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Key Dates for Accountability and Reporting

News

ODE hosts a webinar on the last Tuesday of every month to discuss accountability topics. The next webinar is June 28 at 2 PM. If you have a topic or question that you would like addressed during the webinar, please submit it through the Informal Accountability Webinar Open Call Agenda form or via email.

When you register to participate, you will automatically be registered for all webinar dates in the series. You are encouraged but not required to attend every webinar.

For questions, please contact Elyse Bean.


As of Thursday, June 23, the new data elements are visible in Achievement Data Insight (ADI). The new flags in Detail are Ever a Foster Student, Indian Education Student, Migrant Education Student, Homeless Student, and Gender, The new calculations in Summary are Number of Male Students, Number of Female Students, Number of Non-Binary Students, Number of Indian Education Students, Number of Migrant Students, Number of Homeless Students, Number of Foster Students, and Number of Ever a Foster Students in the Summary. If you have questions, please contact your Regional ESD Partners, or Robin Stalcup.


The Assessment Record Updating Application (ARUA) is currently open for editing 2021-22 test records and will not close again until August 19.

ARUA Components Completed:
  • Virtual records have been created that indicate non-participation of required English Language Arts (ELA), Mathematics, and Science summative assessments based on data submitted in the Third Period Cumulative ADM collection for enrollment on May 2, 2022. A virtual record is created for the student if there is not a valid test in the required content areas as described by the grade of enrollment in the ADM collection.
  • Accountability fields (such as RCSchlPartic, RCSchlPrfrm and ParticSchlInstID) have been filled on all test records that were loaded by Friday, June 10 and indicate which tests are used for accountability reporting. These fields are not available in the ARUA download file, but the full set of fields are available through the Accountability Warehouse Extract (AWE) Assessment Student Extract or Bulk Download option. PLEASE NOTE that there is a one-day lag for changes to test records in the ARUA (district edits or newly loaded records) to be available in the Warehouse applications (AWE and Secure Assessment Reports).
  • Student group information such as race/ethnicity, special education, and other program flags have been filled on all test records that were loaded by Friday, June 10 from Third Period Cumulative ADM for students enrolled on the first school day in May (except the Migrant Education Flag, which is filled from the Oregon Migrant Student Information System, and the Homeless Flag, which is filled from the Summer Homeless collection). For more information on How to Edit Demographic and Program Fields and the ARUA File Format, see documents on the ODE district ARUA Resources webpage.
  • Virtual ELPA records have been created that indicate non-participation of the required ELPA test for English Learner (EL) students, based on data submitted in the Title III: Spring English Learners collection as of May 27. A virtual ELPA record is created for the student if there is not a valid ELPA test for any student identified as eligible for EL services during the current school year. (The EL collection will be open for review until June 27, 2022.)
  • PLEASE NOTE: First-year EL students with a virtual record will not be counted as a non-participant if the student has a valid ELPA test (indicated with data field EngLrnrCd = ‘B’ on the test record, from the AWE download).
ARUA Components Not Yet Completed:
  • ELA and Mathematics summative tests completed by June 17 (to be completed by July 1, 2022)
  • Oregon Extended Assessment records in ELA, Mathematics, and Science (to be completed by July 1, 2022)
  • Science tests partially completed (aka “Partials”) (to be completed by July 1, 2022)
  • ELA and Mathematics tests partially completed (aka “Partials”) (to be completed by July 12, 2022)

If you do not have access to the ARUA, Accountability Warehouse Extract, or Secure Assessment Reports applications, please contact your district security administrator.

Be sure to resolve errors before downloading or reviewing records online so that the data is as accurate as possible. Please contact your Regional ESD Partner for more information or for assistance accessing assessment records.


Opening in June
  • Regular Attenders from Third Period Cumulative ADM Collection 2021-22 (June 2 - August 19)
  • Student Enrollment from Third Period Cumulative ADM Collection 2021-22 (June 2 - August 19)
  • English Language Arts, Mathematics, and Science Next Gen Student Performance with Assessment Participation and Performance (June 16 - August 19)
Opening in July
  • Ninth Grade On-Track from Ninth Grade On-Track Collection 2021-22 (July 7 - August 19)
  • At-A-Glance Narrative Collection 2021-22 (July 14 - September 16)
  • Class Size from Class Roster Collection 2021-22 (July 14 - September 23​)
  • Preliminary School Accountability Details PDF Reports (July 21 - September 26)
  • Preliminary School and District At-A-Glance PDF Reports (July 28 - September 26)
Opening in August
  • On Track to English Language Proficiency (ELP) (August 4 - August 19)
  • Student Mobility from Third Period Cumulative ADM Collection 2021-22 (August 4 - August 19)
  • Secure Preview of Public Test Results 2021-22 - AGR tab in Assessment Validations (August 11 - August 19)
  • Expulsions & Suspensions, Unsafe Schools from Discipline Incidents Collection 2021-22 (August 18 - September 19)

Visit the Video Training - 2021-2022 page for webinar links and training handouts.

