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Key Dates for Accountability and Reporting

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The Assessment Validations for English Language Arts, Mathematics, and Science opened on Thursday, June 21 at 1 PM in the Achievement Data Insight (ADI) application and will remain open for validation through Friday, August 24 at 5 PM. A “How to Review” document is linked in the Instructions at the bottom of each validation.

The new columns for ESSA 100% Performance Denominator, ESSA 95% Performance Denominator, ESSA Applied Denominator, and ESSA Percent Met are currently hidden in the RC Summary tab and download files, but they will be available starting next Thursday, June 28.


OAKS Online Science and Social Sciences partial test records (any test where the student completed one or more questions, but never finished the test) will be available on Friday, June 22 in the Student Centered Staging, Accountability Warehouse Extract (AWE) and Secure Assessment Reports (SAR) applications. (If you do not have access to these applications, please contact your district security administrator.)

Social Sciences records where the student completed 1-4 questions have a Test Attempted flag of ‘P’ and no scores or performance levels. Records where the student completed 5 or more questions have a Test Attempted flag of ‘Y,’ a Rescore flag of ‘Y’ and an adjusted total score (no strand scores) and performance levels. Science records where the student completed fewer than 5 questions have a Test Attempted flag of ‘Y,’ since the first part of the test included NGSS field test items.

Be sure to resolve errors in Student Centered Staging before downloading or reviewing records online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing these records.

Schedule of Collections and Validations (that impact Report Cards and other accountability reports):
  • July 9 - Annual Cumulative ADM collection closes (changes may be made by district request only through August 24)
  • July 12 - August 10 - Report Validation Window for Freshman On-Track
  • July 12 - Sept 14 - Report Validation Window for Class Size
  • August 9 - Sept 28 - Report Card Narrative collection window (for At-A-Glance)
  • August 24 - Last day for changes in Student Centered Staging (to be reflected in Public release of Report Card Details and State Test Results)
  • August 24 - Last day for changes in Third Period Cumulative ADM (to be reflected in Public release of Report Card Details and State Test Results)
  • August 24 – Report Card Validations close for Not Chronically Absent, Student Enrollment, English Language Arts Student Performance, Mathematics Student Performance, Science Student Performance

For more upcoming reporting deadlines, please see the Assessment & Accountability Checklist.


The collection window for Annual Cumulative ADM opened May 17 and closes on July 9, 2018. Annual Cumulative ADM is the submission of Cumulative ADM records for the period of July 1, 2017 - June 30, 2018. More information about Annual Cumulative ADM and the web training from May 10 is on the Video Training - 2017-2018 webpage. If you have any questions, please contact your Regional ESD Partner or Amanda Hiaasen.


The Class Roster Collection opened on May 10 and will remain open through the end of the day on Monday, July 2.

The purpose of the Class Roster Collection is to link teachers and students with instructional courses, and it is the source for the Class Size Report. A web training was held on May 3, and a recording of this training is posted on ODE’s Video Training site. For more information, please see the Class Roster Resources page or contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


The Freshman On-Track Collection opened on May 10 and will remain open through the end of the day on Monday, July 2. Students are considered to be on-track for the purposes of this collection if they have, by the end of their first year of high school, accrued at least 6 credits towards graduation, or 25% of their district’s total credit requirements for a regular (Oregon) high school diploma, whichever is higher. Districts should submit the majority of their on-track students during the spring collection window. There will be a review window in August, which is meant to allow districts to submit students who obtained the needed credits during summer school. There will also be a validation, opening July 12, in the Achievement Data Insight (ADI) for these data.

A web training was held for the Freshman On-Track Collection on May 8, and a recording of the training is posted on the Video Training - 2017-2018 webpage.

For more information, please see the Freshman On-Track Schedule of Due Dates page or contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


This is a reminder that the Oregon Department of Education (ODE) is seeking applicants to fill three vacancies on the Accountability Reporting Advisory Committee (ARAC). The ARAC is a committee defined in rule (i.e., OAR 581-002-0090) and provides guidance and recommendations to ODE concerning accountability policies, procedures, and methodologies as well as school and district appeals of accountability data that appear on the school and district report cards. For more information, please see the “ARAC Recruitment Announcement” article posted in the June 14 A&A Update. If you have any questions or issues completing the online application, please contact Surbhi Singh at 503-947-5905.


The Oregon Department of Education (ODE) will consider appeals regarding accountability data displayed on the 2017-18 school and district report cards. Appeals are due to ODE no later than Thursday, August 16, 2018 at 5 PM. More information about submitting appeals is available on the Report Card Policy webpage.

Reminder: ODE will post the 2017-18 Preliminary Report Card Rating Details and new At-A-Glance reports in the Achievement Data Insight (ADI) application for district preview starting on July 26, 2018.


