(See also: current Test Administration Manual, Appendix C)
Reporting Student Assessment Results to Parents
Secure Assessment Reports
OAR 581-022-2270 Individual Student Assessment, Recordkeeping, and Reporting requires school districts to report student scores on all state and local assessments at least annually to parents or guardians for all students. Individual Student Reports (ISR), Combined ISRs, Class Rosters, Class Summary reports, and Growth ISRs are available in the Secure Assessment Reports 2.0 application on the secure district website. ODE current provides all ISRs in English and Spanish. For families that require interpretation or provision of ISRs in a language other than English or Spanish, parents or guardians must request this support from their school or district.
Accessing and Reviewing Assessment Records
Student Centered Staging
The Student Centered Staging application allows a user in a district who has been granted access to view, edit, fix errors, download errors, and upload fixes to student test records that have been received by the Oregon Department of Education (ODE). The application is continuously accessible, and the test records are editable during a validation window that closes in mid-August.
Accountability Warehouse Extract
Student Centered Staging is limited to district-editable fields, while the entire test record including the scoring and accountability fields can be retrieved from the Accountability Warehouse Extract application. There is a one-day lag for changes to test records in Student Centered Staging to be available in the Accountability Warehouse Extract application which extracts records from the Student Centered Operational Data Store (ODS). Access to these applications is controlled by a District Security Administrator (DSA) in each school district. Those needing access to these applications should contact their DSA.
The Assessment Transactional file layout (for downloading/uploading records in Student Centered Staging) is available online in Excel format and can be downloaded from the Collection File Layouts page (scroll down to Application Systems). This file should be used as a reference for definitions of the editable fields on the test records. The Assessment Reporting file layout (for downloading read-only records in the Accountability Warehouse Extract) is available on the same page: Collection File Layouts.
There are two methods for modifying student records in Student Centered Staging on ODE's district Web site, either by using the Edit Posted Records link or by using the Download/Upload Adjustments file format option on the same page. Techniques for making these adjustments are described in the Student Staging User Guide available for download from a link by that name on the Student Centered Staging Resources page.
- Assessment Applications - ODE District Website
The Accountability Warehouse Extract (AWE) application allows users to download historical test data for students that they have claimed, regardless of where the test was taken.
- Assessment Accessibility Supports
In Oregon, the statewide assessment accessibility supports (formerly the Accommodations Tables) are available to all students, although the decision to apply them must be based on an evaluation of individual student need. The accessibility supports tables explain and regulate the allowable supports for all students during the administration of assessments.
- Test Administration Manual
The Test Administration Manual outlines policies and procedures that all school and district staff involved in administration of the Oregon Statewide Assessments are required to know and understand before administering any Oregon Statewide Assessment.