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State Board Proposed Oregon Administrative Rules (OARs)

When an agency proposes to adopt, amend or repeal a rule, it shall give interested persons reasonable opportunity to submit data or views. Email comments to the Oregon Department of Education (ODE).

ODE holds public hearings by video conference using Zoom. The hearing will be recorded for permanent record. The hearing officer will open the hearing and read the Oregon Administrative Rule (OAR) number and its intention or purpose. The hearing officer will ask those in attendance for oral testimony. Those individuals will be heard. If there is written testimony at this time, please submit it to the hearing officer. To find presentations on proposed rules, you may find video recordings of the presentation online on Boardbook.

The hearing officer will adjourn the public hearing and will not respond to questions. After the close of the public hearing, the hearing officer will prepare a report for ODE staff.

2024

Public Hearing on Proposed Rules: September 17th at 3:00 PM

The State Board of Education will hear the following administrative rule proposals as first reads on September 19, 2024 at 9am. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on September 17, 2024, at 3pm. The ODE Hearings Officer will conduct the September 17, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 669-254-5252; Meeting ID: 160 593 5586.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the October 17, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting. Below, you will find the proposed rules scheduled for the public hearing:


PROPOSED RULE REVISION: ATHLETE AGENT CERTIFICATE HEARING PROCESS

Proposed rule language on the Athlete Agent Certificate Hearing Process is linked here

Statement of Need: Aligning the appeal process in rule with other classified fingerprinting appeal processes for clarity and departmental efficiency.


PROPOSED NEW RULES & REPEALING RULES: COMPLAINTS

Proposed rule language on the Complaint Rules are linked here

Statement of Need: Currently, the Oregon Department of Education takes on appeal complaints alleging discrimination, restraint, seclusion, retaliation, and violations of educational standards codified in OAR Chapter 581, Division 022 (Division 022 standards). The department has identified several areas where its current appeals procedures (set forth in OAR 581-002-0001 to 581-002-0023) need to improve, including that (1) the procedures are not as timely or efficient as they need to be; and (2) complaints alleging violations of Division 022 standards require different investigatory procedures and remedies than other types of complaints. With those considerations in mind, the proposed rules would enact two major changes. First, the proposed rules would require the department to immediately order corrective action after concluding an investigation as opposed to allowing the parties an opportunity to settle the matter. Importantly, the parties would still be able to settle the matter at any time before the department concludes its investigation. Second, the proposed rules create a different process for complaints alleging violations of Division 022 standards than for appeals of complaints alleging discrimination, restraint, seclusion, or retaliation. 

Even though many elements of the existing procedures would remain the same as those set forth in current OAR 581-002-0001 to 581-002-0023, the clearest way to write these proposals – given the number of changes that need to be made – is to repeal the existing rules and write new rules. The clearest way to codify the proposed rules is to create a new division within OAR Chapter 581 that is specific to complaint and appeals processes: OAR Chapter 581, Division 075.


PROPOSED RULES REVISION: PUPIL TRANSPORTATION RULES

Proposed rule language on the Pupil Transportation Rules are linked here

Statement of Need: Lack of clarity on established departmental requirements and technical alignments based on conversations with district partners; new legislation for camera equipment for school buses.


PROPOSED NEW RULE: SPECIAL EDUCATION STAFF STIPEND GRANTS

Proposed rule language on the Special Education Staff Stipend Grants are linked here

Statement of Need: In order to implement the intent of SB 5506, rules need to be created to frame these stipends. These rules are primarily technical as the legislative intent is simple and has been made clear to us for these one-time funds. ODE’s/EAC’s role in this is to facilitate the logistical work of getting the stipends out to educators.


PROPOSED TECHNICAL FIX FILINGS

Proposed rule language on fixing filing errors can be found here

Statement of Need: Some rules passed earlier this year (2024) had some filing errors and are returning to the State Board of Education for approval to fix the errors. Please click the link above to review minor rule language revisions.


May

The State Board of Education will hear the following administrative rule proposals as first reads on May 16, 2024. Some of these rules were heard on April 18, 2024.  State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on May 21, 2024, at 3pm. The ODE Hearings Officer will conduct the May 21st public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 669-254-5252; Meeting ID: 161 837 6021.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the June 13, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

COURSE REQUIREMENTS FOR PERSONAL FINANCIAL EDUCATION

Proposed Rule Amendment and New Rule Language relating to Course Requirements for Personal Financial Education can be found by clicking here, which directs you to the April 18, 2024 Boardbook Website

Note: Please click, “attachments” and refer to agenda item 7.B.

