Assessment and Accountability Update

May 2, 2024

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GENERAL ANNOUNCEMENTS

DTC Webinar on May 8

ODE presents the monthly DTC Webinar on Wednesday, May 8 from 10:00-11:00 a.m.

To attend, please register for the webinar using this Zoom link. This will give you the option to add the appointment to your calendar.

If you have questions you’d like answered during the webinar’s Q&A session, please submit through this Smartsheet form or contact Crys Plattner, Assessment Administrative Support.

TEST ADMINISTRATION

Merge ELPA Temp IDs to SSIDs no later than July 19 (REPEAT)

As a reminder, when English learner students are new to a school district and a Secure Student Identifier (SSID) is not available, schools may administer the English Language Proficiency Assessment (ELPA) Screener using a Temporary ID (Temp ID). This Temp ID may be later merged with the student’s SSID to associate the Screener results with the student’s permanent record.

It is recommended that District Test Coordinators and/or School Test Coordinators complete any planned merges as soon as the SSID is available, and prior to TIDE rolling over to the 2024-25 school year.

To complete a Temp ID and SSID merge, the following rules must be met:

1. Temp IDs must be merged in the school year they were created and before TIDE is taken offline to prepare for the next year’s roll over (no later than July 19);
2. The SSID must be in TIDE. Note that ODE will stop sending nightly SSID files on June 28;
3. The school and birth date fields must be an exact match on the Temp ID and SSID;
4. The legal first and legal last name fields must be a close match on the Temp ID and SSID.

For guidance on how to complete a merge in TIDE, see the TIDE User Guide pages 24-25 “Updating Temp IDs to SSIDs through file upload” and “Updating temporary IDs to permanent IDs one at a time,” or contact your Regional ESD Partner.

Future K and Grade K Updates Document Updated (REPEAT)

ODE’s Future K and Grade K Screener Updates document has been updated with new information for 2024-25. Changes include:

• Information about the projected 2025 cut score verification study
• Consolidation of 2023 and 2024 information

Please contact Ben Wolcott, ELPA Specialist, with questions or concerns.

ELPA

EARLY LEARNING TRANSITION CHECK-IN (ELTC)

ELTC Pilot in 2024 (REPEAT)

As reported at the April DTC Webinar, the future scope of the design was pending based on engagement and legislation. There was no legislation passed in 2024 that would speed up the ELTC statewide implementation timeline. Therefore, the first component of the ETLC will NOT be required statewide Fall 2024. At this point, there is no confirmed date of statewide implementation.

Even without legislation, 50 schools are slated to join the pilot process in 2024 and many more school districts are starting the process by adjusting the beginning of the year schedule for entering kindergarteners and communicating with staff and families about this upcoming change in practice.

During this upcoming pilot, ODE and DELC will continue to:

• engage with community to learn more about process and finalize questions
• finalize the methodology to analyze the qualitive data
• collaborate and build capacity to support data entry and reporting

To learn the more about the Community Informed Information Gathering Process at Kindergarten, please visit the webpage.

For any additional questions, please contact Sody Fearn, K-2 Balanced Assessment Specialist.

ACCOUNTABILITY & REPORTING

IUID Office Hours Help Session

Due to popular demand, we are holding another IUID office hour on May 16 at 1 PM. This hour offers help and problem solving IUID submissions for data submitters. Research Analysts Robin Stalcup and Ryan Clark will be available to answer questions. We will offer another session in June if there is interest. Please contact Robin Stalcup, Research Analyst if you have questions.

Class Roster Collection Opens May 2 (REPEAT)

The Class Roster Collection will open on Thursday, May 2 at 1 PM and will remain open through the end of the day on Friday, June 28.

The purpose of the Class Roster Collection is to link teachers and students with instructional courses, and it is the source for the Class Size Report. A web training will be held on Thursday, April 25 at 2 PM. A recording of this training, and other helpful resources, will be available on the Class Roster Collection page. For help with any questions, please contact your Regional ESD Partner or Ryan Clark, Research Analyst, or 971-208-0471.

Ninth Grade On-Track Collection Opens May 2 (REPEAT)

The Ninth Grade On-Track Collection will open on Thursday, May 2 at 1 PM and will remain open through the end of the day on Friday, July 5.

The purpose of the Ninth Grade On-Track Collection is to identify which students are on track to graduate at the end of their first year of high school. The data collected will be combined with Spring Membership data and used in reporting. A web training was held for the Ninth Grade On-Track Collection on Wednesday, April 24 at 2 PM. A recording of this training, and other helpful resources, will be available on the Ninth Grade On-Track Collection page. For help with any questions, pleasecontact your Regional ESD Partner or Ryan Clark, Research Analyst, or 971-208-0471.

2023-24 Summer Contacts for Accountability (REPEAT)

With the end of the year fast approaching, and in an effort to best serve your district/school during the summer months, we are compiling a list of summer contact information for the individuals who play a key role in working with your accountability data (assessment, collections and validations).

Please complete this 2023-24 Summer Contact Information Google form. If you have multiple staff who have accountability responsibilities, please ask them to complete this form, or feel free to complete the form on their behalf. If there is a period of time that you will not be available this summer, please include this in the Additional Notes field on the form. We will use this list to communicate reminders during the summer months.

This information should be submitted using the form above as soon as possible, but must be submitted prior to schools closing for summer vacation. For questions or comments about this form, please contact your Regional ESD Partner.