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Oregon Farm To School Grant

Oregon Farm to Child Nutrition Grant

School Years 2019-2020 & 2020-2021

Welcome to the Oregon Farm to School Grant website. Here is an article in the Capital Press about the passing of the bill. For a summary and detailed description of all of the changes to this grant, open Changes to Farm to School Grants in HB 2579. Updated 8/15/19.

Please sign up for our LISTSERV to be notified of updates and changes.

If you have questions about the grant, please contact us by sending emailing Farm to CNP.



Oregon Farm to School (non-competitive) Grant for Reimbursement of Oregon Grown or Processed Food - the "PROCUREMENT GRANT"

Reporting for the Last Grant Cycle

Grant reporting was due September 29, 2019!

Procurement Grant Final Report Link This report is the Final report for the last cycle.

Getting Started

Welcome to the nearly FOUR HUNDRED sponsors for this cycle's grant!

Here is the timeline for the Procurement Grant. Subject to change - updated 10/1/19.

Here are the items you'll need to be successful in participating in the procurement grant:

  • Introductory email sent on 10/1/2019
  • Agreements: The process for the signing the agreements has changed. Sponsors will now electronically sign their agreement when they go into EGMS to submit their first claim from now on.
  • Procurement Grant Baseline Report (for new sponsors only)
  • Electronic Grant Management System (EGMS) page - for new sponsors download the EGMS packet here. Note: the two things you need are the request form and user packet.
  • Recording of NSLP webinar: We are unable to provide recordings of webinars on this website. In the meantime, you can view the NSLP slides from the webinar's power point presentation.
  • Allowable & unallowable items for the procurement grant: please refer to the NSLP slides in the bulleted item above, pages 30-34.
  • Recording of CACFP/SFSP webinar: We are unable to provide recordings of webinars on this website. In the meantime, you can view the CACFP slides from the webinar's power point presentation.
  • Attestation form that you watched the mandatory training webinar. Note: you only have to watch one of the videos if you participate in multiple CNP programs. You can view the slides in lieu of watching a video and it will count.

"Procurement Grant" Resources

"Competitive Procurement Grant" Resources

What is the Competitive Procurement Grant? 

The Competitive Procurement Grant is part of the Farm to School Program and is intended to provide eligible Farm to School grantees with additional funding above their original Farm to School award amount. These funds are derived from a reallocation process in which the Oregon Department of Education (ODE) redistributes unspent Farm to School award dollars from grantees that have determined they are unable to exhaust their original awards.

To be eligible for these funds, applicants must be either a School District, a provider of center-based programs for children in the Child and Adult Care Food Program, or be an entity that provides meals through the Summer Food Service Program. In addition, applicants must have been awarded a Farm to School Noncompetitive Procurement Grant and

1) have spent all of the Noncompetitive funds, or

2) have a zero balance (due to the legislative reduction process)

The intent of the Farm to School Noncompetitive Procurement Grant has always been to support grantee purchasing of Oregon grown and processed food that might otherwise be cost prohibitive. To ensure grant funds are spent within the intent of the grant, the Farm to School team has designed the grant application process as follows:

 

  1. Complete and submit the Competitive Procurement Grant RFA. Every applicant is guaranteed a base award amount (depending on availability of funds), that can be spent on any allowable Oregon grown or processed foods, as with the Noncompetitive Procurement grant.

  2. Applicants can be awarded MORE funding by filling out the RFA and achieving preference points. Preference point are given for purchasing plans that include categories such as: purchasing from minority or women-owned companies, serving culturally relevant foods, purchasing a variety of Oregon products or purchasing new Oregon products and developing new commercial relationships. The higher the applicant's preference point score, the higher the additional funding (see RFA for preference point matrix).

Timeline 

Round 1
Questions/Requests for Clarification Due - February 26, 2021, 10:00am
Applications Due - March 19, 2021, 2:00PM

Round 2
Questions/Requests for Clarification Due - March 18, 2021, 10:00am
Applications Due - March 31, 2021, 2:00PM

Round 3
Questions/Requests for Clarification Due - April 23, 2021, 10:00am
Applications Due - April 30, 2021, 2:00PM

Round 4
Questions/Requests for Clarification Due - May 242021, 10:00am
Applications Due - May 31, 2021, 2:00PM

Notice of Intent to Award - Ongoing

Please send any questions about the RFA to Noemi Rios, Procurement and Contract Specialist, at Noemi.Rios@ode.state.or.us.

