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School and District Profiles Redesign 2017-2018


The Every Student Succeeds Act (ESSA), signed by President Obama on December 10, 2015, replaces the No Child Left Behind (NCLB) Act and affords states greater flexibility. ESSA encourages schools and educators to innovate and create systems that address local needs. As a part of this work, the Oregon Department of Education will redesign the School and District report cards to engage and inform families about their school’s approach to learning, academic and extracurricular offerings, and student performance. Reports cards also serve as an important tool for continuous improvement planning by local and state policymakers, in conjunction with the communities they serve.

Background and Goals

The Oregon Department first produced report cards in 2000, and has had to revise these several times in the ensuing years. The first major redesign was in 2002 to meet the requirements of the No Child Left Behind Act (NCLB). Only incremental changes resulted until 2013, when a major revision accompanied the approval of Oregon’s Elementary and Secondary Education Act (ESEA) Waiver, which allowed the state to implement a new accountability system for schools. The 2013 revision was accomplished under the direction of an external stakeholder committee and marked a significant step forward in design. However, the redesigned report cards contained features that made them less accessible than they could be to our parents and families. ESSA provides us with an opportunity to take the next step in design improvement for our reports, and to make them more relevant to parents, especially parents from historically underserved communities.

The redesign project has the following goals:

  • Design a report card that is more accessible and meaningful to parents, especially parents from historically underserved communities.
  • Create a two-page “at-a-glance” report designed specifically for parents.
  • Supplement the “at-a-glance” report with a web-based “dashboard” that contains additional data on schools, including all of the data required by law.

To achieve these goals, ODE staff prioritized engagement opportunities that allowed the redesign team to hear directly from parents and families who represent students and student groups who are historically underserved.

Currently in Development

Oregon’s K-12 Education Data Dashboard

Following the release of the redesigned At-A-Glance profiles in October 2018, the Oregon Department of Education transitioned into the the third goal of the redesign project: to build a web-based, interactive data dashboard. The data dashboard will expand on the data provided in the At-A-Glance school and district profiles.

Our goal is to create a reporting tool that makes it easier for schools, districts, and the public to find and use K-12 education data in ways that are meaningful, informative, and timely.

Stakeholder Engagement

One of our main design principles for the data dashboard is to be responsive to stakeholders’ needs, perspectives, and guidance. The ODE redesign team is currently holding stakeholder engagement sessions to ensure that users of the data are integrated into the design process.

We are inviting stakeholders to participate in an interactive webinar where we will explore the landing page design, website functionality and ease-of-use, and hold discussions on the data that will be supported by this tool. There are three opportunities to participate; each webinar will cover the same material.

Upcoming webinars:

  • Tuesday March 19, 2019
    2:00 - 3:00 PM
  • Thursday March 21, 2019
    10:00 - 11:00 AM
  • Friday March 22, 2019
    10:00 - 11:00 AM

Please register to participate.

If you are unable to participate in a webinar with our team and would like to still provide your feedback based on viewing other state dashboards, please consider taking one of the following surveys:

Data Dashboard Feedback Survey (Short version - 5 minutes)

Data Dashboard Feedback Survey (Long version - 15 minutes)

For additional information and opportunities to get involved, please contact Amelia Vargas, Reporting Team Lead Analyst at 503-947-5878.

Data Dashboard Timeline:
  • October 2018: ODE released new “At-A-Glance” profiles
  • November - December 2018: Internal ODE project planning
  • January-March 2019: Stakeholder outreach
  • Spring-Fall 2019: Internal ODE dashboard development
  • Winter 2019 - Spring 2020: Second round of stakeholder outreach
  • Spring 2020: Quality testing
  • Fall 2020: Public release

School At-A-Glance Reports

Stakeholder Engagement

The ODE report card redesign team held several rounds of parent and community engagement with a focus on hearing the voices of parents of students from historically underserved communities. The ODE report on the first round of engagement can be found through the following links:

Themes from the first round of engagement:
  1. A desire to know more about how a school or district creates a welcoming, safe, and inclusive environment for all students and their families;
  2. A design that is simple, multi-colored, and easy to read and understand; and
  3. A report card that emphasizes progress through relevant and actionable, school-specific data.

Several prototypes were developed based on this input, and during January and February, staff conducted a second round of parent and stakeholder engagement. This included eight parent and family focus groups, including return visits to five groups. ODE staff also presented the prototypes at conferences and to ODE advisory groups.

Results from the second round of parent engagement can be found in the following report:

District At-A-Glance Report

The design of the district at-a-glance was based on the school at-a-glance prototypes. The information presented on the district at-a-glance is based on the final report of the District & School Improvement & Accountability Taskforce in 2014.

Sample At-A-Glance Prototypes

Redesign Timeline and Next Steps

  • August-October 2017: conduct parent focus groups and statewide survey.
  • November-December 2017: analyze results of engagement and prepare a final report. Begin to design the new reports.
  • December 2017: present results of initial stakeholder outreach to the State Board of Education.
  • January 2018: begin second round of stakeholder engagement. Present update to State Board.
  • February 2018: continue second round of stakeholder engagement.
  • March 2018: Finalize design and present “at-a-glance” reports to the State Board. ODE staff begin implementation.
  • April 2018: First Reading of Report Card OAR update by State Board.
  • May 2018: State Board approval of OAR update.
  • October 2018: ODE releases new “At-A-Glance” profiles.
  • Fall 2020: ODE releases online data dashboard.

Following the conclusion of this second round of feedback, staff worked with our graphic designer to develop the final versions that will be presented at the State Board meeting on March 22, 2018.


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