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CRRSA Emergency Assistance for Non-Public Schools (EANS) Program

The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA Act) authorizes Oregon, through the Governor’s Emergency Education Relief (GEER II) Fund to provide support to Non-Public Schools. This program is called the Emergency Assistance for Non-Public Schools (EANS) and authorizes the Oregon Department of Education (ODE) to provide services or assistance to eligible non-public schools to address the impact that COVID-19 has had, and continues to have, on non-public school students and teachers. Services to non-public schools that enroll low-income students and are most impacted by the pandemic will be prioritized. The window to apply for this closed April 30, 2021. Another opportunity for funds will be available with the American Rescue Plan. 


Note: The CRRSA Act does not include an Equitable Services provision and this program is separate from the Equitable Services provision in the Elementary and Secondary School Emergency Relief Fund (ESSER I) and Governor's Emergency Education Relief (GEER I) programs under the CARES Act.


For questions about this program, please email the EANS team.

Important Dates

  • August 13, 2021 - Last date to submit request to ODE for 2nd installment of Final EANS Allocations. Please email Renée House to request your full allocation. This has been updated to allow for time to amend the agreements.
  • July 1, 2023 - Final CRRSAA EANS (EANS I) services and assistance and/or reimbursement needs requested.

Program Updates 10/12/21

Staff Funding-
If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact Jackie Degel at FACTS Education Solutions. 

To address any challenges with onboarding for new employees with FACTS, several support tools are in place. Please share these links and information with your current employees onboarding with FACTS: 
  • FACTS offers dedicated support sessions to support new employees with onboarding troubleshooting 3 times a week on Mondays, Wednesdays and Fridays from 1-2pm PST.  Onboarding employees can access these by clicking the link here: Click here to join the meeting during these times. If they are unable to attend one of these sessions, they can always contact FACTS IT Helpdesk at 877-523-2273, select option 9.
  • Employees will receive a one time stipend of $100 upon completion of onboarding to compensate for the time involved, paid for through EANS funds for salary. 
The onboarding process generally takes from 2 days to 1 week. 2 weeks are allowed for those who might be experiencing difficulty and need support troubleshooting. Approximately 2 hours total time is needed to complete all steps online, although may vary depending on individual and unique circumstances. 

Important EANS Dates-
  • Wednesday, October 13th - Next regular session Private School Office Hours with EANS content, 9-10am
  • October 22nd to November 30th- The ARP EANS application window will be open to all eligible schools in Oregon. The most significant new eligibility requirement for those schools most impacted by COVID-19 is the enrollment of 40% or more low-income students. Allowable documents for verification of eligibility and 40% low income population will be shared at the October 13th Private School Office Hours. 
  • July 1, 2023 - Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. 
Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team. 

Archived Updates

​CRRSA EANS Program Updates & Information - 10/5/2021​​

Important EANS Dates-
  • Wednesday, October 13th- Next regular session Private School Office Hours​ with EANS content, 9-10am
  • October 22nd to November 30th- The ARP EANS application window will be open to all eligible schools in Oregon. The most significant new eligibility requirement for those schools most impacted by COVID-19 is the enrollment of 40% or more low-income students. Allowable documents for verification of eligibility and 40% low income population will be shared at the October 13th Private School Office Hours. 
  • July 1, 2023- Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team.


​​

CRRSA EANS Program Updates & Information - 9/28/2021​​

Report of Current Available Funds-
As a reminder, today all schools will be receiving another email with a breakdown of requests that have been submitted to date and how much EANS funds are available for use from the total award amount. This email will be sent twice a month to keep schools informed of their available funds to use throughout the program. 

Product Inventory Tracking-
As a reminder, we will need a way to keep an up to date and accurate Product Inventory list of all of these items that are being used at your schools that might have market value at the end of the program. Please keep this list updated throughout the duration of the EANS Program to account for all of these items and the conditions they are in.

Staff Funding-
If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact Jackie Degel at FACTS Education Solutions. 

