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Key Dates for Accountability and Reporting

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The collection window for Third Period Cumulative ADM closes Friday, May 24. You can find information about the Third Period Cumulative ADM collection on the ADM Resources page and in the web training from April 18.

Third Period Cumulative ADM will reopen on Thursday, May 30 at 1 PM for the audit review window. During the audit review window, the collection will be open to all to review audits and to make any needed corrections. If you have any questions, please contact your Regional ESD Partner or Amanda Leopard at 503-947-5674.


Due to some scheduling conflicts on May 30, 2019 we have changed the training for Achievement Data Insight: Enrollment and Attendance to June 5, 2019 at 10:30 AM. The notice in video trainings on the district web site has been changed to reflect this new date and time. We apologize for any inconvenience. If you have questions about this training, please contact Robin Stalcup, 503-947-0849.


The collection window for Annual Cumulative ADM opens Thursday, May 16 at 1 PM. Annual Cumulative ADM is the submission of ADM records for the period of July 1, 2018 -June 30, 2019. You can find information about the Annual Cumulative ADM collection on the ADM Resources page and in the web training from May 9. If you have any questions, please contact your Regional ESD Partner or Amanda Leopard at 503-947-5674.


With the end of the year fast approaching, and in an effort to best serve your district/school during the summer months, we are compiling a list of summer contact information for the individuals who play a key role in working with your accountability data (assessment, collections and validations).

Please complete this 2018-19 Summer Contact Information Google form. If you have multiple staff who have accountability responsibilities, please ask them to complete this form, or feel free to complete the form on their behalf. If there is a period of time that you will not be available this summer, please include this in the Additional Notes field on the form. We will use this list to communicate reminders during the summer months.

This information should be submitted using the form above as soon as possible, but must be submitted prior to schools closing for summer vacation. For questions or comments about this form, please contact your Regional ESD Partner.


The Class Roster Collection will open on Thursday, May 9 after 1 PM and remain open through the end of the day on Monday, July 1.

The purpose of the Class Roster Collection is to link teachers and students with instructional courses, and it is the source for the Class Size Report. A web training was held on Thursday, May 2 at 2 PM, and a recording of this training will be posted shortly on ODE’s Video Training site. For more information, please see the Class Roster Resources page or contact your Regional ESD Partner or the Class Roster data owner, Ryan Clark at 503-947-5632.


The Ninth Grade On-Track Collection (formerly known as the Freshman On-Track Collection) will open on Thursday, May 9 at 1 PM and close on Monday, July 1 at 11:59 PM. During this time, please log into the collection through the District Website and submit ninth graders who are on-track to graduate. A web training for this collection will be held on Wednesday, May 8 at 2 PM. Please register for this training. If you have any questions, please contact your Regional ESD Partner or Beth Blumenstein at 503-947-5767.


Upcoming Dates

May 21 - Oregon Extended Assessment ELA, & Math Grade 12 Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 21 @ 3 PM - Webinar: ODE-provided Kindergarten Assessment Training (required for District Test Coordinators in districts supporting Kindergarten programs)
May 23 - June 18 - Kindergarten Assessment 2019-20 Order Window in OSAS Online TIDE
May 23 - July 1 - Collection Window for Discipline Incidents 2018-19
May 24 - Oregon Extended Assessment ELA, Math, & Science (all grades) Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 24 - ELPA Preliminary Student Scores available in OSAS Online Reporting System
May 24 - ELPA Tests completed April 1-12 posted to Student Centered Staging
May 24 - REMINDER: Last day to ship Logramos materials for scoring and reporting
May 24 @ 11:59 PM - REMINDER: Spring Collection Window CLOSES for ESEA Title III: English Learners 2018-19
May 24 @ 11:59 PM - REMINDER: Collection Window CLOSES for Third Period Cumulative ADM 2018-19

May 27 - ODE is closed for the Memorial Day holiday.
May 30 - June 7 - Data Collection Audit Review Window for: Third Period Cumulative ADM 2018-19
May 31 - Reminder: Last day for changes in Third Period Cumulative ADM to be included in initial posting of accountability reporting data validations
May 31 @ 5 PM - June 3 - TEMPORARY CLOSURE of 2018-2019 Subjects in Student Centered Staging, Accountability Warehouse Extract, and Secure Assessment Reports for accountability report processing

June 4 by 9 AM - 2018-2019 Subjects Available in Student Centered Staging, Accountability Warehouse Extract, and Secure Assessment Reports
June 5 @ 10:30 AM - Webinar: Training for Achievement Data Insight & Student Enrollment Validations
June 6 @ 2 PM - Webinar: School & District Designations and Accountability Detail Reports
June 6 - 24 - Data Collection Review Window for: ESEA Title III: English Learners Collection 2018-19
June 6 - August 23 - Report Validation Window for Not Chronically Absent (Regular Attenders), Student Enrollment
June 7 - REMINDER: Testing Window Closes for English Language Arts, Mathematics, Science, and Social Sciences
June 7 @ 5 PM - REMINDER: Last day for changes in Student Centered Staging and Third Period Cumulative ADM to be included in initial posting of Assessment data validations in ADI
June 7 @ 5 PM - June 10 - TEMPORARY CLOSURE of 2018-2019 Subjects in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports for accountability report processing

June 11 by 9 AM - 2018-2019 Subjects Available in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports
June 13 - August 23 - Report Validation Window for: English Language Arts, Mathematics (Assessment Participation, Performance, Growth), and On Track to English Language Proficiency (ELP)
June 14 - 16 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

June 18 - REMINDER: Last day to place 2019-20 Kindergarten Assessment test orders in OSAS Online TIDE
June 20 @ 2 PM - Webinar: Training for At-A-Glance Narrative Collection 2018-19
June 21 - Partial Social Sciences Results Available in Student Centered Staging, Secure Assessment Reports, AWE
June 24 - Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2018-19

July 1 @ 11:59 PM - Collection Window CLOSES for Class Roster 2018-19
July 1 @ 11:59 PM - Collection Window CLOSES for Discipline Incidents 2018-19
July 1 @ 11:59 PM - Collection Window CLOSES for Ninth Grade On Track 2018-19
July 4 - ODE is closed for the Independence Day holiday.
July 5 - Partial ELA and Math Results Available in Student Centered Staging, Secure Assessment Reports, AWE

July 8 @ 11:59 PM - Collection Window CLOSES for Annual Cumulative ADM 2018-19
July 11 @ 2 PM - Webinar: Training for Class Size Validation 2018-19
July 11 - 19 - Data Collection Audit Review Window for Class Roster 2018-19
July 11 - August 9 - Report Validation Window for Ninth Grade On-Track 2018-19
July 11 - September 13 - Report Validation Window for Class Size 2018-19

July 18 - 26 - Data Collection Audit Review Window for Annual Cumulative ADM 2018-19
July 18 - September 20 - Collection Window for At-A-Glance Narrative 2018-19
July 18 - October 2 - Report Validation Window for Preliminary School and District Accountability Detail PDFs
July 19 - Data Collection Audit Review Window CLOSES for Class Roster 2018-19

July 25 @ 2 PM - Webinar: Training for School and District At-A-Glance Profiles 2018-19
July 25 - October 2 - Report Validation Window for Preliminary School and District At-A-Glance PDFs
July 26 - Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2018-19

July 30 - August 2 - Delivery Window 1 for 2019-20 Kindergarten Assessment Booklets



Resources

  • Assessment and Accountability Checklist 2018-2019 (updated 5/1/2019)
    This document provides:
    1. Assessment testing windows for the 2018-19 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2018-19 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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