Upcoming Dates

June 18 - Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2017-18
June 21 - August 24 - Report Validation Window for: Assessment Participation, Performance, Growth (English Language Arts, Mathematics, Science)
June 22 - OAKS Online Partial Science and Social Sciences Results Available in Student Centered Staging, Secure Assessment Reports, AWE

June 28 - REMINDER: Last day to place 2018-19 Kindergarten Assessment test orders in OAKS Online TIDE

July 2 @ 11:59 PM - Collection Window CLOSES for Class Roster 2017-18
July 2 @ 11:59 PM - Collection Window CLOSES for Discipline Incidents 2017-18
July 2 @ 11:59 PM - Collection Window CLOSES for Freshman On Track 2017-18
July 4 - ODE is closed for the Independence Day holiday.
July 5 @ 2 PM - Webinar: Training for Class Size Validation 2017-18
July 6 - Smarter Balanced Partial ELA and Math Results Available in Student Centered Staging, Secure Assessment Reports, AWE

July 9 @ 11:59 PM - Collection Window CLOSES for Annual Cumulative ADM 2017-18
July 12 - 20 - Data Collection Audit Review Window for Class Roster 2017-18
July 12 - August 10 - Report Validation Window for Freshman On-Track 2017-18
July 12 - September 14 - Report Validation Window for Class Size 2017-18

July 19 - 27 - Data Collection Audit Review Window for Annual Cumulative ADM 2017-18
July 19 - August 6 - Report Validation Window for Emergency Certification 2017-18
July 20 - Data Collection Audit Review Window CLOSES for Class Roster 2017-18

July 26 @ 2 PM - Webinar: Training for Report Card At-A-Glance 2017-18
July 26 - October 3 - Report Validation Window for Preliminary School and District At-A-Glance and Report Card Rating Detail PDFs
July 27 - Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2017-18
July 31 - August 3 - Delivery Window 1 for 2018-19 Kindergarten Assessment Booklets

August 2 - September 7 - Report Validation Window for Teacher Qualification
August 2 - September 27 - ELPA Summative Braille Order Window

August 6 - REMINDER: Report Validation Window CLOSES for Emergency Certification
August 7 - October 18 - 2018-19 Kindergarten Assessment Testing Window (Early Literacy, Early Math, Approaches to Learning)
August 9 - Last day to make arrangements for DTC Kindergarten Assessment make-up training
August 9 - September 21 - Report Validation Window for Expulsions & Suspensions, Unsafe Schools in ADI
August 9 - September 28 - Collection Window for Report Card Narrative 2017-18
August 9 - October 29 - Collection Window for Kindergarten Assessment 2018-19 (Early Literacy, Early Math, Approaches to Learning)
August 10 - Last day to register for August 14 DTC Kindergarten Assessment training webinar
August 10 - Report Validation Window CLOSES for Freshman On-Track 2017-18

August 13 - September 20 - Bulk registration window for PSAT/NMSQT®
August 14 @ 9 AM - Webinar: ODE-provided Kindergarten Assessment Training (required for District Test Coordinators in districts supporting Kindergarten programs)
August 15 - Deadline for schools to order tests using the pre-administration option for PSAT/NMSQT®
August 16 @ 5 PM - School and District Report Card Appeals due to ODE
August 16 - 24 - Report Validation Window for Secure Test Results for 2017-18 in ADI
August 17 - 19 - OAKS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

August 21 - Deadline for recept of completed SSD accommodations requests for PSAT/NMSQT®
August 21 - 25 - Delivery Window 2 for 2018-19 Kindergarten Assessment Booklets
August 22 @ 2 PM - Webinar: Training for Kindergarten Assessment Collections 2018-19
August 23 - September 17 - Data Collection Review Window for Discipline Incidents 2017-18
August 24 @ 5 PM - Report Validation Window CLOSES for Student Enrollment, Not Chronically Absent, ELA Student Performance, Math Student Performance, Science Student Performance
August 24 - REMINDER: Last day for changes in Student Centered Staging & Third Period Cumulative ADM to be included in final refresh of Assessment data validations in ADI
August 24 - 27 - TEMPORARY CLOSURE of 2017-2018 Subjects in Student Centered Staging, AWE and Secure Assessment Reports for accountability report processing

August 28 by 9 AM - 2017-2018 Subjects Available in Student Centered Staging, AWE and Secure Assessment Reports (all subjects read-only)
August 30 - September 7 - Data Collection Review Window for Freshman On-Track 2017-18
August 31 - Last date to reduce test orders for PSAT/NMSQT®

September 3 - ODE is closed for the Labor Day holiday.
September 6 - 2017-18 Kindergarten Assessment Results Look-Back Report available on ODE public website
September 7 - Data Collection Review Window CLOSES for Freshman On-Track 2017-18
September 7 - Report Validation Window CLOSES for Teacher Qualification

September 13 - REMINDER: 2017-18 Test Results availabe on ODE public website
September 14 - REMINDER: Last day to submit requests for new Institution IDs for the 2018-19 school year
September 14 - Report Validation Window CLOSES for Class Size 2017-18
September 14 - Collection Window CLOSES for IUID (Instructional Unit Identifier) 2017-18
September 14 - 16 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

September 17 - Data Collection Review Window CLOSES for Discipline Incidents 2017-18
September 20 - Last day of bulk registration window for PSAT/NMSQT®
September 21 - Report Validation Window CLOSES for Expulsions & Suspensions, Unsafe Schools in ADI

September 27 - REMINDER: Last day of ELPA Summative Braille Order Window
September 27 - October 29 - Collection Window for First Period Cumulative ADM 2018-19
September 27 - November 1 - Collection Window for ESEA Title III: Recent Arrivers 2018-19
September 28 - Collection Window CLOSES for Report Card Narrative 2017-18



Resources

  • Assessment and Accountability Checklist 2017-2018 (updated 5/23/2018)
    This document provides:
    1. Assessment testing windows for the 2017-18 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment and Smarter Balanced results;
    3. Data collection windows, related to school and district accountability reports for the 2017-18 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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