To address any challenges with onboarding for new employees with FACTS, several support tools are in place. Please share these links and information with your current employees onboarding with FACTS: 
  • FACTS offers dedicated support sessions to support new employees with onboarding troubleshooting 3 times a week on Mondays, Wednesdays and Fridays from 1-2pm PST.  Onboarding employees can access these by clicking the link here: Click here to join the meeting during these times. If they are unable to attend one of these sessions, they can always contact FACTS IT Helpdesk at 877-523-2273, select option 9.
  • Employees will receive a one time stipend of $100 upon completion of onboarding to compensate for the time involved, paid for through EANS funds for salary. 
  • The onboarding process generally takes from 2 days to 1 week. 2 weeks are allowed for those who might be experiencing difficulty and need support troubleshooting. Approximately 2 hours total time is needed to complete all steps online, although may vary depending on individual and unique circumstances. 

Important EANS Dates-
  • Wednesday, October 13th- Next regular session Private School Office Hours​ with EANS content, 9-10am
  • October 22nd- The ARP EANS application window opens to all eligible schools in Oregon. The most significant new eligibility requirement for those schools most impacted by COVID-19 is the enrollment of 40% or more low-income students. Allowable documents for verification of eligibility and 40% low income population will be shared at the October 13th Private School Office Hours. 
  • July 1, 2023- Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team.

CRRSA EANS Program Updates & Information - 9/21/2021​​

9/17/21 Update to the Frequently Asked Questions (FAQs)-
The U.S. Department of Education published a revised set of Frequently Asked Questions (FAQs), for the Emergency Assistance to Non-Public Schools (EANS) Program, as authorized by the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA Act) and the American Rescue Plan Act of 2021 (ARP Act). The document contains revisions to the Purpose of the Document, updates to 23 FAQs, and the addition of  19 new FAQs. 

Staff Funding-
If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact Jackie Degel at FACTS.

Product Inventory Tracking-
As a reminder, we will need a way to keep an up to date and accurate Product Inventory list of all of these items that are being used at your schools that might have market value at the end of the program. Please keep this list updated throughout the duration of the EANS Program to account for all of these items and the conditions they are in. We recommend that you label these items using your EANS Agreement Numbers as a means to identify and monitor them during the program. This will be required to be turned in at the end of the program to perform a life cycle analysis.

Important EANS Dates-
  • Wednesday, October 13, 2021- Next regular session Private School Office Hours with EANS content, 9-10am
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023 - Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team​. 


CRRSA EANS Program Updates & Information - 9/14/2021​​​

​Product Inventory Tracking-

As more reimbursement and purchasing requests are being sent in for the CRRSA EANS program, we will need a way to keep an up to date and accurate Product Inventory list of all of these items that are being used at your schools that might have market value at the end of the program. Please keep this list updated throughout the duration of the EANS Program to account for all of these items and the conditions they are in. We recommend that you label these items using your EANS Agreement Numbers as a means to identify and monitor them during the program. This will be required to be turned in at the end of the program to perform a life cycle analysis. 

Report of Current Available Funds-
As a reminder, today all schools will be receiving another email with a breakdown of requests that have been submitted to date and how much EANS funds are available for use from the total award amount. This email will be sent twice a month to keep schools informed of their available funds to use throughout the program. 

Staff Funding-
If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact Jackie Degel at FACTS.

Important EANS Dates-
  • Wednesday, October 13, 2021- Next Private School Office Hours 9-10am
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023- Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team​. 

CRRSA EANS Program Updates & Information - 9/7/2021​​

EANS Exhibit B Purchase Request Process Update-

For software purchase requests, please provide a quote from our vendor SHI or by contacting TeamOregon@SHI.com​. This has been updated on our CRRSA EANS webpage as well.

Important EANS Dates-
  • Wednesday, September 8, 2021- Next Private School Office Hours 9-10am
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023- Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team. 


​​​​EA​NS Program Updates & Information - 8/31/2021​

New Report for Current Available Funds Begins Today-
Later today all schools will be receiving an email with a breakdown of requests that have been submitted to date and how much EANS funds are available for use from the total award amount. This email will be sent twice a month to keep schools informed of their available funds to use throughout the program. 

Staff Funding-
If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact Jackie Degel at FACTS, who is partnering with us to contract these needs. 

Important EANS Dates-
  • Wednesday, September 8, 2021- Next Private School Office Hours 9-10am
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023- Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. *Amended from 9/2023 to allow for processing prior to EANS program closing. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team​. 


EA​NS Program Updates & Information - 8/26/2021​

Important Unfinished Learning Staff Funding Update for the Fall-
ODE has gained approval for an emergency contract with FACTS for the 2021-2022 academic school year starting August 30, 2021 and ending June 30, 2022 to address staffing eligible under EANS. 

