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School and District Profiles Redesign

Overview

The Every Student Succeeds Act (ESSA), signed by President Obama on December 10, 2015, replaces the No Child Left Behind (NCLB) Act and affords states greater flexibility. ESSA encourages schools and educators to innovate and create systems that address local needs. As part of this work, the Oregon Department of Education redesigned the School and District profiles to engage and inform families about their school’s approach to learning, academic and extracurricular offerings, and student performance. These profiles also serve as an important tool for continuous improvement planning by local and state policymakers, in conjunction with the communities they serve.

Background and Goals

The Oregon Department first produced School and District report cards in 2000. The first major redesign was in 2002 to meet the requirements of the No Child Left Behind (NCLB) Act. Only incremental changes resulted until 2013, when a major revision accompanied the approval of Oregon’s Elementary and Secondary Education Act (ESEA) Waiver, which allowed the state to implement a new accountability system for schools. The 2013 revision was accomplished under the direction of an external stakeholder committee and marked a significant step forward in design. However, the redesigned report cards lacked features that made them more accessible and readable for community members, parents, and families. ESSA provides an opportunity to take the next step in design-improvement for our reports with a focus on making them more relevant to parents, especially parents from historically underserved communities.

The redesign project has the following goals:

  • Design a report card that is more accessible and meaningful to parents, especially parents from historically underserved communities.
  • Create a two-page “At-A-Glance” report designed specifically for parents.
  • Supplement the “At-A-Glance” report with a web-based dashboard that provides more detailed school and district data, for use as a communication tool between districts, schools, and their parents and families.

To achieve these goals, ODE staff continue to prioritize engagement opportunities that allow the redesign team to hear directly from parents and families who represent students and student groups who are historically underserved.

Currently in Development

Oregon’s K-12 Education Data Dashboard

Following the release of the redesigned At-A-Glance School and District Profiles and Accountability Details Sheets in October 2018, the Oregon Department of Education shifted focus to the third goal of the redesign project: to build a web-based, interactive data dashboard. The data dashboard aims to expand the data provided in the At-A-Glance School and District Profiles through the following features:

  • Accessible and easy-to-read data charts and graphs;
  • Ability to view indicators across multiple school years;
  • More breakdowns of data by student groups; and,
  • District and state-level comparisons for indicators.

Our goal is to create a reporting tool that makes it easier for schools, districts, and the public to find and use K-12 education data in ways that are meaningful, informative, and timely.

Stakeholder Engagement

One of our main design principles for the data dashboard is to be responsive to stakeholders’ needs, perspectives, and guidance. The ODE Redesign team has completed the first phase of stakeholder engagement sessions to ensure that users of the dashboard are integrated into the design process early on.

In addition to one-on-one discussions with advisory groups, the team met with stakeholders from 63 school districts and several other education organizations across Oregon. This was achieved through webinars where stakeholders provided their input on the landing page design and website functionality/ease-of-use, and participated in discussions on the data to be featured in the dashboard. A recording of each of these webinars is available to view and share at the links below (ordered by the date that the webinar was held).

The presentation slide deck is also available in English.

Additional stakeholder engagement events will be announced on this web page in the coming months.

For additional information and opportunities to get involved or follow-up on this project, please contact Amelia Vargas, Reporting Team Lead Analyst at 503-947-5878.

Data Dashboard Timeline:
  • October 2018: ODE released new “At-A-Glance” profiles
  • November - December 2018: Internal ODE project planning
  • January - March 2019: First round of stakeholder outreach for the dashboard
  • Spring - Fall 2019: Internal ODE dashboard development
  • Winter 2019 - Spring 2020: Second round of stakeholder outreach
  • Spring 2020: Dashboard data quality testing
  • Fall 2020: Public release

School At-A-Glance Reports

Stakeholder Engagement

The ODE Redesign team held several rounds of parent and community engagement with a focus on hearing the voices of parents of students from historically underserved communities. A report on the first round of engagement can be found through the following links:

Themes from the first round of engagement:
  1. A desire to know more about how a school or district creates a welcoming, safe, and inclusive environment for all students and their families;
  2. A design that is simple, multi-colored, and easy to read and understand; and
  3. A report card that emphasizes progress through relevant and actionable, school-specific data.

Several prototypes were developed based on this input, and during January and February, staff conducted a second round of parent and stakeholder engagement. This included eight parent and family focus groups, including return visits to five groups. ODE staff also presented the prototypes at conferences and to ODE advisory groups.

Results from the second round of parent engagement can be found in the following report:

District At-A-Glance Report

The design of the district at-a-glance was based on the school At-A-Glance prototypes. The information presented on the district At-A-Glance is based on the final report of the District & School Improvement & Accountability Taskforce in 2014.

Sample At-A-Glance Prototypes

Following the conclusion of this second round of feedback, staff worked with our graphic designer to develop the final versions presented at the State Board meeting on March 22, 2018.

Final At-A-Glance PDF Downloads

Redesign Timeline and Next Steps

  • August-October 2017: conduct parent focus groups and statewide survey.
  • November-December 2017: analyze results of engagement and prepare a final report. Begin to design the new reports.
  • December 2017: present results of initial stakeholder outreach to the State Board of Education.
  • January 2018: begin second round of stakeholder engagement. Present update to State Board.
  • February 2018: continue second round of stakeholder engagement.
  • March 2018: Finalize design and present “at-a-glance” reports to the State Board. ODE staff begin implementation.
  • April 2018: First Reading of Report Card OAR update by State Board.
  • May 2018: State Board approval of OAR update.
  • October 2018: ODE releases new At-A-Glance Profiles and Accountability Details sheets.
  • Fall 2020: ODE releases online data dashboard.

Resources

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