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News & Upcoming Dates

News

​The 2022-23 At-A-Glance Narrative Collection web training is scheduled for Thursday, June 8 at 2 PM. Sign into the training through the zoom link.

This training will provide guidance on what to include in your school and district At-A-Glance Narrative sections and how to submit to the collection. If you are unable to attend this training, it will be recorded, and the video will be posted to the district video training webpage.

For questions, please contact Bianca Llamas or your Regional ESD Partner.

​Scores for students who completed the English Language Proficiency Assessment (ELPA) by remote administration April 11-28, 2023 are posted in the Assessment Record Updating Application (ARUA), Accountability Warehouse Extract (AWE), and Secure Assessment Reports 2.0 (SAR) on the ODE secure district website and also in the Centralized Reporting System (CRS) on the OSAS Portal as of Friday, June 2. This is the final batch of ELPA Summative records for 2023.

Test rescores for students participating in Honoring Student Proficiency on the HS ELPA Summative will be available on Friday, June 9. As a reminder, “rescoring” means that a high school student’s Proficient performance on one or more domains from a prior year will be inserted into this year’s test, and the results will be recalculated using that Proficient performance. Please note that scores appearing in the Centralized Reporting System (accessed through the state portal) are unofficial and will not update with rescores due to carried domains. Decisions about retaining or exiting English learner status should be made based on finalized score reports found in official ODE data applications such as Secure Assessment Reports.

District Test Coordinators may download or review records in the ARUA to edit accommodation, modification, or administration codes (see the Test Administration Manual, Appendix C). Please note that there is a one-day lag for changes to test records in the Assessment Transactional System (district edits or newly loaded records) to be available in the Warehouse applications (AWE and SAR).

If you have questions or need assistance with your assessment data, please contact your Regional ESD Partner.

​The Assessment Record Updating Application (ARUA) is currently open for editing 2022-23 test records and will not close again until August 18.

ARUA Components Completed:

  • Virtual test records have been created that indicate non-participation of required English Language Arts (ELA), Mathematics, and Science summative assessments based on data submitted in the Third Period Cumulative ADM collection for enrollment on May 1, 2023. A virtual record is created for the student if there is not a valid test in the required content areas as described by the grade of enrollment in the ADM collection.
  • Accountability fields (such as RCSchlPartic, RCSchlPrfrm and ParticSchlInstID) have been filled on all test records that were loaded by Friday, June 2 and indicate which tests are used for accountability reporting. These fields are not available in the ARUA download file, but the full set of fields are available through the Accountability Warehouse Extract (AWE) Assessment Student Extract or Bulk Download option. PLEASE NOTE that there is a one-day lag for changes to test records in the ARUA (district edits or newly loaded records) to be available in the Warehouse applications (AWE and Secure Assessment Reports).
  • Student group information such as race/ethnicity, special education, and other program flags have been filled on all test records that were loaded by Friday, June 2 from Third Period Cumulative ADM for students enrolled on the first school day in May (except the Migrant Education Flag, which is filled from the Oregon Migrant Student Information System, and the Homeless Flag, which is filled from the Summer Homeless collection). For more information on How to Edit Demographic and Program Fields and the ARUA File Format, see documents on the ODE district Assessment Transactional System webpage.
  • Virtual ELPA test records have been created that indicate non-participation of the required ELPA test for English Learner (EL) students, based on data submitted in the Title III: Spring English Learners collection as of May 26. A virtual ELPA test record is created for the student if there is not a valid ELPA test record for any student identified as eligible for EL services during the current school year. (The EL collection will be open for review until June 23, 2023.)
  • PLEASE NOTE: First-year EL students with a virtual record will not be counted as a non-participant if the student has a valid ELPA test record (indicated with data field EngLrnrCd = ‘B’ on the test record, from the AWE download).

ARUA Components Not Yet Completed:

  • Oregon Extended Assessment records in ELA, Mathematics, and Science (to be loaded by June 16, 2023)
  • Science tests partially completed (aka “Partials”) (to be loaded by June 16, 2023)
  • ELA and Mathematics summative tests completed by June 2 (to be loaded by June 23, 2023)
  • ELA and Mathematics tests partially completed (aka “Partials”) (to be loaded by June 30, 2023)

If you do not have access to the ARUA, Accountability Warehouse Extract, or Secure Assessment Reports applications, please contact your district security administrator.

Be sure to resolve errors before downloading or reviewing records online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing assessment records.

​The Assessment validations (English Language Arts, Mathematics, and Science Next Gen Student Performance) validation will open on the afternoon of June 8. These validations will remain open through August 18. The validations are accessible through the Achievement Data Insight (ADI) application. Contact your district security administrator if you do not have access to the ADI application, or if you do not see these validations once you access the application.

Please review your data during this window. No changes to the underlying data will be allowed after August 18. For more information, see the training videos on the ODE District Training page. If you have questions, please contact your Regional ESD Partner.