If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact FACTS who is partnering with us to contract these needs. If you previously shared these needs with Douglas ESD, we ask that you please communicate this information again to FACTS at this time.

Main contact:
FACTS Education Solutions:
https://factsmgt.com/facts-ed/eans/ 

Important EANS Dates-
  • ​Wednesday, September 8, 2021- Next Private School Office Hours 9-10am
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023- Request for final reimbursements and purchase of goods or services to the ODE for delivery/payment prior to EANS program end date of September 30, 2023. *Amended from 9/2023 to allow for processing prior to EANS program closing. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team. 


​​EA​NS Program Updates & Information - 8/10/2021​​​​​

Important EANS Dates-
  • August 11, 2021- Next Private School Office Hours 9-10am
  • August 13, 2021- Last date to submit request to ODE for 2nd installment of Final EANS Allocations. Please email Renée House to request your full allocation. This has been updated to allow for time to amend the agreements.
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023- Schools must submit all requests for purchase of goods or services to the ODE by July 1, 2023 for delivery before September 30, 2023.
  • September 30, 2023- All requests for reimbursements must be provided to ODE by September 30, 2023

Important Process Updates- 
  • Purchase Requests using Exhibit B: PLEASE NOTE: This process has to go through our ODE procurement purchasing process and cannot be given a guarantee arrival date
  • Reimbursement Requests using Exhibit C​: PLEASE NOTE: If you have a reimbursement request in progress or awaiting verification information, additional requests will not be reviewed until the others are have been completed

To review past updates or see additional information, please be sure to visit our EANS webpage. 

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team. 


EA​NS Program Updates & Information - 8/3/2021​​​

ARP EANS- 

We are beginning work on our state application for ARP EANS. This application deadline is September 9th. There are two important changes to ARP EANS from EANS I to keep in mind: 
There will be no reimbursements allowed under ARP EANS.
Only schools with 40% or higher low-income student populations are eligible under ARP EANS. 
 
Unfinished Learning Staffing- 
If your school is interested in using EANS allocation dollars to fund staffing positions to address the pandemic conditions and unfinished learning, please contact FACTS, who is partnering with us to contract these needs. 
 
Main contact:
FACTS Education Solutions:
https://factsmgt.com/facts-ed/ 
https://factsmgt.com/facts-ed/eans/ 
 
Important EANS Dates-
  • August 11, 2021- Next Private School Office Hours​ 9-10am
  • August 13, 2021- Last date to submit request to ODE for 2nd installment of Final EANS Allocations. Please email Renée House to request your full allocation. This has been updated to allow for time to amend the agreements.
  • October, 2021- Anticipated date for the ARP EANS application window opening to eligible schools in Oregon who serve a student population of 40% or more low-income students and are most impacted by COVID-19. 
  • July 1, 2023- Schools must submit all requests for purchase of goods or services to the ODE by July 1, 2023 for delivery before September 30, 2023.
  • September 30, 2023- All requests for reimbursements must be provided to ODE by September 30, 2023

Thank you for your support and partnership, and as always, if you have any questions please direct them to our EANS Team. 


​

EA​NS Program Updates & Information - 7/23/2021​​​

​Important Summer School and Unfinished Learning Staff Funding Update- ​

As we are working to address all private school needs in negotiating a 3rd party contract for staffing uses of EANS funds, we have determined that another organization was more tailored to be able to meet those than Douglas ESD. FACTS Education Solutions, which some of you may already be familiar with, is working with other states and the EANS program already. They are able to offer services around staffing for summer programs and future programs as a non-governmental organization, which will allow for more flexibility. We appreciate Douglas ESD’s work and their support of our shift to contracting with FACTS to better meet all of the priority staffing needs your schools have communicated. 
 
We would like to therefore share that we will be partnering with FACTS Education Solutions. FACTS would like to share a little about themselves, their work, and their contact information: 
 
FACTS Education Solutions is part of the FACTS and Nelnet family of companies– which means we’re dedicated to elevating the education experience through professional development and teacher/student growth. By connecting schools with resources, teachers, and technology FACTS Education Solutions helps private schools offer students the best education possible. FACTS Ed specializes in services to non-public schools through federal funding sources such as ESSA and EANS, including LEA/SEA contracting and compliance documentation support and experience. During the COVID-19 crisis, FACTS Education Solutions quickly adjusted to provide remote instruction, remote professional development options as well as resources and educator position support to address the pandemic conditions and learning loss.
 
