Privacy Policy Summary
Thank you for visiting the Oregon Department of Education website and reviewing our privacy policy. Our policy is simple: We collect no personal information about you unless you choose to provide that information to us. We do not give, share, sell or transfer any personal information to a third party.
Some of our webpages (such as online event registration or online surveys) let you voluntarily submit personal information.
Public Disclosure
All information collected at this site becomes a public record unless an exemption in law exists.
ORS 192 is the Oregon Public Records Law and there are other program specific statutes and administrative rules regarding public records. In the State of Oregon, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records that serve various needs including the privacy of individuals. Both state and federal laws provide exceptions. We may request personally identifiable information from you in order to provide requested services, but such information is handled as it would be on an in-person visit to a governmental office.
Non-personal Information We Record
If you do nothing during your visit but browse through the website, read pages or download information, our website's operating system will automatically record some general information about your visit.
During your visit, our web operating system will record:
- The Internet domain for your Internet service, such as "xcompany.com" or "xcompany.net" if you use a private Internet access account, or "yourschool.edu" if you connect from a college or university domain.
- The type of browser (such as "Google Chrome version X" or "Microsoft Edge version X") that you are using.
- The type of operating system that you use (such as Macintosh, Unix or Windows).
- The date and time you visit our site, and the webpages that you visit on our site.
We use this information for statistical analysis, to help us make our site more useful to visitors. This tracking system does not record information about individuals.
Cookies
On certain ODE webpages, we use "cookies" to help you use our web sites interactively. A cookie is a small file that a website transfers to your computer's hard disk, usually to keep track of you while you are connected to that site.
The cookies on ODE webpages may store your name and pertinent information that helps us know if you are associated with a particular education facility (if you provided this information when you previously used one of our online applications). We also store viewing preference information (if you use our "Styles" option). The cookie makes it easier for you to use the dynamic features of these webpages, without having to provide the same information again as you move from one page to another.
To protect your privacy, be sure to close your browser completely after you have finished conducting business with a website that uses cookies. If you are concerned about the potential use of information gathered from your computer by cookies, you can set your browser to prompt you before it accepts a cookie. Most Internet browsers have settings that let you identify and/or reject cookies. Please note that most of our online applications require you to use cookies.
Information From Email You Send to Us
If you decide to send us an email, the message will usually contain your return email address. If you include personally identifying information in your email because you want us to address issues specific to your situation, we may use that information in responding to your request. In other limited circumstances, including requests from Congress, state legislature or limited other parties, we may be required by law to disclose information that you submit.
Also, email is not necessarily secure against interception. Please send only information necessary to help us process your request.
Information Collected From Interactive Forms
On some of our webpages we offer interactive forms that let you voluntarily submit personal information (such as your email address, name or organization). This occurs when you are registering for various conferences, workshops or training sessions offered by ODE. In those cases, all submitted information is used only for the expressed purposes for which it is intended and is not made available to any third party.
Links to Other Sites
Our policy discloses the privacy practices for the ODE website, but ODE provides links to other websites. When you leave an ODE webpage, you will be going to sites that are beyond our control. These other sites may send their own cookies to users, collect data or solicit personal information. The privacy policies and procedures described here for ODE do not apply to any external links. We encourage you to read the privacy policies of any site you link to from ours, especially if you share any personal information.
Security
For security purposes and to make sure this service remains available to all users, we use special software programs for monitoring network traffic to identify unauthorized attempts to upload or change information, or otherwise to cause damage to this government computer system. These programs collect no information that would directly identify individuals, but they do collect information that could help us identify someone attempting to tamper with this website.
If you use this system, you should understand that all activities may be monitored and recorded. Anyone using this system expressly consents to such monitoring.
WARNING: If such monitoring reveals possible evidence of criminal activity, monitoring records may be provided to law enforcement officials.
Except for authorized law enforcement investigations, we make no other attempts to identify individual users or their usage habits. We only use raw monitoring data logs for determining trends in usage patterns and in diagnosing system problems.
NOTE: Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986.
If you have any questions, please contact the ODE Communications team.