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Health Care Workforce Reporting



Overview

The Health Care Workforce Reporting Program was created to collaborate with health profession licensing boards to collect health care workforce data via their licensing renewal process to:

  • Understand Oregon's health care workforce;
  • Inform public and private educational and workforce investments, Oregon's health care workforce; and
  • Inform policy recommendations for the Governor's Office, legislative leadership and state agencies regarding Oregon's health care workforce.
Read the Data Profile to learn more about the Health Care Workforce Reporting Program.

Supporting documents

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Contact Information

For program information or to make data request inquiries, please email wkfc.admin@oha.oregon.gov
or call (971) 283-8792

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Instructions for Ordering Health Care Workforce Reporting Program Data

​The Health Care Workforce Reporting Program (HWRP) at OHA makes de-identified public use health care workforce datasets available for a variety of purposes including research, program eva luation, or other activities that support OHA's mission.


​676.410 Information required for renewal of certain licenses; confidentiality; data collection; fees; rules.

(1) As used in this section, “health care workforce regulatory board" means the:

      (a) State Board of Examiners for Speech-Language Pathology and Audiology;

      (b) State Board of Chiropractic Examiners;

      (c) State Board of Licensed Social Workers;

      (d) Oregon Board of Licensed Professional Counselors and Therapists;

      (e) Oregon Board of Dentistry;

      (f) Board of Licensed Dietitians;

      (g) State Board of Massage Therapists;

      (h) Oregon Board of Naturopathic Medicine;

      (i) Oregon State Board of Nursing;

      (j) Respiratory Therapist and Polysomnographic Technologist Licensing Board;

      (k) Oregon Board of Optometry;

      (L) State Board of Pharmacy;

      (m) Oregon Medical Board;

      (n) Occupational Therapy Licensing Board;

      (o) Oregon Board of Physical Therapy;

      (p) Oregon Board of Psychology; and

      (q) Board of Medical Imaging.

(2) An individual applying to renew a license with a health care workforce regulatory board must provide the information prescribed by the Oregon Health Authority pursuant to subsection (3) of this section to the health care workforce regulatory board. Except as provided in subsection (4) of this section, a health care workforce regulatory board may not approve an application to renew a license until the applicant provides the information.

 (3) The authority shall collaborate with each health care workforce regulatory board to adopt rules establishing:

      (a) The information that must be provided to a health care workforce regulatory board under subsection (2) of this section, which may include:

                 (A) Demographics, including race and ethnicity.

                (B) Education and training information.

               (C) License information.

                (D) Employment information.

               (E) Primary and secondary practice information.

                (F) Anticipated changes in the practice.

                (G) Languages spoken.

      (b) The manner and form of providing information under subsection (2) of this section.

(4)(a) Subject to paragraph (b) of this subsection, a health care workforce regulatory board shall report health care workforce information collected under subsection (2) of this section to the authority.

      (b) Except as provided in paragraph (c) of this subsection, personally identifiable information collected under subsection (2) of this section is confidential and a health care workforce regulatory board and the authority may not release such information.

      (c) A health care workforce regulatory board may release personally identifiable information collected under subsection (2) of this section to a law enforcement agency for investigative purposes or to the authority for state health planning purposes.

(5) A health care workforce regulatory board may adopt rules to perform the board's duties under this section.

(6) In addition to renewal fees that may be imposed by a health care workforce regulatory board, the authority shall establish fees to be paid by individuals applying to renew a license with a health care workforce regulatory board. The amount of fees established under this subsection must be reasonably calculated to reimburse the actual cost of obtaining or reporting information as required by subsection (2) of this section.

(7) Using information collected under subsection (2) of this section, the authority shall create and maintain a health care workforce database. The authority shall provide data from the health care workforce database and may provide data from other relevant sources, including data related to the diversity of this state's health care workforce, upon request to state agencies and to the Legislative Assembly. The authority may contract with a private or public entity to establish and maintain the database and to perform data analysis. [2009 c.595 §1175; 2011 c.630 §23; 2013 c.14 §9; 2015 c.318 §40; 2015 c.380 §1; 2017 c.6 §24; 2019 c.3 §3; 2019 c.43 §8]

 

Note: Section 3, chapter 380, Oregon Laws 2015, provides:

Sec. 3. (1) For individuals applying to renew a license to practice a regulated profession with the Oregon Board of Dentistry, Board of Licensed Dietitians, Oregon State Board of Nursing, State Board of Pharmacy, Oregon Medical Board, Occupational Therapy Licensing Board and Physical Therapist Licensing Board, the amendments to ORS 676.410 by section 1, chapter 380, Oregon Laws 2015, apply to applications to renew a license to practice a regulated profession that are submitted on or after January 1, 2016.