Main contact:
  • Jackie Degel
  • jdegel@factsmgt.com 
 
 
We have shared the information you already submitted in your Google Application/Interest form for staffing needs. If you are a school with current summer staffing that you have immediate funding needs from EANS for, please reach out to Jackie Degel as soon as possible. If you have staffing needs for fall positions, please wait for contact from Jackie and FACTS. We want to prioritize those immediate summer staffing needs and appreciate your continued patience. 
 
Thank you to all of you for your support and partnership. We are excited to have FACTS on board with our current EANS work, as well as our future ARP EANS needs. 
 
If you have any questions please direct them to our EANS Team​. 


EA​NS Program Updates & Information - 7/13/2021​​

Summer School and Unfinished Learning Staff Funding Update-

​Once again, Thank you to Douglas ESD for stepping up to support this aspect of EANS. The first step in the process is for you to fill out this Google Application of Interest for EANS Allowable Staffing by Douglas ESD. This form needs to be submitted by Thursday, July 15th. Once you have submitted your application, you will be contacted by Veronica Van Drimmelen to address your needs. We appreciate your patience in waiting for Veronica to contact you, while she moves through the applications submitted, to allow for timely responses to all schools interested. 

​ARP EANS- 

On Friday, July 9, USED posted final requirements regarding the implementation of the Emergency Assistance to Non-Public Schools (EANS) program under the American Rescue Plan (ARP EANS). Governors have until September 9, 2021 to apply for the ARP EANS funds. We will communicate our anticipated application window dates for Oregon’s Private Schools within the next 2 weeks. In the meantime, we would like to form an advisory group to provide input around the application process and requirements from EANS I to inform our process, particularly in the area of equity and the racially disproportionate impact COVID-19 has had. If you would like to be a part of this group, please email Krista Whitney by Friday, July 16th (subject: ARP EANS Advisory Group). Thank you!

​Important EANS Dates-

  • July 15, 2021 Window closes for Google Application of Interest for EANS Allowable Staffing by Douglas ESD to contract for FTE to address unfinished learning, via EANS funding. 
  • August 11, 2021 Next Private School Office Hours 9-10am
  • UPDATE: August 13, 2021 Last date to submit request to ODE for 2nd installment of Final EANS Allocations. Please email René​e House to request your full allocation. This has been updated to allow for time to amend the agreements.
  • July 1, 2023 Schools must submit all requests for purchase of goods or services to the ODE by July 1, 2023 for delivery before September 30, 2023.
  • September 30, 2023 All requests for reimbursements must be provided to ODE by September 30, 2023​

EANS Program Updates & Information - 7/6/2021​​

​Summer School and Unfinished Learning Staff Funding Update

We are thrilled to announce that Douglas ESD has officially partnered with ODE to lead the work in contracting with Oregon private schools for staffing needs to fulfill Item D-6 of the federal regulations. This includes current staff that you would like to submit to Douglas ESD for consideration to contract with, as well as new positions and staffing needs they are able to recruit and hire for your school. Thank you to Douglas ESD for this amazing partnership and step up for private schools, their students, and communities!

The first step in the process is for you to fill out this Google Application of Interest for EANS Allowable Staffing by Douglas ESD.

Once you have submitted your application, you will be contacted by Veronica Van Drimmelen​ to address your needs. Please keep in mind that Douglas ESD will be receiving forms and needs from all 108 EANS participating schools at once. They will need to focus on compiling the information, prioritizing order of contact to schools, and getting their system into place. Allowing them to contact you, rather than contacting them immediately, will help them to focus their time on supporting you as quickly as possible. We appreciate your continued patience. If you have expressed needs for current staff, you will be contacted first and can anticipate contact from Veronica in the next 1-2 weeks. If you have needs for new positions/recruiting needs, you can anticipate contact in the next 2-3 weeks. 

We know that you have many questions and would like to meet the incredible staff at Douglas ESD! We will therefore be holding a special EANS- ODE/DESD Office Hours to share information and gather information around staffing needs. This session will take place Wednesday, July 7th from 11am-12pm. The ZOOM LINK IS HERE. We look forward to this time to work together to understand and address your school staffing needs, as allowable under the EANS program.​

​

EANS Program Updates & Information - 6/29/2021​​
Summer School and Unfinished Learning Staff Funding Update 

We are thrilled to announce that we are negotiating agreements with Douglas ESD. If you have staff FTE needs to address unfinished learning that is eligible under EANS, we will have contact information for you soon. 

