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Emergency Assistance for Non-Public Schools (EANS) Program

The Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA Act) authorizes Oregon, through the Governor’s Emergency Education Relief (GEER II) Fund to provide support to Non-Public Schools. This program is called the Emergency Assistance for Non-Public Schools (EANS) and authorizes the Oregon Department of Education (ODE) to provide services or assistance to eligible non-public schools to address the impact that COVID-19 has had, and continues to have, on non-public school students and teachers. Services to non-public schools that enroll low-income students and are most impacted by the pandemic will be prioritized. To receive services or assistance, please complete the application linked below.


Note: The CRRSA Act does not include an Equitable Services provision and this program is separate from the Equitable Services provision in the Elementary and Secondary School Emergency Relief Fund (ESSER I) and Governor's Emergency Education Relief (GEER I) programs under the CARES Act.


For questions about this program, please email the EANS team.

Program Updates

EANS Program Updates & Information - 6/8/2021

  • Allocations - Final EANS allocations are now available. The allocations are shown broken down into the initial 17.4 million allocations, as well as the total amount available to each school if needed at 27 million. This includes 200,000 administrative designation and a 400,000 reserve fund for any unforeseen costs or needs. 

  • Secondary Allocation Requests Process - As you work with our procurement team on utilizing your EANS funding, we will communicate regularly on where you are in regards to your initial funding allocation remaining. You will work with them to access any additional allocations you need from the 27 million total allocations amounts available. 

  • Summer School and Unfinished Learning Staff Funding -As we have shared, EANS allows for use of grant monies for additional staff positions and increase in FTE of current staff outside of normal FTE to address unfinished learning due to COVID-19. We are working to comply with EANS requirements and set up a partnership with an ESD to facilitate the contracting of your staff who will implement this instruction and planning. We hope to have information by next week around the ESD contact and process for getting your staffing needs set up. We will update you as soon as we have new information available and are working as quickly as possible, as we understand the urgency. 

  • Private School Office Hours for Summer - Along with other Federal Systems Teams, we will be shifting to once monthly Private School Office Hours, with EANS information at the end of these. Beginning next month, Private School Office Hours will meet on the 2nd Tues​day of each month (omitting the current additional meeting on the 4th Wednesday). If you have questions around EANS outside of these Office Hours, please contact the EANS team at any time. We have appreciated your partnership in support of Oregon’s private school students and communitie​s- Thank You!

  • ​Emergency Broadband Benefit Program - We wanted to share a federal COVID relief  program that you may want to share as a resource to your communities. The Emergency Broadband Benefit Program is a Federal Communications Commission (FCC) program that provides a temporary discount on monthly broadband bills for qualifying low-income households.

Sample EANS Purchasing & Reimbursement Agreement - 5/18

The Oregon Department of Education (ODE) has a S​ample EANS Purchasing and Reimbursement Agreement available to preview, which will be sent to schools once final funding has been determined. All of the red font within this will be filled in by the EANS team (including final funding, school information, and agreement number) and sent to schools for electronic signature. It contains sections for reimbursements to date, requests for ODE to make qualifying purchases, and future expenses they would like to be reimbursed for. Schools may continue to provide additional documentation for purchases once they have it, and the agreement can be amended until the final funding allocation has been used.

EANS Program Information and Updates - 5/5

  • The application window for EANS is now closed. We had a total of 115 applications in Oregon! Continue to check our ODE website for information as it becomes available for ARP EANS.
  • For those who have applied for EANS, you will be contacted by our procurement team within the next 2-3 weeks to work on getting specific details around your needs and to outline the reimbursement process, both initial and ongoing. When you are contacted, our team will answer specific questions around allowable expenses, reimbursements, and other details of your application at that time. We will be working to finalize awards and will send out those amounts also within the next 2-3 weeks.
  • Thank you for your patience, as we work through processing and verifying all applications. If we have any clarifications prior to our procurement team reaching out to you, we will email you. You do not need to send email follow ups for confirmation of applications, or to detail minor changes in your application.
  • FEMA has available funds for private schools. ODE is not handling any FEMA fund awards and/or processes. We are sharing this information with you in partnership to support Oregon’s private schools, students, and communities. To apply for FEMA funds, visit their website at grantee.fema.gov, and click “Register Your Organization for Public Assistance” at the bottom of the screen. Some of the covered expenses include:
    • Cleaning supplies & PPE still in use
    • Cleaning supplies & PPE purchased after Jan. 21
    • COVID-19 testing and screening
    • Compensation for workers preventing virus spread after Jan. 21​


​EANS Program Update - 4/23

*APPLICATION WINDOW CLOSES APRIL 30TH*

EANS Sample Reimbursement Agreement

The Oregon Department of Education (ODE) and the Department of Justice (DOJ) have finalized the Reimbursement Agreement that will be used by any schools that are approved for the EANS program that will be requesting a reimbursement. Please review this EANS Sample Reimbursement Agreement version to become familiar with the information that will be required to process reimbursement requests.

Important REIMBURSEMENT Update - 4/8

During the US Department of Education Webinar on 4/6, a significant clarification was made on reimbursements under the EANS Program:

EANS allows for reimbursements on or after March 13, 2020 and throughout the duration of its implementation. This means that schools can purchase the majority of allowable Services and Assistance on their own, then submit the receipts for reimbursement to ODE. We are currently working on the process for regular and ongoing submissions and reimbursements. We will share more on the process soon.

In the meantime, collect your receipts for these allowable expenses under EANS Reimbursement:
  • Supplies to sanitize, disinfect, and clean school facilities *This authority does not extend to contracting with a vendor to perform the cleaning. If a non-public school has contracted for cleaning and seeks reimbursement, an SEA may reimburse it for the cost of supplies but not for the full cleaning contract.
  • Personal Protective Equipment (PPE)
  • Portable air purification systems
  • Physical barriers to facilitate social distancing
  • Other materials, supplies or equipment recommended by the CDC for reopening and operation of school facilities to effectively maintain health and safety
  • Expanding capacity to administer coronavirus testing to effectively monitor and suppress the virus
  • Educational technology (including hardware, software, connectivity, assistive technology, and adaptive equipment) to assist students, educators, and other staff with remote or hybrid learning
  • Leasing sites or spaces to ensure social distancing
  • Reasonable transportation costs
These services or assistance are eligible for fulfillment by ODE contracts and vendors, but NOT BY REIMBURSEMENT:
  • Improvements to ventilation systems (including windows), except for portable air purification systems, which may be reimbursed.
  • Any expenses reimbursed through a loan guaranteed under the PPP prior to December 27, 2020.
  • Staff training and professional development on sanitization, the use of PPE, and minimizing the spread of COVID-19.
  • Redeveloping instructional plans, including curriculum development, for remote or hybrid learning or to address learning loss.
  • Initiating and maintaining education and support services or assistance for remote or hybrid learning or to address learning loss.​


​EANS FAQs from the US Department of Education - 3/25

The US Department of Education Updated the EANS FAQs document on 3/19.​


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