PM for the 2019-20 First Period Cumulative ADM collection. This training will cover the submission of First Period ADM records for the period of July 1, 2019 - October 1, 2019. This training will also be designed to assist new Cumulative ADM Submitters learn the collection. If you are unable to attend this web training, it will be recorded, and the video should be available within a week of the training at the same web location listed above.

If you have any questions, please contact Amanda Leopard at 503-947-5674.

2018-19 Report Card Narrative Data Collection Closes September 20, 2019

The Report Card Narrative Data Collection will close on Friday, September 20, 2019. The Report Card Narrative Data Collection is located within the Achievement Data Insight (ADI) application. If you do not have access, please contact your District Security Administrator.

Narratives must be submitted, not just saved, before ODE will publish them. You will see a row of green checkmarks on the maintenance page when the narrative sections for your institution(s) are successfully submitted.

Training on how to submit the Report Card Narrative was conducted on June 20, and a recording is available. If you have questions regarding the Report Card Narrative Data Collection, please contact Elyse Bean at 503-947-5831 or your Regional ESD Partner.

First Period Cumulative Average Daily Membership (ADM) Collection Window Opens September 26

The collection window for First Period Cumulative ADM opens September 26 at 1 PM. First Period Cumulative ADM is the submission of ADM records for the period of July 1, 2019 to October 1, 2019. You can find information about the First Period Cumulative ADM collection on the ADM Resources Page and in the web training from September 19. If you have any questions, please contact your Regional ESD Partners or Amanda Leopard at 503-947-5674.

Informal Accountability Webinars

ODE hosts a webinar on the last Tuesday of every month to discuss accountability topics. There is an on-going open call to submit questions and topics of interest for the agenda. This could include sharing accountability-related research or practices being implemented in schools and districts.

If you have a topic that you would like to add to the agenda, please submit it through the “Informal Accountability Webinar Open Call Agenda form" or via email. The general format for the webinars is provided below:

Sound check and address technical issues (5 minutes before)
Welcome and meeting agenda (2 minutes)
ODE accountability related information (15 minutes)
- Follow-up items (or review of last month)
- Upcoming dates and deadlines
- Accountability Data Corner
Respond to questions or agenda items submitted (15 minutes)
Open call to submit topics for next meeting (2 minutes)
Adjourn

Please note that the webinar length will be flexible depending on content, with a minimum of 5-10 minutes up to a maximum of one hour. When you register to participate, you will automatically be registered for all webinar dates in the series (for convenience). You are encouraged but not required to attend every webinar. Here are the webinar dates (all times are 2-3 PM Pacific time):

Tue, Sep 24, 2019
Tue, Oct 29, 2019
Tue, Nov 26, 2019
Tue, Dec 31, 2019
Tue, Jan 28, 2020
Tue, Feb 25, 2020
Tue, Mar 31, 2020
Tue, Apr 28, 2020
Tue, May 26, 2020

If you have any questions or comments about this webinar series, please reach out to Surbhi Singh at 503-947-5905.

2019-20 Kindergarten Assessment Data Collection Window Open August 8 - October 28, 2019

The Kindergarten Assessment consolidated collections (Approaches to Learning, Early Literacy, and Early Math) are open Thursday, August 8 through Monday, October 28.

A training for the collections was held on September 5. This training covers the data submission process for the Kindergarten Assessment collections. For questions, please contact your Regional ESD Partner or Elyse Bean (503-947-5831).

2018-19 OSAS Science Assessment Score Report Update

Unofficial scores for the 2018-19 OSAS Science Assessment will be available in the OSAS Online Reporting System (ORS) by October 22, 2019, but will not be available in Student Centered Staging, the Accountability Warehouse Extract (AWE), or Secure Assessment Reports as official scores until after achievement level cut scores and descriptors are adopted by the State Board of Education.

In preparation for presentation to the State Board, substantial equity-focused community partner engagement meetings are being planned to gather feedback from historically marginalized groups on the expected impact of the achievement standards recommended by standard setting panelists. If the timeline proceeds aggressively, we plan to present standard setting information to the State Board in October. A first reading might be conducted in December, with a potential adoption in January. That said, we cannot rush the engagement process and will work to communicate with you as the process evolves. We will be able to discuss the file formats that you can expect in the coming months, but cannot commit to a specific data file structure at present due to ongoing discussion about how to structure sub-scores.

Please contact Noelle Gorbett, Science Assessment Specialist, 503-947-5928 with any questions or concerns.

