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SNP Eligibility Resources

If you are on the National School Lunch Program or School Breakfast Program, Free or Reduced priced eligibility for meals must be determined. This page is devoted to assisting sponsors with eligibility determination.

Visit the SNP Training page to view available training on this topic.


Eligibility Officials

Eligibility Officials are the person(s) responsible for determining a student's eligibility for free or reduced-price benefits in School Nutrition Programs.   In CNPweb, Eligibility Officials are listed on the site information sheet.  In some instances, more than one person is assigned the responsibility for making eligibility determinations; the Additional Eligibility Officials form should be completed.

Eligibility Information

Eligibility Manual for School Meals, Determining and Verifying Eligibility (Current Edition: July 2017) - This comprehensive, and user-friendly manual is the USDA guidance document for certifying students for free or reduced price meals. The manual provides information on federal requirements, policies, and procedures, and is intended to help state agencies and local educational agencies accurately determine, certify, and verify children’s eligibility for free and reduced price school meals and free milk.

Income Eligibility Guidelines - Updated for SY 2022

Sponsors operating Afterschool Snack or the Special Milk Program (SMP) will need to use the Federal Income Guidelines only. Sponsors that are private schools cannot elect any of the SSA incentive programs and should only use the Federal Income Guidelines.

The Oregon Expanded Income Eligibility Group (EIG) Reimbursement Program is an Oregon Funded school meal provision program.  The program provides a supplemental reimbursement for meals provided at no charge to students who qualify under Oregon EIG guidelines but who do not qualify for free or reduced meals under federal income guidelines.  Public schools or districts who are participating in the National School Lunch Program and/or School Breakfast Program and are not providing all meals at no charge are required to participate. The link below includes the federal guidelines and the Oregon Expanded Income Guidelines:

Note:  Be sure to use the correct income eligibility guidelines based on the time period

School Year 2021: Use now through June 30, 2021

NEW School Year 2022:  Use beginning of July 1, 2021 to June 30, 2022 for benefits effective throughout School Year 2022

2021-2022 Materials for the Confidential Household Application for Free and Reduced Price School Meals

These forms provided by USDA are not fully accessible and are intended for printing only.

There are two options available for a usable application: Prototype Household Application with Oregon Expanded Income Group (EIG) information and Prototype Household Application without Oregon EIG information.

Reminder: If using the prototype applications below, you will need to update the year (if applicable), school name, contact information and school's on-line application URL or Oregon Department of Education's on-line application URL.

1. Oregon EIG Household Applications for School Year 2021-2022

These household applications with the five common languages were modified to include the added Oregon EIG eligibility category in the school use area of the form. Only public school sponsors who have been approved for the Oregon EIG Incentive Program should use the Oregon EIG eligibility category from these applications. Other sponsors may use these applications but will need to disregard the Oregon EIG information.

2. USDA Prototype Household Application for Free and Reduced Price School Meals without Oregon EIG information


  1. The USDA Prototype Application for Free and Reduced Price School Meals does not include the Oregon EIG information. Sponsors who have only private schools or only operate the Special Milk Program cannot elect any of the SSA incentive programs, and should use the Federal Income Guidelines along with the prototype applications from the USDA.
  2. To make an accessible version to distribute, or for more information about the paper-based prototype or the web-based prototype household application, access the information and documents by going to the USDA webpage: Applying for Free and Reduced Price School Meals,
  3. If you need to add Oregon EIG information to these applications, contact ODE School Nutrition at ode.schoolnutrition@ode.state.or.us for additional details.

Application Instructions, Parent FAQ, and Translated Materials

  • Oregon Expanded Income Guidelines (EIG) Parent FAQ about Free and Reduced Price School Meals (English) - Coming Soon
  • Translated Eligibility Materials (USDA FNS) - Each language link is a translated packet that includes the household application, application instructions, a parent/guardian FAQ, and the template household letters.
  • "I Speak" - This resource document is available to help identify the primary language of non-English speakers. It uses a short phrase in each of the 49 languages that an applicant can check to indicate the language they speak. "I Speak" can help Local Educational Agencies select the appropriate translation as well as ensure consistent and effective interaction with applicants who have limited English proficiency.

On-line Application

The ODE CNP provides a free online meal application to all families and sponsors of the National School Lunch Program, School Breakfast Program, and Special Milk Program. The application and instructions are currently available in English and Spanish.

The Confidential Household Application for Free and Reduced Meals is a single online application that is used to determine household eligibility for School Nutrition Programs using federal USDA guidelines; Qualifying Oregon Schools will also use the Oregon Expanded Income Guidelines (EIG) to determine eligibility for Oregon's School Nutrition Initiatives.  Separate applications are not required.  Schools will notify households of application results directly.

Families access the application by phone, computer, or other web-enabled device. Completed applications are available to the sponsor by download, and are processed as usual. Only completed applications are accepted.

Download Instructions for sponsors and Postcards promoting the Online Free and Reduced-Price Applications are available below. All sponsors are encouraged to utilized this free and highly accessible option for their families.

1. Instructions for School District Online Household Application Download

2. Postcards

Household Notification Letters

The letter templates from the USDA provides six different household letters combined into one document:

  1. Sharing Information With Medicaid/CHIP
  2. Sharing Information With Other Programs
  3. We Must Check Your Application
  4. We Have Checked Your Application
  5. Notice To Households Of Approval/Denial Of Benefits
  6. Notice Of Direct Certification

For the sponsors that opt in to the Oregon Expanded Income Guidelines (EIG) for the National School Lunch Program and School Breakfast Program, the Oregon EIG household letters contain information for households that will qualify under this program.

Oregon EIG Household Letters

  • Translated Eligibility Materials (USDA FNS) - Each language link is a translated packet that includes the household application, application instructions, a parent/guardian FAQ, and the template household letters.

Confidentiality/Direct Certification (SNAP & Foster)/On-line Application Resources

Confidentiality

Direct Certification (SNAP & Foster) Resources

Visit the Direct Certification page for the most current SNAP & Foster Resources.

Direct Certification (Migrant & Homeless) Resources

The Migrant Education Program (MEP) ensures that migrant children fully benefit from the same free public education provided to other children. The Oregon Migrant Education Service Center provides a MEP directory of liaisons organized by Oregon region.

The McKinney-Vento Act's Education of Homeless Children and Youth Program, ensures that children and youth experiencing homelessness are provided a free, appropriate public education, despite lack of a fixed place of residence or a supervising parent or guardian. Every school district in Oregon has at least one designated liaison to provide direct assistance to families experiencing homelessness and unaccompanied youths.

Community Eligibility Provision and Provision 2

The special provisions options for School Nutrition Programs (NSLP and SBP) give sponsors the option to offer school meals at no charge to all students in those schools without collecting applications. Please follow this link for more information:

Residential Child Care Institutions (RCCI) Eligibility Documentation

This form documents meal benefit eligiblity for children in residence, sponsor with all foster students, or children in day programs who have "Other Source Categorical Eligible" documentation (Department of Human Services (DHS), foster, or are wards of the court) for each student.

For children attending but not residing in an RCCI (day students),  their eligibility is determined using a household application or through direct certification. 

Additional information for the CIPs form is found in the Eligibility Manual.


Reimbursement Rates

For additional information or questions, contact the Oregon Department of Education Child Nutrition Programs by Email: ODE School Nutrition or Phone: 503-947-5894.

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