(2) For individuals applying to renew a license to practice a regulated profession with the State Board of Examiners for Speech-Language Pathology and Audiology, State Board of Chiropractic Examiners, State Board of Licensed Social Workers, Oregon Board of Licensed Professional Counselors and Therapists, State Board of Massage Therapists, Oregon Board of Naturopathic Medicine, Respiratory Therapist and Polysomnographic Technologist Licensing Board, Oregon Board of Optometry, Oregon Board of Psychology and Board of Medical Imaging, the amendments to ORS 676.410 by section 1, chapter 380, Oregon Laws 2015, apply to applications to renew a license to practice a regulated profession that are submitted on or after the date on which rules are adopted for health care workers regulated by a health care workforce regulatory board pursuant to ORS 676.410 (3). [2015 c.380 §3; 2017 c.6 §25]

Source: https://www.oregonlegislature.gov/bills_laws/ors/ors676.html

 


OREGON HEALTHCARE WORKFORCE DATABASE

409-026-0100
Definitions

The following definitions apply to OAR 409-026-0100 to 409-026-0140:

(1) “Authority" means the Oregon Health Authority.

(2) “Electronic media" means an electronic data storage medium.

(3) “Health care workforce information" means data collected using the license renewal process for selected Oregon health care professionals.

(4) “Health care workforce regulatory board" means the following:

(a) Board of Licensed Dietitians;

(b) Board of Medical Imaging;

(c) Occupational Therapy Licensing Board;

(d) Oregon Board of Dentistry;

(e) Oregon Board of Examiners for Speech-Language Pathology and Audiology;

(f) Oregon Board of Licensed Professional Counselors and Therapists;

(g) Oregon Board of Naturopathic Medicine;

(h) Oregon Board of Optometry;

(i) Oregon Medical Board;

(j) Oregon State Board of Licensed Social Workers;

(k) Oregon State Board of Nursing;

(l) Physical Therapist Licensing Board;

(m) Respiratory Therapist and Polysomnographic Technologist Licensing Board;

(n) State Board of Chiropractic Examiners;

(o) State Board of Massage Therapists;

(p) State Board of Pharmacy; and

(q) State Board of Psychologist Examiners.

Statutory/Other Authority: ORS 676.410
Statutes/Other Implemented: ORS 676.410
History:
OHP 3-2016, f. & cert. ef. 3-25-16
OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16
OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0110
Data Elements

(1) Pursuant to ORS 676.410, a health care workforce regulatory board must collaborate with the Oregon Health Authority to collect health care workforce information. The information may include but is not limited to the following:

(a) Gender;

(b) Race;

(c) Ethnicity

(d) Languages spoken;

(e) Year of birth;

(f) Educational background;

(g) Specialty training or certification;

(h) Practice status and hours;

(i) Practice type and setting;

(j) Geographic location of practice; and

(k) Future practice plans.

(2) The Authority may not include any health care workforce information relating to licensees' disciplinary actions or criminal background.

(3) The Authority shall collaborate with health care workforce regulatory boards to determine data elements and specifications and communicate the information to the health care workforce regulatory boards no later than six months prior to data collection.

(4) The Authority shall provide a data collection tool that health care workforce regulatory boards may use to collect required data elements.

(5) The healthcare workforce regulatory boards that utilize the Authority's data collection tool shall provide verification information to the Authority, which may include:

(a) License number;

(b) Name;

(c) Birth year; and

(d) Original license date.

Statutory/Other Authority: ORS 676.410
Statutes/Other Implemented: ORS 676.410
History:
OHP 3-2016, f. & cert. ef. 3-25-16
OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16
OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0120
Reporting Schedule and Format

(1) Health care licensing boards shall include data collection set forth OAR 409-026-0110 in the license renewal process, using the Authority's provided data collection tool or other tool agreed upon by the Authority.