Upcoming Dates

September 2019

September 16 - Data Collection Review Window CLOSES for Discipline Incidents 2018-19
September 19 - REMINDER: 2018-19 Test Results available on ODE public website
September 19 @ 2 PM - Webinar: Training for First Period Cumulative ADM Collection 2019-20
September 19 @ 6 PM - Deadline to order, increase, or decrease PSAT/NMSQT® test materials and to order non-standard test formats for SSD on the College Board School Ordering Services webpage
September 20 - Deadline for NAEP coordinators of selected middle schools to complete the “Provide School Information” and “Submit Student List” sections of the MyNAEP website
September 20 - Report Validation Window CLOSES for Expulsions & Suspensions, Unsafe Schools in ADI
September 20 - Collection Window CLOSES for At-A-Glance Narrative 2018-19

September 24 - Webinar: Training for Title III Recent Arrivers and English Learners data collections (during EL Coordinators webinar)
September 26 - October 28 - Collection Window for First Period Cumulative ADM 2019-20
September 26 - October 31 - Collection Window for ESEA Title III: Recent Arrivers 2019-20

October 2019

October 1 - ELPA Braille Order Window CLOSES
October 1 - November 1 - 2019-20 Test Administration and Security Training modules posted to ODE website
October 2 - Report Validation Window CLOSES for Preliminary School and District At-A-Glance Profiles & Accountability Detail PDFs
October 3 - FINAL 2018-19 School and District At-A-Glance Profiles & Accountability Detail PDFs available for preview on ODE district website
October 3 @ 2 PM - Webinar: Training for Cumulative ADM Exit Adjustment 2018-19 (Part 1 of 2)

October 10 @ 2 PM - Webinar: Training for IUID (Instructional Unit Identifier) Collection 2019-20
October 10 - December 2 - Collection Window for Cumulative ADM Exit Adjustment 2018-19
October 11 - Deadline to sign up for required 2019-20 District Test Coordinators Training webinar
October 11 - 13 - OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

October 14 - December 20 - Testing Window for NAEP in selected middle schools
October 16 or October 19 or October 30 - PSAT/NMSQT® testing
October 17 - Public Release of Final 2018-19 School and District At-A-Glance Profiles & Accountability Detail PDFs on ODE public website
October 17 @ 2 PM - Webinar: Training for NCES Dropout, Graduation Cohort Reporting 2018-19 (Part 2 of 2)
October 17 - 2019-20 Kindergarten Assessment Testing Window CLOSES (Early Literacy, Early Math, Approaches to Learning)
October 17 - December 2 - Fall Collection Window for ESEA Title III: English Learners 2019-20
October 17 - Sept 11, 2020 - Collection Window for IUID (Instructional Unit Identifier) 2019-20
October 18 - Deadline for NAEP coordinators of selected elementary and high schools to complete the “Provide School Information” section of the MyNAEP website

October 24 - December 6 - Report Validation Window for NCES Dropout, Graduation Cohort Reporting 2018-19
October 25 - 28 - Sample and Training Tests offline for updates

October 28 @ 11:59 PM - Collection Window CLOSES for 2019-20 Kindergarten Assessment (Early Literacy, Early Math, Approaches to Learning)
October 28 @ 11:59 PM - Collection Window CLOSES for First Period Cumulative ADM 2019-20
October 29 - 2019-20 Sample and Training Tests available through the OSAS Portal
October 31 - Collection Window CLOSES for Recent Arrivers 2019-20

November 2019

November 1 - Deadline for completing required District Test Coordinator (DTC) Training Survey

November 5 - 7 - Required 2019-20 District Test Coordinator (DTC) Training Webinars
November 5 - 19 - Oregon Extended Assessment Qualified Trainer Trainings
November 7 - 15 - Data Collection Audit Review Window for First Period Cumulative ADM 2019-20
November 7 - January 24 - Report Validation Window for Fall Membership 2019-20

November 11 - ODE is closed for the Veteran’s Day holiday.
November 12 - January 10 - Oregon Extended Assessment Braille and Large Print order window for English Language Arts, Mathematics, & Science
November TBA - Class Size report for 2018-19 posted on ODE public website
November TBA - Regular Attenders (Not Chronically Absent) report for 2018-19 posted on ODE public website
November 15 - Data Collection Audit Review Window CLOSES for First Period Cumulative ADM 2019-20
November 15 - Deadline for NAEP coordinators of selected ELEMENTARY schools to complete the “Submit Student List” section of the MyNAEP website
November 15 - 17 - OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

November 18 - December 2 - Data Collection Audit Review Window for 2018-19 Kindergarten Assessment
November 19 - Final Training for Oregon Extended Assessment Qualified Trainers

November 27 - Statewide Report Card posted on Oregon Department of Education public website
November 28 - 29 - ODE is closed for the Thanksgiving holiday.

Resources

Assessment and Accountability Checklist 2019-2020 (updated 9/12/2019)
This document provides:
1. Assessment testing windows for the 2019-20 school year;
2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
3. Data collection windows, related to school and district accountability reports for the 2019-20 school year;
4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
Collection and Validation Dates for the current year on the District website
Schedule of Due Dates on the District website
Assessment & Accountability Update
The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.