Statement of Need: SB 3 (2023) directs the State Board of Education to adopt content standards for 0.5 credit of higher education and career path skills and 0.5 credit of personal financial education as part of the 24 credit requirements for a high school diploma.  These rules are needed in order to fulfill the requirements of SB 3.  Please note that OAR 581-022-2000 and OAR 581-022-2010; concerning Diploma Requirements and Modified Diplomas, will also have changes relating to this rulemaking subject, and were provided a rule notice in April.

MEDICATION ADMINISTRATION

Proposed Rule Amendment Language for OAR 581-021-0037 is Linked Here

Statement of Need: OAR 581-021-0037 (Medication Administration) encompasses requirements for the administration of prescription, nonprescription, and non-FDA approved nonprescription medication during school hours/programming (by staff and self-administration by student).  OAR 581-021-0037 was established in 1998 and outlines requirements related to the administration of medication to students. OAR has been updated at least 12 times (twice since 2020). This update maintains state requirements, adds clarity to requirements related to training, stock medication, and updates rules and statutes referenced.

CORRECTIONS EDUCATION PROGRAM FUNDING FORMULA NEW RULE

Proposed New Rule Language is Linked Here

Statement of Need: ODE needs to codify the funding methodology for each Juvenile Detention Education Program (JDEP) school in county juvenile detention facilities and for each YCEP school in Oregon Youth Authority secure close custody facilities operated by school districts or education service districts.  Previously, each JDEP (1.5 ADMw) and YCEP (2.0 ADMw) school was funded on based on the legislatively mandated (ORS 327.026) per ADMw for each JDEP school and each YCEP school. HB 5014 (2023) provided continual General Funding of $8.3 million to be distributed to the JDEP schools and YCEP schools based on the five criteria listed in the Budget Note.  ODE therefore needs rules to manage the funding formula.

AMERICAN SIGN LANGUAGE RULE REVISION

Proposed Rule Amendment Draft Language is Linked Here

Statement of Need: HB 2696 passed in the 2023 legislative session.  This bill directed the Oregon Health Authority (OHA) Health Licensing Office (HLO) to develop a Licensing Board for educational, medical and legal ASL interpreting licenses.  ODE's rule on minimum standards for sign language interpreters serving students in public schools needs to align with HB 2696 (2023), as the bill removed the direction and guidance for ODE to inform districts on specifics of Interpreter licensing in education, as OHA and the Health License Office will now operate this direction and guidance.

NATIVE HAWAIIAN/PACIFIC ISLANDER STUDENT SUCCESS PLAN GRANT PROGRAM

Temporary-to-Permanent Rule Draft Language is Linked Here

Statement of Need: The Oregon Legislature passed HB 3144 in July 2023.  This bill creates the Native Hawaiian/Pacific Islander Student Success Plan to support students who identify as being NHPI and have experienced disproportionate outcomes due to historical practices.  One aspect of Student Success Plan implementation includes a grant program.  The rules are needed to guide the implementation of the Native Hawaiian/Pacific Islander Student Success Plan grant program.

The absence of rules may prevent ODE from implementing a Native Hawaiian/Pacific Islander Student Success grant program.

SB 758 (2023) RULE REVISION

Rule Amendment Language to OAR’s 581-015-2340 and 581-015-2300 are Linked Here

Statement of Need: The Oregon Legislature passed SB 758 during the 2023 legislative session which require updates to the rules for accessing student education records as well as for due process hearings.  This rule clarifies the access that parents have to the special education records of their students in a reasonable time frame as well as access to special education records during the due process hearing process. These rule updates directly mirror statute.

EDUCATOR ADVANCEMENT COUNCIL (EAC) FUNDING MENTORING PROGRAM RULES REVISION

Rule Amendment Language Relating to the EAC Funding Mentoring Program is Linked Here

Statement of Need: These rules are needed in order for the Educator Advancement Council to be charged to facilitate teacher mentoring program standards, the Oregon Beginning Educator Mentoring Program, and more.

ESSENTIAL SKILL ASSESSMENTS FOR ENGLISH LANGUAGE LEARNERS RULE REVISION

Minor Rule Amendment Language to OAR 581-022-2120 are Linked Here

Statement of Need: This rule requires districts to have a policy for whether to allow English Language Learner students to demonstrate proficiency in all required Essential Skills in the students’ language of origin.  This rule needs to be updated to align with OAR 581-022-2115 Assessment of Essential Skills, to reflect that the Essential Skills graduation requirements have been waived through the 2027-28 school year.