Professional development needs will be handled by Lane ESD. We will also share that contact information with you as soon as possible. 

Both agreements will have a start date of June 18, 2021, so staff that were hired for the beginning of summer school last week, should be able to contract with Douglas ESD and retroactively have a start date of June 18. We will confirm this start date with the ESD in our negotiations. We greatly appreciate your patience as we set this system up. 

A huge thank you to our Sonja on our EANS team for working to make this happen. Another shout out of gratitude to our new ESD partners for taking on this work to support your schools and Oregon’s private school students! An additional thanks to all of you for your patience and partnership. THANK YOU!


EANS Office Hours 6/23/2021​​

EANS Program Updates & Information - 6/22/2021​

  • Summer School and Unfinished Learning Staff Funding 
    • We are currently setting up our system with an ESD who will then be the contact point for you and your staff for contracting additional or new FTE to address unfinished learning needs that are covered by EANS funding.
    • The system should be established and ready for you to contact/utilize EANS funds on Monday, June 28th. 
    • ESSER I funds can be utilized to pay for staffing until EANS funds can be utilized through the ESD, if you have any remaining. 
    • We will share contact information via this Listserv as soon as our ESD contact is ready to go. 
  • Private School Office Hours this week - Wednesday, June 23rd 9am. EANS will share at the end. ZOOM  LINK
  • Important Dates:
    • June 28, 2021 - Anticipated date ESD can be contacted to contract for FTE to address unfinished learning, via EANS funding. 
    • August 30, 2021 - ODE has to have funds obligated in Agreements before August 30, 2021. If an additional installment for the full EANS award amount is needed please let us know as soon as possible. 
    • July 1, 2023 - Schools must submit all requests for purchase of goods or services to the ODE by July 1, 2023 for delivery before September 30, 2023.
    • September 30, 2023 - All requests for reimbursements must be provided to ODE by September 30, 2023
  • Purchasing Requests - For all requests to purchase items please submit Exhibit B as well as a quote from the vendor for the cost of the items. If the purchase is over $10,000, please provide quotes from 3 vendors so that our procurement may process these. 
    • For technology purchase requests, please provide a quote from our vendor CDW.
  • Reimbursements​ - If you are submitting Exhibit C for reimbursement requests and are providing an invoice, please also provide proof of purchase. You may supply check stubs or check register from your accounts payable that correlates and matches up to the provided invoices to show that the purchase has gone through. We can also accept copies of general ledger entries with an invoice or other identifying number that matches the purchase. If staff made any purchases of items, please include documentation showing they were reimbursed by the school. If items were purchased using a school credit card, please provide documentation that shows payment of the card in the same amount.

EANS Program Updates & Information - 6/15/2021​


  • Summer School and Unfinished Learning Staff Funding - As we have shared, EANS allows for use of grant monies for additional staff positions and increase in FTE of current staff outside of normal FTE to address unfinished learning due to COVID-19. We are working to comply with EANS requirements and set up a partnership with an ESD to facilitate the contracting of your staff who will implement this instruction and planning. We are currently working to set up an ESD to contract with you. We understand your needs here are pressing and hope to have information this week on the process for getting your staffing needs set up. We will update you via Listserv as soon as we have this information available. 
  • ​Private School Office Hours for Summer - Thank you to those that were able to participate in our Thursday, June 3rd EANS Summer School Info & Listening Session. If you were unable to participate, you may review the PowerPoint​. We wanted to share the recording, however we ran into some technical difficulties and the recording was unavailable.
  • Important Dates - 
    • ​August 30, 2021 - ODE has to have funds obligated in Agreements before August 30, 2021. If an additional installment for the full EANS award amount is needed please let us know as soon as possible. 
    • July 1, 2023 - Schools must submit all requests for purchase of goods or services to the ODE by July 1, 2023 for delivery before September 30, 2023.
    • September 30, 2023 - All requests for reimbursements must be provided to ODE by September 30, 2023
  • Reimbursements - As a reminder, if you are submitting Exhibit C for reimbursement requests and are providing an invoice, please also provide proof of purchase. You may supply check stubs or check register from your accounts payable that correlates and matches up to the provided invoices to show that the purchase has gone through. We can also accept copies of general ledger entries with an invoice or other identifying number that matches the purchase. For any reimbursement requests for Chromebooks, laptops, portable air purifiers or any other non-durable goods please provide serial numbers. Once all claims, receipts, and serial numbers have been verified and approved, schools have been receiving their reimbursement in a week (7 days). ​

