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A program Type 13 record is used as a temporary placeholder in First, Second, and Third Period Cumulative ADM for students who are enrolled in college programs for which the district does not have the quarter credit equivalent hours attempted as of the reporting date, or for other circumstances where the required instructional hours are unknown. Once these data have been obtained, the district is responsible for requesting that the collection be reopened and updating the record to accurately reflect the additional program information. As a note, a district does not need to know if a student passed a college course to report the information in Cumulative ADM, only how many credits the student attempted. Additional information about using Program Type 13 records can be found on page 68 of the ADM Manual.

To request that your Second Period Cumulative ADM 18-19 collection be reopened for correction, or if you have questions, please contact your Regional ESD Partner or Amanda Leopard at 503-947-5674.

English Language Proficiency Assessment (ELPA) scores from January 2019 will be posted in Student Centered Staging, Accountability Warehouse Extract (AWE), and Secure Assessment Reports 2.0 (SAR) on the ODE secure district website and also in Online Reports (ORS) on the OSAS Portal on Tuesday, March 12.

District Test Coordinators may download or review records in Student Centered Staging to edit accommodation or administration codes (see the Test Administration Manual, Appendix C). Please note that there is a one-day lag for changes to test records in Student Centered Staging (district edits or newly loaded records) to be available in the Warehouse applications (AWE and SAR).

If you have questions or need assistance with your assessment data, please contact your Regional ESD Partner.


The Oregon Department of Education (ODE) will implement the following participation rules that will apply to the OSAS Science tests:

  • If a student responded to at least one question or interaction within the first stand-alone or cluster, the test is considered attempted.
  • If a student responded to 100% of the questions within all of the operational stand-alones and clusters, the test is considered completed.

Students who meet the criteria for participation will receive a composite (total test) score in fall 2019.

NOTE: Students who met the standard on a high school OAKS Science test in a previous year and do not take the OSAS Science test in 2018-19 will not receive a score or performance level on 2019 reports.

If you have questions, please contact Noelle Gorbett, Science Assessment Specialist, at 503-947-5928.


This is a reminder that the Oregon Department of Education is starting the next phase of the Report Card Redesign: to create an online data dashboard that reports on K-12 education data in Oregon. We are inviting stakeholders to participate in an interactive webinar to provide feedback during the dashboard design process. There are three opportunities to participate: March 19, 21, and 22. Each webinar will cover the same material. Please register for a webinar to participate.

For more information, please refer to the “Oregon’s K-12 Data Dashboard Project” article posted in the February 14 A&A Update.

For any questions, please contact Amelia Vargas, Reporting Team Lead Analyst at 503-947-5878.


A training on the Staff FTE and the Staff Ethnicity Validations, as well as general guidance on using the Achievement Data Insight (ADI) application, will be held on Thursday, March 21, 2019 at 2 PM. To register for the training ahead of time, please click the link under “Staff Validation 2018-19 - March 21, 2019” on ODE’s 2018-2019 Video Training Page. For additional information on the training, please contact Ryan Clark at 503-947-5632.


Upcoming Dates

March 12 - ELPA Preliminary Student Scores available in Online Reporting System pending comprehensive quality control
March 12 - ELPA Tests completed January 8-31 posted to Student Centered Staging pending comprehensive quality control
March 14 - Webinar: Training for Staff Assignment Collection 2018-19
March 15 - Testing Window CLOSES for NAEP in selected schools (extended due to inclement weather)
March 15 - 17 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

March 21 @ 2 PM - Webinar: Training for Staff Validations 2018-19
March 21 - April 19 - Collection Window for Staff Assignment 2018-19

March 29 - April 1 - Online Reporting System offline for deployment of English Language Arts (ELA) and Mathematics Score Reports

April 1 - Logramos materials arrive in districts
April 1 - TEMPORARY CLOSURE of 2018-2019 Subjects in Accountability Warehouse Extract, Student Centered Staging, and Secure Assessment Reports for loading of English Language Arts (ELA) and Mathematics test records
April 2 - ELA and Mathematics Tests available in Online Reporting System pending comprehensive quality control
April 2 - ELA and Mathematics Tests posted to Student Centered Staging pending comprehensive quality control
April 4 - 29 - Report Validation Window for Staff FTE, Staff Ethnicity

