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Meal Access and Reimbursement

Certification Benefit Issuance

If you are on the National School Lunch Program or School Breakfast Program, Free or Reduced priced eligibility for meals must be determined. This page is devoted to assisting sponsors with eligibility determination.
The Student Success Act was signed into law in May of 2019. It marked a significant investment into Oregon's schools and children. It established the Oregon Expanded Eligibility Group reimbursement program to support more students in receiving meal benefits while at school. 

The program provides a supplemental reimbursement for meals provided at no charge to students who qualify under Oregon EIG guidelines, but who do not qualify for free or reduced meals under federal income guidelines. Oregon private schools are not eligible to participate in Oregon EIG. Public schools or districts that are participating in the National School Lunch Program and/or School Breakfast Program and are not providing all meals at no charge are required to participate. 

For additional training on Oregon EIG and the Student Success Act, please visit Student Success Act.

Visit the SNP Training page to view available training on this topic.

The Eligibility Tool Kit is a guide to support Eligibility Officials in making eligibility determinations. The tool kit acts as a roadmap and provides consolidated important resources in a single document.
Students who qualify for the Migrant Education Program (MEP) or McKinney-Vento services are automatically eligible for free meal benefits. Eligibility Officials should work closely with the liaisons for each of these programs to ensure meal benefits.
 
The MEP  ensures that migrant children fully benefit from the same free public education provided to other children. The Oregon Migrant Education Service Center provides an MEP directory of liaisons organized by Oregon regions.

  • ODE Migrant Education Program (District Liaisons)

    The McKinney-Vento Act's Education of Homeless Children and Youth Program ensures that children and youth experiencing homelessness are provided a free, appropriate public education, despite the lack of a fixed place of residence or a supervising parent or guardian. Every school district in Oregon has at least one designated liaison to provide direct assistance to families experiencing homelessness and unaccompanied youths.
​Visit the Direct Certification webpage for the most current Resources.
Federal Guidelines – only applicable to Private schools in Oregon, Afterschool Snack or the Special Milk Program

The Federal Household Application Processing Guidance is a guide on how to process income applications using federal guidelines.

​USDA Prototype Household Application for Free and Reduced Price School Meals
Application Instructions, and Parent FAQ
  1. Sharing Information With Medicaid/CHIP
  2. Sharing Information With Other Programs
  3. We Must Check Your Application
  4. We Have Checked Your Application
  5. Notice To Households Of Approval/Denial Of Benefits
  6. Notice Of Direct Certification
  • Translated Eligibility Materials (USDA FNS) - Each language link is a translated packet that includes the household application, application instructions, a parent/guardian FAQ, and the template household letters.
  • "I Speak" - This resource document is available to help identify the primary language of non-English speakers. It uses a short phrase in each of the 49 languages that an applicant can check to indicate the language they speak. "I Speak" can help Local Educational Agencies select the appropriate translation as well as ensure consistent and effective interaction with applicants who have limited English proficiency.


Eligibility Officials are the person(s) responsible for determining a student's eligibility for free or reduced-price benefits in School Nutrition Programs.   In CNPweb, Eligibility Officials are listed on the site information sheet.  In some instances, more than one person is assigned the responsibility for making eligibility determinations; the Additional Eligibility Officials form should be completed.

Additional Eligibility Officials

Sponsors operating Afterschool Snack or the Special Milk Program (SMP) will need to use the Federal Income Guidelines only. Sponsors that are private schools cannot elect any of the SSA incentive programs and should only use the Federal Income Guidelines.

The Oregon Expanded Income Guidelines (EIG) Reimbursement Program is an Oregon Funded school meal provision program.  The program provides a supplemental reimbursement for meals provided at no charge to students who qualify under Oregon EIG guidelines but who do not qualify for free or reduced meals under federal income guidelines.  Public schools or districts that are participating in the National School Lunch Program and/or School Breakfast Program and are not providing all meals at no charge are required to participate. The link below includes the federal guidelines and the Oregon Expanded Income Guidelines:

Note:  Be sure to use the correct income eligibility guidelines based on the time period


NEW School Year 2023:  Use beginning of July 1, 2022, to June 30, 2023, for benefits effective throughout School Year 2022

2022-2023 Federal Income Guidelines including NSLP/SBP Oregon Expanded Income Guidelines​​

The ODE CNP provides a free online meal application to all families and sponsors of the National School Lunch Program, School Breakfast Program, and Special Milk Program. The application and instructions are currently available in English and Spanish.

The Confidential Household Application for Free and Reduced Meals is a single online application that is used to determine household eligibility for School Nutrition Programs using federal USDA guidelines; Qualifying Oregon Schools will also use the Oregon Expanded Income Guidelines (EIG) to determine eligibility for Oregon's School Nutrition Initiatives.  Separate applications are not required.  Schools will notify households of application results directly.

