Statewide School Facilities Assessment

Welcome

The Statewide Facility Assessment (SFA) is a fully funded program authorizing the Oregon Department of Education (ODE) to conduct district-wide facility condition assessments and deliver comprehensive reports detailing deferred maintenance. The goal of this program is to provide the State and all districts with a no-cost, up to date report that catalogues levels of deferred maintenance and cost estimates, while maintaining a standardized database accessible for Oregon Schools.

**This program does not replace the Technical Assistance Program or the Buildings Collection.

Why? : In 2014 a task force estimated that Oregon schools had more than $7 billion in deferred maintenance costs, but ODE does not have a standard statewide data set to show the exact level or cost analysis. The SFA program will provide ODE and districts with an accurate picture of where school facilities stand and will help the state effectively advocate for equitable distribution of state funds for school facility improvements.

Why Now? : As mentioned, the State lacks a clear understanding of deferred maintenance in school facilities. Therefore, state funding for facilities does not help the highest need districts to increase the equitable distribution of funds throughout the state. To address this need, the ODE Office of School Facilities (OSF) was given funding and resources to provide and maintain FCAs for all district facilities on a five year cycle.

Our expectation is to begin conducting these assessments in March 2024. During the assessment, district staff will be asked to assist contracted assessors by providing access to school facilities and historical maintenance information. For your efforts, we will provide a no-cost comprehensive report on each facility, providing a useful asset for understanding and prioritizing needs within each district and community.

Currently, the OSF is completing the request for proposal (RFP) process and anticipates having a vendor under contract by the end of December 2023. After that, OSF will work with the contractor to develop methodology for the assessment process and ensure UNIFORMAT II level 3 standardization and accessibility to partners.

As part of the program development process we plan to conduct a pilot project partnering with a small group (5-10) districts to leverage on their experience and judgement to ensure a smooth rollout across the state. We look forward to supporting you with this new program as you continue your essential work improving facilities for the benefit of the students, teachers, and staff in your community.

If you would like more information or have any questions or concerns, I would like to hear from you. Please contact me at Adam.Krein@ode.oregon.gov or 971-720-9273

Program Links:

Facility Assessment Requirements OAR 581-027-0035

Frequently Asked Questions (FAQ)