(See also: current
Test Administration Manual, Appendix C)
Reporting Student Assessment Results to Parents
Secure Assessment Reports
OAR 581-022-2270 Individual Student Assessment, Recordkeeping, and Reporting requires school districts to report student scores on all state and local assessments at least annually to parents or guardians for all students. For Oregon’s statewide summative assessments, which include the general and extended or alternate versions of the ELA, Math, Science, and ELPA tests, “at least annually” means no later than December 31 of the calendar year in which the test was taken. Individual Student Reports (ISR), Combined ISRs, Class Rosters, and Class Summary reports are available in the Secure Assessment Reports 2.0 application on the
ODE secure district website. ODE currently provides all ISRs in English and Spanish. For families that require interpretation or provision of ISRs in a language other than English or Spanish, parents or guardians must request this support from their school or district.
Accessing and Reviewing Assessment Records
Assessment Record Updating Application (ARUA)
The Assessment Record Updating Application (ARUA) allows a user in a district who has been granted access to view, edit, fix errors, download errors, and upload fixes to student test records that have been received by the Oregon Department of Education (ODE). The application is continuously accessible, and the test records are editable by district users until mid-August.
Accountability Warehouse Extract
The ARUA is limited to district-editable fields, while the entire test record, including the scoring and accountability fields, can be retrieved from the Accountability Warehouse Extract (AWE) application. There is a one-day lag for changes to test records in the ARUA to be available in the AWE application, which extracts records from the Student Centered Operational Data Store (ODS). Access to these applications is controlled by a
District Security Administrator (DSA) in each school district. Those needing access to these applications should contact their DSA.
File Layouts
The Assessment Transactional file layout (for downloading/uploading records in the ARUA) can be downloaded in Excel format from the
File Formats page by following the Assessment Transactional File Format link. This file provides definitions of the editable fields on the test records. The Assessment Reporting File Format (for downloading read-only records in the AWE) is available on the same Collection File Formats page.
Student records can be modified in the ARUA on ODE's district Web site by (a) using the Edit Posted Records option, or (b) the File Upload option under Record Management. The Assessment Record Updating Application (ARUA) User Guide, available on the
Assessment Transactional System page, contains instructions for making these adjustments. You can also contact your Regional ESD Partner for assistance.
Related Pages
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Accountability Warehouse Extract - ODE District Website
The Accountability Warehouse Extract (AWE) application allows users to download historical test data for students that they have claimed, regardless of where the test was taken.
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Assessment Accessibility Supports
In Oregon, the statewide assessment accessibility supports (formerly the Accommodations Tables) are available to all students, although the decision to apply them must be based on an evaluation of individual student need. The accessibility supports tables explain and regulate the allowable supports for all students during the administration of assessments.
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Test Administration Manual
The Test Administration Manual outlines policies and procedures that all school and district staff involved in administration of the Oregon Statewide Assessments are required to know and understand before administering any Oregon Statewide Assessment.
For more information about these applications, contact
Cindy Barrick.