Families access the application by phone, computer, or other web-enabled devices. Completed applications are available to the sponsor by download, and are processed as usual. Only completed applications are accepted.

Download Instructions for sponsors and Postcards promoting the Online Free and Reduced-Price Applications are available below. All sponsors are encouraged to utilize this free and highly accessible option for their families.

1. Instructions for School District Online Household Application Download

2. Postcards
Oregon Expanded Income Guidelines (EIG) –  applicable to public schools National School Lunch Program and School Breakfast Program only. Private schools, Afterschool Snack, and the Special Milk Program must use the Federal Guidelines section. 

A step-by-step guide to processing eligibility applications for sponsors required to determine Oregon EIG eligibility as well as sponsors exempt from Oregon EIG requirements.

 Oregon EIG Household Applications for School Year 2022-2023

These household applications with the five common languages were modified to include the added Oregon EIG eligibility category in the school use area of the form.

These forms provided by USDA are not fully accessible and are intended for printing only
Application Instructions, and Parent FAQ
  1. Sharing Information With Medicaid/CHIP
  2. Sharing Information With Other Programs
  3. We Must Check Your Application
  4. We Have Checked Your Application
  5. Notice To Households Of Approval/Denial Of Benefits
  6. Notice Of Direct Certification
  • Translated Eligibility Materials (USDA FNS) - Each language link is a translated packet that includes the household application, application instructions, a parent/guardian FAQ, and the template household letters.
  • "I Speak" - This resource document is available to help identify the primary language of non-English speakers. It uses a short phrase in each of the 49 languages that an applicant can check to indicate the language they speak. "I Speak" can help Local Educational Agencies select the appropriate translation as well as ensure consistent and effective interaction with applicants who have limited English proficiency.
Oregon EIG Household Letters

Child Income Policy Statement (CIPS)
This form documents meal benefit eligibility for children in residence, sponsors with all foster students, or children in day programs who have "Other Source Categorical Eligible" documentation (Department of Human Services (DHS), foster, or are wards of the court) for each student.

For children attending but not residing in an RCCI (day students),  their eligibility is determined using a household application or through direct certification. 

Additional information for the CIPs form is found in the Eligibility Manual.

​The special provisions option for School Nutrition Programs (NSLP and SBP) gives sponsors the option to offer school meals at no charge to all students in those schools without collecting applications. Please follow this link for more information:

Special Provisions Page

Meal Counting and Claiming

The School Food Authorities (SFAs) must have a meal counting and claiming system that accurately counts records, consolidates, and reports the number of reimbursable meals claimed, by category (i.e., free, reduced price, or paid).  The meal counting and claiming process must include a mechanism, whether manual or electronic, for counting meals and consolidating meal totals at each school within the SFA.  The mechanism must include an internal control system that validates the total meal counts prior to the submission of the Claim for Reimbursement to the State Agency.  

Verification

Verification is the confirmation of eligibility for free and reduced price schools determined through the application process.   The Verification Collection Report is an annual requirement for all sponsors of NSLP and collects data on enrollment and direct certifications, as well as results of the verification. 

The annual verification process begins October 1 and ends November 15.   The verification reporting period is from November 1 - February 1.  Verification reporting is completed electronically on the claims tab in CNPweb..

NSLP/SBP sponsors must annually verify the eligibility of children from a sample of household applications approved for free and reduced price benefits for that school year.

The Verification Process is not required of sponsors who operate: 

  • Special Milk Program Only
  • District-wide Community Eligibility Provision (CEP) or
  • Provision 2 for all meals district-wide and are in a non-base year or
  • Residential Child Care Institutions (RCCI) without day students

However, completion of the FNS - 742 Verification Collection Report is required for all sponsors. 
Verification Guidance: Section 6 of the USDA Eligibility Manual


ODE CNP requires sponsors to complete the FNS-742 report electronically in CNPweb. The form will be available in CNPweb after November 15. It is located on the Claims Tab. ODE does not accept paper or other electronic copies of the FNS 742 form.  


​​In School Year 2022-23, sponsors who process applications will be required to completed Verification using the Standard Sample size (3% Error Prone)

Standard:  Verify 3% or 3,000 of approved applications, whichever is less, selected from error-prone applications certified eligible for free or reduced priced meals as of October 1st.   If there are not enough error-prone applications, LEAs must select at random additional applications to complete sample size.
​​Notice of Verification Selection
Notice of Adverse Action: Changing Meal Benefits
​Notice of Adverse Action: Not Responding to Verification