Q: When are SSA Summer Program grants available?
For the initial cohort, identified schools will be awarded a 3 year grant with annual disbursements (Summer of 2021, 2022, 2023). An additional cohort was selected in fall of 2021 to receive the SSA summer grant for summers 2022 and 2023. Starting in 2024, ODE will identify future cohorts to be eligible for two summers of funding.
Q: When can we hold a summer program?
SSA Summer programs may be held any time between the close of the regular school term and the beginning of the next regular term.
Q: Who should attend SSA Summer Programs?
SSA Summer Programs may serve students in kindergarten through grade 8. This includes students entering kindergarten in the fall following the summer program and students exiting 8th grade going into 9th grade.
Q: May a school focus on a specific grade span or group of students?
Yes. SSA Summer Programs may focus services on certain grade bands (e.g., incoming kindergartners, key grade level transitions, etc.) based on the unique strengths and needs of the students and families served by the school. SSA Summer Programs must enroll students that reflect the demographics of the school’s student population, to the extent practicable, with a focus on supporting student groups that have been historically underserved within the school’s community and that are experiencing a significant opportunity and acheivement gaps within the school.
Q: May students from schools not identified as eligible attend SSA Summer Programs?
SSA Summer Program grant funds must only be used to serve students from eligible schools that have accepted funds. Schools and districts may braid funds with other state and/or federal grants to serve students outside of the eligible school.
Q: What is meant by Direct Academic Instruction?
Direct Academic Instruction means scheduled time during which students are engaged in evidence-based, planned learning activities or assessments that are: (a) Culturally responsive; (b) Designed to meet academic content standards; and (c) Under the direction and supervision of a teacher licensed under ORS 342.125
or an appropriately supervised instructional assistant as defined in ORS 342.120
Q: Is there a minimum time requirement for SSA Summer Program?
Yes. Schools are required to provide at least 60 hours of Direct Academic Instruction scheduled over at least 3 weeks. Please note there are other program requirements in OAR 581-017-0620 – OAR 581-017-0635
Q: Can the 60 hours of Direct Academic Instruction be broken up into two separate chunks of time (e.g., two weeks in June and 3 weeks in August)?
The 60 hours of Direct Academic Instruction is intended for a consistent cohort of the same students. To the extent practicable, if there is a gap of time between sessions, both sessions must include the same group of students with one session occuring for at least 3 consecutive weeks.
Q: My school district operates four days per week. Does a four day week meet the three week requirement?
Yes. SSA Summer Programs must operate at least 3 consecutive weeks and provide at least 60 hours of Direct Academic Instruction. A program may be four days a week as long as the program meets the 60 hour requirement.
Q: What kinds of activities are allowable during summer programming?
We encourage schools to design programs that build upon student strengths and align with overall school and district improvement efforts. SSA Summer Programs must provide a broad array of focused, well-rounded, culturally responsive, and when appropriate culturally specific, educational activities targeted to meet the needs of students to advance academic achievement and support student success, including, but not limited to, activities that support: (A) Inquiry-based, hands-on instruction; (B) Healthy and active lifestyle, including physical activity; or (C) Students’ social and emotional well-being.
Q: Are SSA Summer Programs required to provide transportation?
Yes. The goal is to reduce barriers in preventing student participation. SSA Summer Programs must offer students a means of transport if they participate in summer learning if they are unable to attend without it. SSA Summer Program grant funds may be used to pay for transportation.
Q: Are programs required to provide a meal?
SSA Summer Programs are required to offer a child nutrition program if the summer program is eligible for the nutrition program and is required to provide meals under state or federal law.
Q: What are the different options for summer food service?
The Child Nutrition program available to grantees will depend on the type of programming they plan to offer.
Grantees offering educational activities that are meant for credit recovery or credit advancement (i.e. summer school) can provide meals through our School Nutrition Programs. Grantees offering educational activities for growth and enrichment (no credit recovery/advancement) can provide meals through the Summer Food Service Program. Grantees should work with their Nutrition Services department to determine next steps.
Q: How do I find out more information about summer food service?
Grantees are encouraged to reach out to their Nutrition Services department to discuss options for summer meal service. For information about how to apply for the Summer Food Service Program visit ODE Child Nutrition Programs “Becoming a Summer Food Service Sponsor
” webpage. Please contact firstname.lastname@example.org with any questions.
Q: Are grant recipients allowed to use grant funds to contract with Community Based Organizations (CBO)?
Yes. With ODE’s prior written consent, grant recipients may use grant funds to contract for the provision of SSA Summer Program services. Contracts may be established with federally-recognized Tribal governments, Education Service Districts (ESDs), education-focused non-profit organizations, and other qualified entities. Consent to any contract will not relieve the grant recipient of its duties or obligations under the grant agreement.
Q. In the definition of Direct Academic Instruction the law states programs have to be under the direction and supervision of a licensed teacher. Under Eligibility (2) it says schools can contract out for services; does this mean that a contractor (like a CBO program) has to have a certified teacher in charge or involved in the delivery of programming?
Yes. Instructional activities must be delivered by a licensed teacher or appropriately supervised instructional assistant for at least 60 hours of Direct Academic Instruction. Any programming outside of the 60 hours must still meet program requirements, and may or may not be delivered by a licensed teacher or instructional assistant.
Q: In general, is it sufficient that the school has some kind of teacher oversight of the summer program to meet the Direct Academic Instruction requirement?
No. The intention of the law is that students would be engaged in learning designed and delivered by a licensed teacher and/or appropriately supervised instructional assistant.
Q: Is it allowable to charge a fee to families for additional supplies used during summer learning?
No. Grant recipients may not charge fees in order for students to participate in SSA Summer Programs.
Q: Can sites share SSA Summer Program Plans with each other?
Yes. ODE encourages grantees to collaborate and share ideas. ODE will post program abstracts to the SSA Summer Program webpage. Office hours are held on the 4th Thursday of the month which is a place where SSA Summer programs can ask questions, collaborate with other programs, and surface any problems of practice.
Q: Will there be an update to RSSL to guidelines for summer programming or should we use the version currently posted to guide our safety planning?