(2) Collection of the health care workforce information required by this rule shall begin on the following dates:

(a) For health care professionals licensed by the Oregon State Board of Nursing; May 1, 2009;

(b) For health care professionals licensed by the Oregon Medical Board; October 1, 2009;

(c) For health care professionals licensed by the Oregon Occupational Therapy Licensing Board, the Oregon Board of Dentistry, the Oregon Physical Therapist Licensing Board, the State Board of Pharmacy, and the Board of Examiners of Licensed Dieticians; for license renewal periods on or after January 1, 2010.

(d) For health care professionals licensed by the Respiratory Therapist and Polysomnographic Technologist Licensing Board, and Oregon State Board of Social Workers; June 1, 2016.

(e) For chiropractic physicians licensed by the Oregon Board of Chiropractic Examiners; June 1, 2016. For chiropractic assistants licensed by the Oregon Board of Chiropractic Examiners; June 1, 2017.

(f) For health care professionals licensed by the Oregon Board of Massage Therapists, Oregon State Board of Licensed Professional Counselors and Therapists, and Oregon State Board of Psychologist Examiners; July 1, 2016.

(g) For the health care professionals licensed by the Oregon Board of Medical Imaging; September 1, 2016.

(h) For health care professionals licensed by the Oregon Board of Naturopathic Medicine; November 1, 2016.

(i) For the health care professionals licensed by the Oregon Board of Optometry; June 1, 2017.

(j) For the health care professionals licensed by the Oregon Board of Examiners for Speech-language Pathology and Audiology; November 1, 2017.

(3) Health care workforce regulatory boards shall submit required information to the Authority according to the following schedule:

(a) For health care workforce regulatory boards with a fixed licensing period or periods, the information shall be submitted within 90 days of the close of each period;

(b) For health care workforce regulatory boards with rolling licensing periods, the information shall be submitted annually, no later than July 1 of each year, or a date agreed upon by the Authority.

(4) The health care workforce information shall be submitted in one file that includes unique records for each individual license renewed during the reporting period.

(5) The records must be assembled in the format proscribed by the Authority and must be submitted electronically or on electronic media.

Statutory/Other Authority: ORS 676.410
Statutes/Other Implemented: ORS 676.410
History:
OHP 3-2016, f. & cert. ef. 3-25-16
OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16
OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0130
Fees

(1) The Authority shall establish a per-license fee to cover the cost of collecting and reporting health care workforce information. The fee shall be calculated by adding the costs necessary to compile, maintain, and analyze the health care workforce information and dividing that cost by the approximate number of individuals licensed in Oregon.
(2) Each health care licensing board shall submit, in a format agreed to by the Authority and each Board, the total number of individuals renewed in accordance with the schedule set forth in OAR 409-026-0120 for use in determination of fee calculation for the previous license period.
(3) The fee may not exceed $8.00 per individual licensed for two years and $4.00 per individual licensed for one year for individuals renewing on or after January 1, 2026. If the per-license fee calculation results in a figure above $8.00, the Authority shall review the process for calculating the fee with a stakeholder group with representation from each health care workforce regulatory board.
(4) The health care workforce information fees collected by health care workforce regulatory boards shall be paid to the Authority on a schedule agreed to by the Authority and each health care workforce regulatory board.
(5) Late payments are subject to recovery in accordance with the laws of the State of Oregon.

Statutory/Other Authority: ORS 676.410
Statutes/Other Implemented: ORS 676.410
History:
OHP 5-2026, amend filed 07/07/2026, effective 07/07/2026
OHP 3-2016, f. & cert. ef. 3-25-16
OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16
OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

409-026-0140
Data Access

(1) For purposes of planning or analysis, the Authority may share de-identified, individual-level health care workforce data with other state agencies, including but not limited to:

(a) Agencies, offices, or contractors of the Authority.

(b) The Oregon Employment Department.

(2) The Authority may not provide individual-level public data sets to a non-governmental agency without written consent from the relevant health care workforce regulatory board.

Statutory/Other Authority: ORS 676.410
Statutes/Other Implemented: ORS 676.410
History:
OHP 3-2016, f. & cert. ef. 3-25-16
OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16
OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10

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