NOTE: Please read this Competitive Procurement Grant overview document before reading the RFA.

Grant Submission: An electronic version of the complete Application must be submitted to Noemi Rios, Procurement and Contract Specialist, at Noemi.Rios@ode.state.or.us. The email subject line must contain RFA 0001-ODE-20 and the Applicant's full business name.

Training Webinar

The training took place on Wednesday, March 17, 2021 at 10:00amYou can review the training slides here. You can listen to the recorded narration of the slides by going to the slideshow tab in powerpoint and pressing the "From Beginning" button. 

Questions about anything in the training slides can be sent to FarmtoCNP@state.or.us.

You can sign up for our listserv here to stay up to date on our latest communications.

Oregon Farm to School (competitive) Grant for Food-; Agriculture-; or Garden-Based Educational Activities - the "EDUCATION GRANT"

The first phase of the education grant has closed. Here is the link to the press release announcing the award winners for the first round of education grantees.

The second phase of the education grant has closed. Here is the link to the press release announcing the award winners for the second round of education grantees. 

"Education Grant" Resources


  • Timeline Subject to change. Updated 2/27/2020.

  • Grant Guidelines document for more information.

  • Frequently Asked Questions (FAQ) document. Frequently asked questions, plus the questions from the webinar, plus emailed questions received will be added to this document. Updated 3/16/2020

  • Insurance requirements - download this one page document that will guide you in these requirements.

  • Sample Grant Agreement Template with insurance requirements for second round of grants. MAKE SURE you look at "Exhibit B" in the template - insurance requirements. Insurances are to be obtained prior to performing under this grant.

  • Attestation form that you watched the mandatory training webinar.

  • Electronic Grant Management System (EGMS) page - for new sponsors download the EGMS packet here. Note: the two things you need are the request form and user packet.

  • Excel Claim form NEW 4/30/2020.

  • Reporting: FIRST ROUND Grantees - A progress report is due on September 30, 2020, and a final report will be due on September 30, 2021. A PDF copy of the progress report questions is available for your reference.

    SECOND ROUND Grantees - A final report will be due on September 30, 2021. The link to complete the reporting will be located here later next summer. A PDF copy of the final report is now available so you can refer to the questions to collect the required data in order to be prepared when it's time to complete the report.



Oregon Farm to School (competitive) Technical Assistance Grant

Technical Assistance Grant claim worksheet


Oregon Farm to School Evaluation Grant

The Oregon Department of Education is in need of program evaluation services to satisfy the legislative mandate from HB 2579 to evaluate the effectiveness of the Farm to School Grant Program, including economic impact, educational outcomes, health outcomes, and program administration. Additionally, the Department of Education would like to understand what areas of the grant have shown to be effective or ineffective to help the Department of Education make appropriate changes in its approach, process, and procedures to improve the overall effectiveness of the Program. 

Oregon Farm to School Evaluation Grant RFP

Sample Contract (Attachment A)

Disclosure Exemption Affidavit (Attachment B)

Offeror Info & Certification (Attachment C)

Reference Check Form (Attachment D)

Price Proposal (Attachment E)

COBID Certification - Outreach Plan (Attachment F)

Responsibility Inquiry (Attachment G)


Grant Submission: An electronic version of the complete Application must be submitted to Peter Park, Procurement and Contract Specialist, at Peter.Park@ode.state.or.us. The email subject line must contain RFP #ODE-2521-21 and the Applicant's full business name.


Timeline 

Questions/Requests for Clarification Due - April 16, 2021, 2:00pm
Applications Due - April 23, 2021, 2:00PM
Issuance of Notice of Award (approx.) - May 7, 2021

Other Funding Opportunities:

Please check our Resources page for more grants and funding opportunities.

Contact Rick Sherman for more information.

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