​OPENING IN JUNE
  • Regular Attenders from Third Period Cumulative ADM Collection 2022-23 (June 1 - August 18)
  • Student Enrollment from Third Period Cumulative ADM Collection 2022-23 (June 1 - August 18)
  • English Language Arts, Mathematics, and Science Next Gen Student Performance with Assessment Participation and Performance (June 8 - August 18)
OPENING IN JULY
  • Ninth Grade On-Track from Ninth Grade On-Track Collection 2022-23 (July 6 - August 18)
  • Class Size from Class Roster Collection 2022-23 (July 6 - September 22)
  • At-A-Glance Narrative Collection 2022-23 (July 13 - September 15)
  • On Track to English Language Proficiency (ELP) (July 20 - August 18)
  • Preliminary School Accountability Details PDF reports (July 20 - October 4)
  • Student Mobility from Third Period Cumulative ADM Collection 2022-23 (July 27 - August 18)
  • Preliminary School and District At-A-Glance PDF reports (July 27 - October 2)
OPENING IN AUGUST
  • Secure Preview of Public Test Results 2022-23 - AGR tab in Assessment Validations (August 10 - August 18)
  • Expulsions & Suspensions, Unsafe Schools from Discipline Incidents Collection 2022-23 (August 17 - September 18)

Visit the ODE District Training page for webinar links and training handouts.

If you have questions, please contact your Regional ESD Partner.

Upcoming Dates

  • ​ June 6 by 9 AM

    2022-23 Subjects Available in the ARUA and SAR

  • June 8 @ 2 PM

    Webinar: Training for At-A-Glance Narrative Collection 2022-23

  • June 8 - 16

    Data Collection Audit Review Window for Third Period Cumulative ADM 2022-23

  • June 8 - 23

    Data Collection Review Window for: ESEA Title III: English Learners Collection 2022-23

  • June 8 - August 18

    Report Validation Window for English Language Arts, Mathematics, and Science Next Gen Student Performance

  • June 9

    Scores available in ODE’s ARUA, AWE, SAR for Honoring High School Student Proficiency on ELPA Summative (rescored test records from batch 4)

  • June 10-12

    OSAS Test Delivery System (TDS), TIDE and Online Reporting System (ORS) offline for scheduled maintenance


  • June 16

    Data Collection Audit Review Window CLOSES for Third Period Cumulative ADM 2022-23


  • June 22 @ 2 PM

    Webinar: Training for School Accountability Details Reports 2022-23

  • June 23

    Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2022-23


  • June 30

    ELA and Math Partial Test Records Available in the ARUA, AWE, and SAR

  • June 30 @ 11:59 PM

    Collection Window CLOSES for Class Roster 2022-23



  • July 4

    ODE is closed for the Independence Day holiday.

  • July 6 @ 2 PM

    Webinar: Training for Class Size Validation & Class Roster Audits 2022-23

  • July 6 - 14

    Data Collection Audit Review Window for Class Roster 2022-23

  • July 6 - August 18

    Report Validation Window for Ninth Grade On-Track 2022-23

  • July 6 - September 22

    Report Validation Window for Class Size 2022-23

  • July 7 @ 11:59 PM

    Collection Window CLOSES for Ninth Grade On Track 2022-23


  • July 10 @ 11:59 PM

    Collection Window CLOSES for Discipline Incidents, Restraint & Seclusion Incidents 2022-23

  • July 13 - September 15

    Collection Window for At-A-Glance Narrative 2022-23

  • July 14

    Data Collection Audit Review Window CLOSES for Class Roster 2022-23


  • July 17 @ 11:59 PM

    Collection Window CLOSES for Annual Cumulative ADM 2022-23

  • July 20 - 28

    Data Collection Audit Review Window for Annual Cumulative ADM 2022-23

  • July 20 - October 2

    Report Validation Window for Preliminary 2022-23 School and District Accountability Detail PDFs

  • July 21 @ 11:59 PM

    REMINDER: ELPA Screener Testing Window Closes for 2022-23

  • ​ July 21 @ 5 PM - July 31

    TIDE offline for updates (school year rollover)


  • July 27 @ 2 PM

    Webinar: Training for School and District At-A-Glance Profiles 2022-23

  • July 27 - October 2

    Report Validation Window for Preliminary 2022-23 School and District At-A-Glance PDFs

  • July 28

    Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2022-23


​

Resources

  • Assessment and Accountability Checklist 2022-2023 (updated 6/2/2023)
    This document provides:
    1. Assessment testing windows for the 2022-23 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2022-23 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the 2022-2023 school year (updated 5/24/2023)
  • Schedule of Due Dates on the ODE District website.
  • Assessment & Accountability Update

    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

  • Validation Refresh Schedule for 2022-2023 reporting

For more information, please contact Jon Wiens.