April 9 - ELPA Preliminary Student Scores available in Online Reporting System pending comprehensive quality control
April 9 - ELPA Tests completed in February 2019 posted to Student Centered Staging pending comprehensive quality control
April 11 @ 2 PM - Webinar: Training for Institutions for Accountability Reports Validation
April 12 - REMINDER: Last day for ELPA testing

April 15 - May 10 - Logramos Test Window
April 18 @ 2 PM - Webinar: Training for Third Period Cumulative ADM Collection 2018-19
April 18 - May 13 - Report Validation Window for Institutions for Accountability Reports 2018-19
April 18 - May 24 - Spring Collection Window for ESEA Title III: English Learners 2018-19
April 19 @ 11:59 PM - Collection Window CLOSES for Staff Assignment 2018-19
April 19 - 21 - Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

April 25 @ 5 PM - REMINDER: Deadline for Data Entry of Grade 12 Extended Assessments (to be scored and posted on May 10)
April 25 - REMINDER: Last day for Oregon Extended Assessment testing in ELA, Math, and Science
April 25 - May 24 - Collection Window for Third Period Cumulative ADM 2018-19

April 29 - Report Validation Window CLOSES for Staff FTE, Staff Ethnicity
Late spring - Final PSAT invoices are sent to schools

Late spring - Final PSAT invoices are sent to schools
May 1 @ Noon - REMINDER: Last day for submitting requests for new school status on accountability reports due to boundary or grade changes
May 2 @ 2 PM - Webinar: Training for Class Roster Collection 2018-19
May 2 - 10 - Data Collection Audit Review Window for Staff Assignment 2018-19

May 7 - ELPA Preliminary Student Scores available in OSAS Online Reporting System
May 7 - ELPA Tests completed March 1-31 posted to Student Centered Staging
May 8 @ 2 PM - Webinar: Training for Ninth Grade On-Track Collection 2018-19
May 9 @ 2 PM - Webinar: Training for Annual Cumulative ADM Collection 2018-19
May 9 - July 1 - Collection Window for Class Roster 2018-19
May 9 - July 1 - Collection Window for Ninth Grade On-Track 2018-19
May 10 - Grade 12 Oregon Extended Assessment ELA & Math Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 10 @ 5 PM - Grade 12 Oregon Extended Assessment ELA & Math Records Available in Student Centered Staging, AWE, Secure Assessment Reports

May 13 - REMINDER: Report Validation Window CLOSES for Institutions for Accountability Reports 2018-19
May 13 - 24 - Districts ship Logramos materials for scoring and reporting
May 14 @ 2 PM - Webinar: Student Centered Staging (Editing/Checking Assessment Data)
May 16 - July 8 - Collection Window for Annual Cumulative ADM 2018-19
May 17 - 19 - OSAS Online Test Delivery System (including Practice Tests), TIDE, and Online Reporting System (ORS) offline for scheduled maintenance

May 23 - July 1 - Collection Window for Discipline Incidents 2018-19
May 24 - Oregon Extended Assessment ELA, Math, & Science (all grades) Records Available in Student Centered Staging, AWE, Secure Assessment Reports
May 24 - ELPA Preliminary Student Scores available in OSAS Online Reporting System
May 24 - ELPA Tests completed April 1-12 posted to Student Centered Staging
May 24 - REMINDER: Last day to ship Logramos materials for scoring and reporting
May 24 @ 11:59 PM - REMINDER: Spring Collection Window CLOSES for ESEA Title III: English Learners 2018-19
May 24 @ 11:59 PM - REMINDER: Collection Window CLOSES for Third Period Cumulative ADM 2018-19

May 27 - ODE is closed for the Memorial Day holiday.
May 30 @ 2 PM - Webinar: Training for Achievement Data Insight & Student Enrollment Validations
May 30 - June 7 - Data Collection Audit Review Window for: Third Period Cumulative ADM 2018-19
May 31 - Reminder: Last day for changes in Third Period Cumulative ADM to be included in initial posting of accountability reporting data validations
May 31 @ 5 PM - June 3 - TEMPORARY CLOSURE of 2018-2019 Subjects in Student Centered Staging, Accountability Warehouse Extract, and Secure Assessment Reports for accountability report processing



Resources

  • Assessment and Accountability Checklist 2018-2019 (updated 2/27/2019)
    This document provides:
    1. Assessment testing windows for the 2018-19 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2018-19 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the current year on the District website
  • Schedule of Due Dates on the District website
  • Assessment & Accountability Update
    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the state library listserve page.

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