Key Dates for Accountability and Reporting

News & Upcoming Dates

News

Graduation and Dropout Validations Open October 22 - December 11

The NCES Dropout and Graduation Rate Validation and the Four-Year and Five-Year Year Cohort Graduation Rate Validations open October 22 in the Achievement Data Insight (ADI) applications and will remain open until December 11. Please be sure to complete your First Period Cumulative ADM data submission and your Exit Adjustment review before reviewing your data in these validations. The new matches to GED certificates have been applied to the data in these validations. Due to technical difficulties, the Foster Care student group will not be displayed correctly, and some of the older matched GED data are missing during this first generation. All other groups are correct. For resources, please view the two trainings (Oct. 1 and Oct. 15) that cover the graduation/dropout process and review the Cohort and Exit Adjustment/NCES Dropout manuals. If you have any questions, please contact your Regional ESD Partner or Robin Stalcup.

First Period Cumulative Average Daily Membership (ADM) Collection Closes October 26

The collection window for First Period Cumulative ADM closes Monday, October 26. You can find information about the First Period Cumulative ADM collection on the ADM Resources Page and in the web training posted prior to the collection window opening. First Period Cumulative ADM will reopen on Thursday, November 5 at 1 PM for the audit review window. During the audit review window, the collection will be open to all to review audits and to make any needed corrections. If you have any questions, please contact your Regional ESD Partners or Amanda Leopard at 503-947-5674.

Informal Accountability Webinar, October 27

ODE hosts a webinar on the last Tuesday of every month to discuss accountability topics. The next webinar is October 27 at 2 PM. If you have a topic that you would like addressed during the webinar, please submit it through the “Informal Accountability Webinar Open Call Agenda form” or via email.

When you register to participate you will automatically be registered for all webinar dates in the series. You are encouraged but not required to attend every webinar. For questions, please contact Elyse Bean.

Exit Adjustment for 2019-20 Open October 8 - December 4, 2020

Exit Adjustment for 2019-20 Annual Cumulative ADM opens on Thursday, October 8. The training for ADM Exit Adjustment and Dropout Reporting 19-20 will be posted by October 1. This is the first part of a two-part training series on the 19-20 NCES Dropout and Cohort Graduation rate validations, which will open on Thursday, October 22 in the Achievement Data Insight application. Part one will focus on the Cumulative ADM Exit Adjustment process and also cover an overview of the NCES Dropout and Cohort Graduation validations. Part two of this training will be posted by October 15 and will go into detail about these validations. If you have any questions, please contact your Regional ESD Partner or Robin Stalcup.

Clarifications to Institution ID Requirements for 2020-21

On Friday, August 28, a letter to Superintendents and Principals clarified the requirements for obtaining an institution ID due to COVID-19. Please disregard all other communications regarding obtaining an institution ID for temporary online instruction programs. The complete communication includes information about contracting with online education providers. Key points from the communication:

Districts Creating New Online Programs Requirements

If a district is staffing and providing Comprehensive Distance Learning through a program that is operated at the school or district level and maintains student enrollment at their resident or attending school they do not need to request an institution ID.

Districts Creating New Online Schools

If a district has created a new school they must request an institution ID. Districts are required to complete an Institution Request Form, including required supplemental documentation and submit to the ODE Institutions Database Maintenance Team. The formal deadline for submission is September 15, 2020.

Please send questions to the ODE Institutions Database Maintenance Team.

Upcoming Dates

October - November 2020

October 22 - December 11
Report Validation Window for NCES Dropout, Graduation Cohort Reporting 2019-20
October 22 - Sept 17, 2021
Collection Window for IUID (Instructional Unit Identifier) 2020-21
October 23
Deadline for NAEP coordinators of selected schools to complete the “Provide School Information” section of the MyNAEP website
October 23 - 27
Sample and Training Tests offline for updates
October 26 @ 11:59 PM
Collection Window CLOSES for First Period Cumulative ADM 2020-21
October 27
2020-21 Sample and Training Tests available through the OSAS Portal
November 2
Deadline for completing required District Test Coordinator (DTC) Training Survey
November 3 - 5
Required 2020-21 District Test Coordinator (DTC) Training Webinars
November 5 - 13
Data Collection Audit Review Window for First Period Cumulative ADM 2020-21
November 5 - January 22
Report Validation Window for Fall Membership 2020-21
November 10 - January 8
Oregon Extended Assessment Braille and Large Print order window for English Language Arts, Mathematics, & Science
November 11
ODE is closed for the Veteran’s Day holiday.
November 12 & 18
Oregon Extended Assessment Qualified Trainer Training
November 13
Data Collection Audit Review Window CLOSES for First Period Cumulative ADM 2020-21
November 13 - 15
OSAS Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
November 26 - 27
ODE is closed for the Thanksgiving holiday.
November 30
Statewide Report Card posted on Oregon Department of Education public website
November 30
Fall Collection Window CLOSES for ESEA Title III: English Learners 2020-21
November 30 @ 11:59 PM
Collection Window CLOSES for ESEA Title III: Recent Arrivers 2020-21

December 2020

December 2 @ 2 PM
Webinar: Training for Staff Position Collection 2020-21
December 3 @ 2 PM
Webinar: Training for Second Period Cumulative ADM Collection 2020-21
December 4 @ 11:59 PM
Collection Window CLOSES for Cumulative ADM Exit Adjustment 2019-20
December 8 @ 7:45 AM
Webinar: NAEP optional training available on MyNAEP website
December 10 @3:45 PM
Webinar: NAEP optional training available on MyNAEP website
December 10 - January 11
Collection Window for Second Period Cumulative ADM 2020-21
December 10 - January 25
Collection Window for Staff Position 2020-21
December 11
Report Validation Window CLOSES for NCES Dropout, Graduation Cohort Reporting 2019-20
December 11 - 13
OSAS Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance
December 16 @ 7:45 AM
Webinar: NAEP optional training available on MyNAEP website
December 16 @ 3:45 PM
Webinar: NAEP optional training available on MyNAEP website
December 25
ODE is closed for the Christmas holiday.
December 31
PREVIEW of Final 2019-20 Dropout and Cohort Graduation Rate reports on the ODE district secure website

Resources

Assessment and Accountability Checklist 2020-2021 (updated 9/30/2020)
This document provides:
1. Assessment testing windows for the 2020-21 school year;
2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
3. Data collection windows, related to school and district accountability reports for the 2020-21 school year;
4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
Collection and Validation Dates for the current school year (posted 9/10/2020)
Schedule of Due Dates on the District website.
Assessment & Accountability Update
The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

For more information, please contact Jon Wiens at 503-947-5764.