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ALERT IIS Tipsheets

Reviewing Patient Records

This Tipsheet describes how to interpret a patient's immunization record.

Reviewing Patient Records Tipsheet


Statewide Recall

On a monthly basis, ALERT IIS produces a Statewide Recall report including all 22-month-old children who are past the recommended date for immunizations. Part of the statewide recall process is giving medical providers an opportunity to review the patients on the recall list in order to update patient demographics and immunizations. We’ve create a Tipsheet that provides a quick review of the process for opening the report.

Statewide Recall Tipsheet


Schools and Child Care

This tipsheet is for schools and child care facilities that need help with ALERT IIS.

School / Child Care Tipsheet


Reports Tipsheets

Accountability Report

VFC Only
Super User Access

How to Run an Accountability Report

The Vaccine Accountability Report provides an accounting of every vaccine transaction entered into ALERT IIS for a selected time period. It compares the vaccine doses added and subtracted from inventory with the total ending inventory to determine the percentages of doses accounted for in selected time period. This guide will address:

  • Generating Vaccine Accountability Reports
  • Understanding the results of Vaccine Accountability Reports
  • Accessing Existing Reports

Ad Hoc Report

Standard User Access
Super User Access

The Ad Hoc Count Report function in ALERT IIS allows the user to create customized reports for one-time use. There are two versions of the report: Count and List.

Ad Hoc Report Overview

The Ad Hoc Count Report function in ALERT IIS allows the user to create customized reports for one-time use. There are two versions of the report: Count and List. This tipsheet gives a quick overview of the items, factors and filters used to set up a custom report.

Ad Hoc Count Report - Determine number of doses given for ordering vaccine (flu prebook)

Filters within the Ad Hoc Count Reporting function help to narrow a search by date, vaccine group, and other factors. The count type of report can be used to determine the amount and types of flu vaccine that an organization used in past flu seasons, which can be used to estimate amount and types of flu vaccine needed for the next flu season.

Ad Hoc List Report – Review list of active patients

Manage your patient population by running a list of patients who are active with your clinic, reviewing the list, and marking patients who no longer receive care at your clinic as inactive in ALERT IIS.

Assessment Report

Standard User Access
Super User Access

Running and Interpreting the Assessment Report

The ALERT IIS Assessment Report can help you assess your clinic’s immunization rates and reveal patterns of missing and late vaccinations across your clinic population. This will help you identify possible changes in clinic practices and design interventions to improve immunization rates at your clinic.

Benchmark Report

Standard User Access
Super User Access

Running the Benchmark Report

The ALERT IIS Benchmark Report can help you assess your clinic’s immunization rates and identify patients that may not be up-to-date. Regular assessment is the first step towards improving your clinic’s immunization rates.

Billing Report

VFC Only - Public Clinics
Super User Access

How to Create Billing Reports in ALERT IIS

Reminder / Recall Report

Standard User Access
Super User Access

Running the Reminder / Recall Report

This guide will help you set up and run a reminder/recall in ALERT IIS. The instructions are meant for use with adolescents but can be applied to any age groups by selecting the appropriate ages and vaccines.


Inventory Management Tipsheets

 

Manage Inventory

Standard User Access
Super User Access

How to Manage Your Inventory

The ALERT IIS inventory module allows users to manage their state-supplied and privately purchased vaccine inventory. This inventory module guide addresses the following topics:

  • Viewing inventory
  • Knowing when to reconcile your clinic’s inventory
  • Submitting reconciled inventory counts prior to ordering
  • Viewing historical inventory counts
  • When ALERT inventory and inventory on hand don’t match

Manually Add Inventory

Standard User Access
Super User Access

How to Manually Add Inventory

Manually Adjust Inventory

Standard User Access
Super User Access

How to Manually Adjust Inventory

Modify Quantity

Standard User Access
Super User Access

Interpreting the Options: Modify Quantity Screen

The Modify Quantity screen in the IIS is used to reconcile your inventory. It ensures that inventory in the IIS actually matches what you have in your physical inventory count. Use this document as a quick reference for explaining all options in the Modify Quantity screen.

Ordering State-Supplied Vaccines

VFC Only
Standard User Access
Super User Access

How to Order Vaccine

This Vaccine Ordering guide addresses the following subjects:

  • How to create a vaccine order in ALERT IIS
  • How to track an order
  • How to receive and accept an order into your inventory

Transfer State-Supplied Vaccines

VFC Only
Standard User Access
Super User Access

How to Transfer Vaccine

ALERT IIS allows you to transfer vaccines between sites within your organization, or between two unrelated organizations. This vaccine transfers guide addresses the following subjects:

  • How to create a vaccine transfer
  • How to accept, reject or partially accept a vaccine transfer

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