Resources for Developing High-Quality Emergency Operations Plans (EOP)

These documents will provide the resources to develop, implement and maintain a High-Quality School Emergency Operations Plan.  

• Community Collaboration This guide will explain who should be included in emergency planning, how to involve community partners in drills and exercises, and considerations for Memorandums of Understanding or Agreement.
• Access and Functional Needs This guide will break down key concepts related to access and functional needs planning, provide recommendations and considerations for various needs, and provide an explanation of a fillable plan that will help document and guide preparation, response and reunification of students with access and functional needs.
• Incident Command System for Schools This guide breaks down key concepts related to ICS and provides an explanation of how to apply ICS fundamentals in a school setting.
• Assessments and Their Utility for Schools This guide identifies and explains the necessary assessments for developing, implementing and maintaining a high-quality EOP.
• Functional Annexes and Emergency Drills This guide explains required drills in Oregon, what functional annexes are, and how they are used to respond to any threat or hazard. The guide also explains the Standard Response Protocol with recommendations on how to implement the protocols for a well-prepared school.
• Incident-Specific Plans This guide introduces the most common threats and hazards that exist for Oregon schools as well as some additional life, health and safety considerations that should have their own incident-specific plans. Each incident type is explained with planning considerations and additional resources for developing and implementing those plans.

These training presentations are supplemental to the EOP 101 training presentation and are used or referenced during in-person SSEM training events. These presentations provide important and necessary considerations for any school or district EOP.  

• Planning for access and functional needs students: This presentation also includes information on the Personal Emergency Accommodation Plan (PEAP) and how to implement its use for whole-school preparedness. A fillable PEAP is linked below.
• Writing Memorandums of Understanding or Agreement
• Incident Command System (ICS) for Schools
• FEMA Online Training Resources

These are scenario-based exercises that can be used to assess and develop Emergency Operations Plans.  

• Wildfire TTX: This scenario will guide participants through responses to a wildfire.
• Bus Accident: This scenario will guide participants through responses to a bus accident.
• Sever Winter Storm: This scenario will guide participants through responses during a sever winter storm that causes a power outage.
• Fire in Science Lab: This scenario will guide participants through responses to a fire in the science lab.
• Emailed Bomb Threat: This scenario will guide participants through responses to an emailed bomb threat.
• Stranger on Campus: This scenario will guide participants through responses to a stranger identified on school grounds.
• Social Media Threat: This scenario will guide participants through responses to a social media threat.

This train-the-educator presentation is designed to guide participants through the fundamentals of emergency planning for schools. Participants should follow along with the EOP workbook. The Risk-Assessment Tool can also be used as a supplemental resource.  

• EOP-101
• EOP Workbook
• Risk Assessment Tool

These documents are shared as examples that can be used to complete an EOP and improve a school or district's emergency preparedness.  

• Personal Emergency Accommodation Plan (fillable)
• Personal Emergency Accommodation Plan (fillable) - Spanish Language Version
• Sample Memorandum of Understanding
• Sample Communications Plan (Annex)
• Emergency Communication Plan ORS 339.324 This document provides guidance on how to craft required communication to parents and guardians of students following an unscheduled response to an emergency.
• Comprehensive School Site Safety Assessment (fillable)
• 30-Minute School Site Safety Assessment (fillable) This document is a condensed version of the full site assessment linked above.

These are quick reference sheets or one-pagers that cover requirements for school emergency plans and drills, as well as recommendations for meeting Oregon emergency drill requirements.  

• Emergency Plans and Safety Program Requirements: This one-page refrence sheet includes a breakdown of what drills are required in Oregon schools, what basic components are required in school emergency plans, and what must be considered in school emergency plans and safety programs. This sheet includes links to current statutes and rules that govern these requirements.
• One-page Training and Drill Calendar: Use this one-page reference to help you plan your required school drills for the coming school year.
• Recommended Training Topics, by month: This list adds detail to the one-page Training and Drill Calendar above. Use this as a guide to identify monthly school emergency management topics you can plan for this school year. The Monthly Minute will follow this list.