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These training resources are intended for clinical staff who are interested in improving immunization data quality, assessing vaccine inventory reporting accuracy and improving immunization rates for their clinic patient population.
Who Can Run the Report
VFC Only, Super User Access
Measures a clinic’s accountability for vaccine inventory; enables quick assessment of compliance with Oregon vaccine stewardship law; and shows at a glance how many doses reported as given to eligible patients, expired, spoiled, wasted, or transferred.
Clinic staff participating in the Vaccines for Children (VFC) program who are responsible for accuracy of reporting vaccine inventory lot numbers and VFC eligibility status on immunizations given to patients. The report can only be accessed by ALERT IIS Super Users, but report contents are useful for any staff managing VFC vaccine inventory in ALERT IIS.
Hour long, live internet/webinar provides step-by-step instructions for running report, interpreting the results, and troubleshooting vaccine inventory issues that lead to lower accountability. While the report can only be generated by ALERT IIS super uses, webinar is intended for all clinic staff who manage vaccine inventory at VFC clinics.
How to Run the Vaccine Accountability Report
Standard User Access, Super User Access
Can be tailored for a variety of uses including: managing your clinic’s list of active patients, determining amounts of vaccine to order, tracking down data entry mistakes made when entering an immunization on a patient’s record that prevented immunizations from deducting vaccine inventory in ALERT IIS.
Providers interested in improving their patient population immunization rates, Clinics participating in the VFC and AFIX programs, Coordinated Care Organizations (CCOs) and health system administrators wanting to meet performance measures by raising immunization coverage levels and reducing missed opportunities to vaccinate.
Toubleshooting electronic inventory deduction (11 minutes)
Toubleshooting electronic inventory borrowing (24 minutes)
Webinar Hour long, live internet/webinar on how to determine if all immunizations entered into your Electronic Health Records system are being reported to ALERT IIS, manage your clinic’s list of active patients for conducting more effective reminder recall campaigns, accurately determine vaccine order quantities, and determine patterns of data entry that prevent immunizations from deducting inventory in ALERT IIS.
Ad Hoc Report Overview The Ad Hoc Count Report function in ALERT IIS allows the user to create customized reports for one-time use. There are two versions of the report: Count and List. This tipsheet gives a quick overview of the items, factors and filters used to set up a custom report.
Ad Hoc Count Report: Instructions for creating the Ad-Hoc Count Report to determine amounts of flu vaccine to prebook for flu season. Intended for clinics participating in the VFC program.
Ad Hoc List Report: Instructions for managing your clinic's list of active patients. (A necessary step in conducting an effective reminder/recall immunization project.)
Assesses immunization rates, revealing patterns of missing and late vaccinations across a clinic’s population. Patterns of missing and late vaccinations can help identify clinic practices that lead to lower immunization rates. Used in combination with the Benchmark report and Reminder/Recall report, the first report of three used to support immunization quality improvement work.
Providers interested in improving their patient population immunization rates, clinics participating in the VFC and AFIX programs, CCOs and Health system administrators wanting to meet performance measures by raising immunization coverage levels and reducing missed opportunities to vaccinate.
VideoProvides instructions for running the ALERT IIS Advanced reports including: Reminder/Recall, Benchmark and Assessment reports.
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Running and Interpreting the Assessment Report: Short, desktop reference with step-by-step instructions for running the report.
Identifies patients that may not be up-to-date with their immunizations. Used in combination with the Assessment report and Reminder/Recall report, the second of three reports used to support immunization quality improvement work.
Running the Benchmark Report: Short, desktop reference with step-by-step instructions for running the report.
Provides a list of patients that are due or overdue for a recommended vaccine. Reminder notices are created for patients that will soon be due for a particular immunization. Recall notices are created for patients that are currently overdue for a particular immunization. Used in combination with the Assessment and Benchmark reports, the third of three reports used to support immunization quality improvement work. Note: For best results, use the Ad Hoc report before running the Reminder/Recall report to update your active patients in ALERT IIS.
Running the Reminder / Recall Report: Short, desktop reference with step-by-step instructions for running the report.
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