April

The State Board of Education heard the following administrative rule proposals as first reads as early as February 15, 2024. Some of these rules were heard on March 14, 2024, with one rule set having a 1st read on April 18, 2024.  State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on April 15, 2024, at 3pm. The ODE Hearings Officer will conduct the April 15, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 669-254-5252; Meeting ID: 160 492 1423; Passcode: 633935.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the May 16, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

 

STUDENT INVESTMENT ACCOUNT HIGH SCHOOL SUCCESS FUND ADMINISTRATION RULE REVISIONS

Proposed Rule Amendment Language for OAR 581-013-0015 and OAR 581-014-0004 is Linked Here

Statement of Need: These rule proposals provides technical fixes to both High School Success (HSS) and the Student Investment Account (SIA) fund administration rules by adding procedures on how to handle allocations to charter schools that may close during the academic year. The HSS rule set also adjusts the summer extension to align to SIA. Adding language to rule to handle the closure of a charter school mid year and aligning the High School Success Summer Extension to SIA.

 

CIVIL RIGHTS COORDINATORS RULEMAKING: NEW RULES & RULE REVISIONS

Proposed Rule Amendment & New Rule Language is Linked Here

Statement of Need: These rules require districts to designate one or more Civil Rights Coordinators to oversee compliance with state and federal nondiscrimination laws. Discrimination means different treatment on the basis of a protected class identity (same meaning as ORS 659.850).  Districts are already required to follow state and federal nondiscrimination laws. These include:

 

Title VI of the Civil Rights Act of 1964 - Race, Color, National Origin

Title IX of the Education Amendments of 1972 - Sex, Gender Identity, Sexual Orientation

Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990  - Disability

ORS 659.850 - Age, Color, Disability, Gender Identity, Marital Status, National Origin, Race, Religion, Sex, Sexual Orientation

The Civil Rights Coordinator(s) shall monitor, coordinate, and oversee compliance with these laws and oversee complaints investigations and resolutions as well coordinate prevention of civil rights violations.

 

PREVENTION EDUCATION IN DRUGS AND ALCOHOL RULE REVISION

Proposed Rule Amendment Draft Language for OAR 581-022-2045 is Linked Here

Statement of Need: OAR 581-022-2045 covers requirements for districts regarding a comprehensive plan for Prevention Education in Drugs and Alcohol.  The rule covers a number of items that districts must have in place in order to be in compliance with Division 22 Standards, including instruction in the classroom.  The statute requires ODE to collaborate with the Oregon Health Authority, and Alcohol and Drug Policy Commission to develop curricula supplements to be implemented by school districts related to: (1) Dangers of synthetic opioids, including fentanyl or any substituted derivative of fentanyl, and counterfeit and fake drugs. (2) Laws that provide immunity or other protections for persons who report drug or alcohol use or who seek medical treatment for drug or alcohol overdoses for themselves or others.

 

HIGH SCHOOL COMPLETION & ALTERNATIVE CERTIFICATE RULE REVISIONS

Proposed Rule Amendment Draft Language is Linked Here

Statement of Need: In Oregon schools, students may earn an Oregon Diploma, a modified Oregon Diploma, or an Extended Diploma. Schools may provide other high school completion documents to a student who does not satisfy the requirements for any diploma, consistent with the requirements of Oregon Revised Statute (ORS). SB 992 amends several ORS provisions related to high school completion.

March

The State Board of Education heard the following administrative rule proposals as first reads on March 14, 2024. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on March 20, 2024, at 3pm. The ODE Hearings Officer will conduct the March 20, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 669-254-5252; Meeting ID: 1601917751; Passcode: 109664.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the April 18, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

 

ESTABLISHMENT OF APPROVED RECOVERY SCHOOLS NEW RULE

Proposed New Rule Language for the Establishment of Approved Recovery Schools is Linked Here

Statement of Need: HB 2767 (2023) established the new Recovery Schools to be funded as part of the Statewide Education Initiatives Account in the Student Success Act and the State School Fund (SSF). This bill was passed in the 2023 regular legislative session and is incorporated into ORS 336. These new types of public schools will provide comprehensive education programs leading to an Oregon diploma and therapeutic services to support youth in recovery from substance use disorder. The schools will be established by contract between ODE and an ESD, SD, or public charter school. ODE will be responsible for special education. Rulemaking is needed in order to implement HB 2767.