EANS Program Updates & Information - 6/8/2021​

  • Allocations - Final EANS allocations are now available. The allocations are shown broken down into the initial 17.4 million allocations, as well as the total amount available to each school if needed at 27 million. This includes 200,000 administrative designation and a 400,000 reserve fund for any unforeseen costs or needs. 
  • Secondary Allocation Requests Process - As you work with our procurement team on utilizing your EANS funding, we will communicate regularly on where you are in regards to your initial funding allocation remaining. You will work with them to access any additional allocations you need from the 27 million total allocations amounts available. 
  • Summer School and Unfinished Learning Staff Funding -As we have shared, EANS allows for use of grant monies for additional staff positions and increase in FTE of current staff outside of normal FTE to address unfinished learning due to COVID-19. We are working to comply with EANS requirements and set up a partnership with an ESD to facilitate the contracting of your staff who will implement this instruction and planning. We hope to have information by next week around the ESD contact and process for getting your staffing needs set up. We will update you as soon as we have new information available and are working as quickly as possible, as we understand the urgency. 
  • Private School Office Hours for Summer - Along with other Federal Systems Teams, we will be shifting to once monthly Private School Office Hours, with EANS information at the end of these. Beginning next month, Private School Office Hours will meet on the 2nd Tuesday of each month (omitting the current additional meeting on the 4th Wednesday). If you have questions around EANS outside of these Office Hours, please contact the EANS team at any time. We have appreciated your partnership in support of Oregon’s private school students and communities- Thank You!
  • Emergency Broadband Benefit Program - We wanted to share a federal COVID relief  program that you may want to share as a resource to your communities.  The Emergency Broadband Benefit Program is a Federal Communications Commission (FCC) program that provides a temporary discount on monthly broadband bills for qualifying low-income households.​​


​Sampl​​​e EANS Purchasing & Reimbursement Agreement - 5/18

The Oregon Department of Education (ODE) has a S​ample EANS Purchasing and Reimbursement Agreement available to preview, which will be sent to schools once final funding has been determined. All of the red font within this will be filled in by the EANS team (including final funding, school information, and agreement number) and sent to schools for electronic signature. It contains sections for reimbursements to date, requests for ODE to make qualifying purchases, and future expenses they would like to be reimbursed for. Schools may continue to provide additional documentation for purchases once they have it, and the agreement can be amended until the final funding allocation has been used.

EANS Program Information and Updates - 5/5

  • The application window for EANS is now closed. We had a total of 115 applications in Oregon! Continue to check our ODE website for information as it becomes available for ARP EANS.
  • For those who have applied for EANS, you will be contacted by our procurement team within the next 2-3 weeks to work on getting specific details around your needs and to outline the reimbursement process, both initial and ongoing. When you are contacted, our team will answer specific questions around allowable expenses, reimbursements, and other details of your application at that time. We will be working to finalize awards and will send out those amounts also within the next 2-3 weeks.
  • Thank you for your patience, as we work through processing and verifying all applications. If we have any clarifications prior to our procurement team reaching out to you, we will email you. You do not need to send email follow ups for confirmation of applications, or to detail minor changes in your application.
  • FEMA has available funds for private schools. ODE is not handling any FEMA fund awards and/or processes. We are sharing this information with you in partnership to support Oregon’s private schools, students, and communities. To apply for FEMA funds, visit their website at grantee.fema.gov, and click “Register Your Organization for Public Assistance” at the bottom of the screen. Some of the covered expenses include:
    • Cleaning supplies & PPE still in use
    • Cleaning supplies & PPE purchased after Jan. 21
    • COVID-19 testing and screening
    • Compensation for workers preventing virus spread after Jan. 21​


​EANS Program Update - 4/23

*APPLICATION WINDOW CLOSES APRIL 30TH*

EANS Sample Reimbursement Agreement

The Oregon Department of Education (ODE) and the Department of Justice (DOJ) have finalized the Reimbursement Agreement that will be used by any schools that are approved for the EANS program that will be requesting a reimbursement. Please review this EANS Sample Reimbursement Agreement version to become familiar with the information that will be required to process reimbursement requests.