If you have questions, please contact your Regional ESD Partner.


Upcoming Dates

  • June 27

    Data Collection Review Window CLOSES for: ESEA Title III: English Learners Collection 2021-22


  • July 1

    Oregon Extended Assessment ELA, Math, & Science (all grades) Test Records Available in the ARUA, AWE, and SAR

  • July 1

    Science Partial Test Records Available in the ARUA, AWE, and SAR


  • July 4

    ODE is closed for the Independence Day holiday.

  • July 7 @ 2 PM

    Webinar: Training for Class Size Validation & Class Roster Audits 2021-22

  • July 7 - August 19

    Report Validation Window for Ninth Grade On-Track 2021-22

  • July 8 @ 11:59 PM

    Collection Window CLOSES for Discipline Incidents, Restraint & Seclusion Incidents 2021-22

  • July 8 @ 11:59 PM

    Collection Window CLOSES for Class Roster 2021-22

  • July 8 @ 11:59 PM

    Collection Window CLOSES for Ninth Grade On Track 2021-22


  • July 12

    ELA and Math Partial Test Records Available in the ARUA, AWE, and SAR


  • July 14 - 22

    Data Collection Audit Review Window for Class Roster 2021-22

  • July 14 - September 16

    Collection Window for At-A-Glance Narrative 2021-22


  • July 14 - September 23

    Report Validation Window for Class Size 2021-22

  • July 18 @ 11:59 PM

    Collection Window CLOSES for Annual Cumulative ADM 2021-22

  • July 21 - 29

    Data Collection Audit Review Window for Annual Cumulative ADM 2021-22

  • July 21 - October 5

    Report Validation Window for Preliminary School and District Accountability Detail PDFs

  • July 22

    Data Collection Audit Review Window CLOSES for Class Roster 2021-22

  • July 22 @ 5 PM - August 1

    TIDE offline for updates (school year rollover)


  • July 28 @ 2 PM

    Webinar: Training for School and District At-A-Glance Profiles 2021-22

  • July 28 - October 5

    Report Validation Window for Preliminary School and District At-A-Glance PDFs

  • July 29

    Data Collection Audit Review Window CLOSES for Annual Cumulative ADM 2021-22


​​​ ​
  • August 2

    TIDE available through the OSAS Portal

  • August 2 - July 14, 2023

    ELPA Screener Testing Window 2022-23

  • August 4 - 19

    Report Validation Window for Student Mobility, On Track to English Language Proficiency (ELP)

  • August 4 - September 9

    Report Validation Window for Teacher Qualification 2021-22

  • August 5 - 7

    OSAS Test Delivery System (TDS), TIDE and Online Reporting System (ORS) offline for scheduled maintenance


  • August 10 @ 5 PM

    School and District Accountability Appeals Due to ODE

  • August 11 - 19

    Report Validation Window for Secure Test Results for 2021-22 (to be released to the public in September 2022)


  • August 18 - September 19

    Data Collection Review Window for Discipline Incidents, Restraint & Seclusion Incidents 2021-22

  • August 18 - September 19

    Report Validation Window for Expulsions & Suspensions, Unsafe Schools in ADI

  • August 19

    Report Validation Window CLOSES for Regular Attenders, Student Enrollment, Ninth Grade On-Track, Student Mobility, On Track to ELP

  • August 19

    Assessment Report Validation Window CLOSES for ELA Student Performance, Mathematics Student Performance, Science Next Gen Student Performance

  • August 19

    REMINDER: Last day for changes in the ARUA and Third Period Cumulative ADM to be included in final refresh of Assessment validations in ADI

  • Aug 19 @ 5 PM - August 22

    TEMPORARY CLOSURE of 2021-22 subjects in the ARUA for report processing


  • August 23 by 9 AM

    2021-22 subjects reopened in the ARUA (all subjects read-only)

  • August 25 - September 2

    Data Collection Review Window for Ninth Grade On-Track 2021-22


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Resources

  • Assessment and Accountability Checklist 2021-2022 (updated 6/10/2022)
    This document provides:
    1. Assessment testing windows for the 2021-22 school year;
    2. Key events and district responsibilities related to the ordering, handling, administration, and reporting of Oregon Statewide Assessment System (OSAS) results;
    3. Data collection windows, related to school and district accountability reports for the 2021-22 school year;
    4. Key events and district responsibilities related to student and staff level data collection used in school and district report cards, and assessment group reports.
  • Collection and Validation Dates for the 2021-2022 school year (updated 6/17/2022)
  • Schedule of Due Dates on the District website.
  • Assessment & Accountability Update

    The "Assessment & Accountability Update" is a weekly newsletter highlighting news, updates, and changes to the state's assessment efforts. To subscribe to this free newsletter, go to the GovDelivery listserve page.

  • Validation Refresh Schedule for 2021-2022 reporting

For more information, please contact Jon Wiens at 503-947-5764.