 

PROFESSIONAL LEARNING CRITERIA TO SUPPORT INCLUSIVE SOCIAL SCIENCE INSTRUCTION NEW RULE

Proposed New Rule Language for the Professional Learning Criteria to Support Inclusive Social Science Instruction is Linked Here

Statement of Need: This rule provides professional learning for educators to address inclusive social science standards including Holocaust and genocide studies and ethnic studies. The rule creates criteria to help guide the development of the professional learning. The passage of SB 664 and HB 2845 requires K-12 educators to address the histories, contributions, and perspectives of traditionally underrepresented individuals. SB 1050 recognizes the need for educators to improve content knowledge and culturally responsive pedagogies. It provides $2,250,000 for professional learning to ensure school districts offer instruction aligned to the academic social science content standards, including specific focus on Holocaust/genocide studies no later than the 2026-2027.

 

COMMUNITY ELIGIBILITY PROVISION (CEP) INCENTIVE REIMBURSEMENT PROGRAM RULE REVISION

Proposed Rule Amendment Language for OAR 581-051-0610 is Linked Here

Statement of Need: CEP is a federal program that allows eligible schools to offer all students breakfast and lunch at no charge, under USDA meal program. Eligibility for CEP is based on percentage of total students enrolled in a federal assistance program (known as identified student percentage). Previous federal threshold for eligibility in CEP was 40% ISP, USDA lowered this threshold to 25% in October 2023. Student Success Act (SSA) Child Nutrition Initiatives provide supplemental reimbursement for schools that participate in CEP. Rules changes for CEP Incentive Program would align the definition of an eligible school with federal requirements.

STUDENT INVESTMENT ACCOUNT HIGH SCHOOL SUCCESS FUND ADMINISTRATION RULE REVISION

Proposed Rule Amendment Language for OAR's beginning in 581: 013-0015, 014-0001, 014-0004, 014-0019

Statement of Need: The Student Investment Account originally contained definitions for focal students group as applicable for the determination of charter school eligibility to apply independently. Following the first two year of implementation it was found that in addition to charter school eligibility we needed to expand focal group definitions for inclusion in community engagement and Longitudinal Performance Growth Targets (LPGTs). In Spring 2022 we brought forward an expanded set of focal student group definitions which was ultimately adopted by the State Board. These rule proposals provides technical fixes to both High School Success (HSS) and the Student Investment Account (SIA) fund administration rules by adding procedures on how to handle allocations to charter schools that may close during the academic year. The HSS rule set also adjusts the summer extension to align to SIA. As we continue to learn into the administration of the Student Investment Account and the High School Success initiative we have found additional areas of fund administration that we feel need addressed in rule. First is how to handle the reallocation of funding in the event a charter school closes mid year. Second is a slight change to previously adopted rules adding a universal summer extension to High School Success to align that program to the SIA fund administration.


The State Board of Education heard the following administrative rule proposals as first reads on February 15, 2024. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on March 18, 2024, at 3pm. The ODE Hearings Officer will conduct the March 18, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 669-254-5252; Meeting ID: 1604921423; Passcode: 633935.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the April 18, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

 

EXAMINATION OF CHILDREN INSTRUCTED BY PARENT, LEGAL GUARDIAN OR PRIVATE TEACHER RULE REVISION

Proposed Rule Amendment Language for OAR 581-021-0026 is Linked Here

Statement of Need: This rule is being revised to reduce the number of tests named under section 1 of this rule.  This revision comes from the fact that the tests named being striked from section 1 are no longer being produced and therefore not offered to students to take at this time.

 

SPEECH LANGUAGE STIPEND PROGRAM NEW RULE

Proposed New Rule Language for the Speech Language Stipend Program is Linked Here

Statement of Need: SB 215 (2023) updates the SLP/SLPA stipend program to recruit and retain these hard to fill positions. This program will provide a stipend to program participants after two years of employment and Supervision and mentoring at an ESD or School district. The Department of Education shall establish a program to increase the number of licensed speech-language pathologists and certified speech-language pathology assistants [in Oregon] employed in the education service districts and school districts of this state.

 

TEMPORARY TO PERMANENT RULEMAKING: SAFE SCHOOL CULTURE GRANTS

Proposed Permanent Draft Language for OAR 581-017-0283 is Linked Here

Statement of Need: SB 283 (2023) establishes the Safe School Culture Grant, along with other programs to support the educator workforce. This grant provides funding to train a cohort of certified instructors within school districts and ESDs through the CPI (Crisis Prevention Institute) or by another nationally recognized organization that provides training to certify individuals in nonviolent crisis intervention methods. The measure requires each certified instructor funded by this grant to train a minimum number of staff each year. Districts and ESDs that receive reimbursement from this grant must report to ODE about the number of staff trained by the certified instructors.