Important REIMBURSEMENT Update - 4/8

During the US Department of Education Webinar on 4/6, a significant clarification was made on reimbursements under the EANS Program:

EANS allows for reimbursements on or after March 13, 2020 and throughout the duration of its implementation. This means that schools can purchase the majority of allowable Services and Assistance on their own, then submit the receipts for reimbursement to ODE. We are currently working on the process for regular and ongoing submissions and reimbursements. We will share more on the process soon.

In the meantime, collect your receipts for these allowable expenses under EANS Reimbursement:

  • Supplies to sanitize, disinfect, and clean school facilities *This authority does not extend to contracting with a vendor to perform the cleaning. If a non-public school has contracted for cleaning and seeks reimbursement, an SEA may reimburse it for the cost of supplies but not for the full cleaning contract.
  • Personal Protective Equipment (PPE)
  • Portable air purification systems
  • Physical barriers to facilitate social distancing
  • Other materials, supplies or equipment recommended by the CDC for reopening and operation of school facilities to effectively maintain health and safety
  • Expanding capacity to administer coronavirus testing to effectively monitor and suppress the virus
  • Educational technology (including hardware, software, connectivity, assistive technology, and adaptive equipment) to assist students, educators, and other staff with remote or hybrid learning
  • Leasing sites or spaces to ensure social distancing
  • Reasonable transportation costs

These services or assistance are eligible for fulfillment by ODE contracts and vendors, but NOT BY REIMBURSEMENT:

  • Improvements to ventilation systems (including windows), except for portable air purification systems, which may be reimbursed.
  • Any expenses reimbursed through a loan guaranteed under the PPP prior to December 27, 2020.
  • Staff training and professional development on sanitization, the use of PPE, and minimizing the spread of COVID-19.
  • Redeveloping instructional plans, including curriculum development, for remote or hybrid learning or to address learning loss.
  • Initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss.​


​EANS FAQs from the US Department of Education - 3/25

The US Department of Education Updated the EANS FAQs document on 3/19.​


Purchasing & Reimbursements

  • CRSSA EANS Inventory Tracking Please keep this list updated throughout the duration of the EANS Program to account for all of your purchased and/or reimbursed items and the conditions they are in.
  • Sample EANS Purchasing and Reimbursement Agreement
  • Final EANS allocations
  • EANS Exhibit B Purchase Request Form
    • Include a quote from the vendor for the cost of the requested items. This must contain a quote number from the vendor in order to be processed. A screenshot of a shopping cart will not suffice. The quote number allows ODE Procurement to make the purchase on the schools behalf using your EANS funding. If you have multiple quotes from the same vendor, please make sure to combine it into one quote containing all of the information. 
    • If the purchase is over $10,000, please provide quotes from 3 vendors (This does not include quotes from CDW as ODE has a price agreement with them)
      • For technology purchase requests, please provide a quote from our vendor CDWG or by contacting Matthew Olszewski
      • For software purchase requests, please provide a quote from our vendor SHI or by contacting TeamOregon@SHI.com 
    • PLEASE NOTE: This process has to go through our ODE procurement purchasing process and cannot be given a guaranteed arrival date
  • EANS Exhibit C Reimbursement Claim Form 
    • Include receipts showing purchase
    • Invoices - also need a check ledger, general ledger, or some evidence of payment matching the invoice costs
    • Staff purchased items - provide documentation that the employee was reimbursed for those costs using general ledger or other evidence
    • Card payment - verify it is a school card
    • Serial numbers - laptops, Chromebooks, portable air purifiers
    • PLEASE NOTE: A reimbursement will only be processed if you have provided all of the necessary information and the items have been delivered. If you have a reimbursement request in progress or awaiting verification information, additional requests will not be reviewed until the others are have been completed
  • Staff Funding
    • If your school is interested in using EANS allocation dollars to fund staffing positions to address COVID-19 related impacts on learning, please contact Jackie Degel at FACTS Education Solutions. 
  • EANS Common Items Requested That Are Not Allowable

Important Links

EANS Program Key Dates

Back to the Federal COVID-19 Stimulus Resources Main Page

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