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This page includes templates, forms and guidance documents related to procurement of personal and professional services for Oregon Department of Transportation projects and ODOT-sponsored local agency projects.
Pilot program for 15-day payment. House Bill 3264 was passed by the Legislature on May 24, 2017. This new law requires ODOT to be the pilot agency to make prompt payments to small businesses performing A&E and related services contracts (as defined by ORS 279C.100). This 18 month pilot is applicable to all new A&E and related services contracts executed on or after January 1, 2018 through invoices received on or before June 30, 2019. Under the pilot, each invoice must include a signed Prompt Payment Certification Form clearly certifying that the business is indeed a small business (defined as businesses which employs not more than 50 employees). ODOT must pay small businesses within 15 calendar days of the department receiving a properly completed invoice with attached certification form. Review contract provisions for all applicable invoice and 15-day payment requirements.
Accounting Methodology Questionnaires
Cost Disclosure Questionnaire For firms that calculate overhead rate.
Financial Questionnaire For firms that do not calculate overhead rate.
Billing Rate Schedules & Guidance
Billing Rate Policy
Billing Rate Schedule Instructions
Direct Non-Labor Costs Schedule
Direct Salary Rate Schedule
Negotiated Billing Rate (fully loaded) Schedule
Email ODOT to Submit Billing Rate Updates (ODOTBillingRateUpdates@odot.state.or.us)
Cost Estimate Templates & Guidance
Breakdown of Costs or "BOC"
Breakdown of Costs for negotiated billing rates or "BOCnbr"
Breakdown of Costs for cost-plus-fixed-fee or "BOCcpff" [NEW 12/6/18 - Report any issues or suggestions to Kim Rice.]
Breakdown of Costs Requirements
Profit Fee Worksheet
Invoice Requirements (formerly "Invoice Requirements Guide")
Vendor Remit Address Form
Prompt Payment Certification Form (HB 2364 pilot for 15-day payment)
Paid Summary Report, Form #734-2882
Certification of Invoicing and ODC Billing Practices
ORS 279C.110 Expense Report
Committed DBE Breakdown and Certification Form - A&E
Paid Summary Report #734-2882
Subcontractor Solicitation and Utilization Report #734-2721
Conflict of Interest Disclosure / TGM COI Disclosure
Federal Responsibility Certification
Key Staff Resumes
Tax ID Number Request
Billing Rate Instructions
Conflict of Interest Guidelines
ODOT Web Standards and Style Guide for Consultants
Statement of Work Writing Guide and Resources
Code of Conduct (revolving door) Policy
Resources and Related Web Sites
Engineering guidance, standards, data, technical manuals, forms
ODOT External Audits Website
Exhibit D - Influence, Debarment and Non-Discrimination Provisions
Exhibit K - Certified Small Business Aspirational Targets
Exhibit I - Errors & Omissions Claims Process
Sample Work Order Contract Template
For questions related to this page, or to report problems or broken links, please send email to Kim Rice, Technical Development Coordinator.
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