 

PROCESS FOR APPROVAL OF PRIVATE SCHOOL OR PRESCHOOL AS A CONTRACTOR WITH PUBLIC AGENCIES RULE REVISION

Proposed Rule Amendment Language for OAR 581-015-2280 is Linked Here

Statement of Need: The Oregon Administrative Rule 581-015-2280 is the process for approval of private alternative schools to act as contractors with public agencies.  

The Application and Review section of this OAR outlines the application process and the steps, such as: the documentation and information these institutions need to provide, as well as the review and evaluation process conducted by the ODE to determine their eligibility. This rule impacts children eligible to receive special education services whose needs for services and supports cannot be provided in the public school and who are placed by a school district into a private school setting. Private schools must complete an application process with ODE in order to provide special education services. The Office of Enhancing Student Opportunities works with the private schools to complete the approval on a particular timeline.

OESO would like to adjust the timeline for approval within this OAR to reduce duplication of effort for private schools, remove timeline barriers, remove specific dates, and to clarify the language explaining the timeline.


February

The State Board of Education will hear the following administrative rule proposals as first reads on February 15, 2024. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on February 23, 2024 at 3pm. The ODE Hearings Officer will conduct the January 23, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the March 14, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

EARLY LITERACY SUCCESS INITIATIVE

New Rules Draft

Statement of Need: The Early Literacy Success Initiative rules provides a shared set of definitions across the three types of grants, naming when a specific definition is for only one type of grant. Additionally, the rules provide the full rule sets specific to each of the three types of grants to support implementation starting in the 2023-24 year. The Oregon Legislature passed HB 3198 during the 2023 session. This bill creates the Early Literacy Success Initiative, which includes the Early Literacy Success School Grants, Community Grants, and Tribal Grants. Previously, ODE brought narrowly focused temporary fund administration rules for the school district grants only to the RAC given HB 3198 requires the distribution of grant funds to school districts and public charter schools in the 2023-24 school year.

January

The State Board of Education will hear the following administrative rule proposals as first reads on December 7, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on January 23, 2024, at 4:00 pm. The ODE Hearings Officer will conduct the January 23, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the February 15, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

PROCEDURES REGARDING RESTRAINT AND SECLUSION RULE REVISION

Proposed rules to be amended: OAR 581-021-0556

Statement of Need: SB 1024 amends ORS 339.294 and OAR 581-021-0556. Under SB 1024, a public education program is obligated to preserve all records associated with an incident of restraint or seclusion, including photos, audio or video recordings. These records must be kept in their original format and should not be altered in any way. The public education program must review any preserved photos, audio or video recordings during the required debriefing meeting that must occur within two days of any incident involving restraint or seclusion. Upon request from a student's parent or guardian, the public education program must disclose the preserved records.

The State Board of Education will hear the following administrative rule proposals as first reads on December 7, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on January 25, 2024, at 2:00 pm. The ODE Hearings Officer will conduct the January 25, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the February 15, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

OSCIM PROGRAM & TAP GRANT RULES REVISION

Proposed rules to be amended: OAR's 581-027-0005, 0010, 0015, 0020,0023, 0025, 0030,0035, 0040, 0043, 0045, 0050

Statement of Need: Senate Bill 285 passed in the 2023 Legislative Session. The bill includes much needed updates to the grant amounts for the Oregon School Capital Improvement Matching (OSCIM) Program and the Technical Assistance Program (TAP) to better address rising costs associated with capital improvement projects and facility assessments and planning. 

Since 2016, the OSCIM program has been awarding matching grants to school districts to help them pass general obligation bond for capital improvements. Grant amounts are based on a funding formula and districts apply several months in advance of an election. Depending on the amount of funding available and their place on the priority list and the time in which their application is received, districts are given a state match funding commitment that they can advertise as part of their bond campaign in order to incentivize their constituents to vote in favor of the bond measure. Due to increasing construction costs, the minimum and maximum grant amounts have increase from $4M and $8M to $6M and $12M respectively. Funding commitments were previously allocated according to 60% Priority List and 40% First-In-Time. These percentages have also been changed to 66% Priority List and 34% First-in-time to ensure districts with greater need are given priority.


The State Board of Education will hear the following administrative rule proposals as first reads on December 7, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on January 19, 2024, at 1:00 pm. The ODE Hearings Officer will conduct the January 19, 2024, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the February 15, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

 

PUBLIC CHARTER SCHOOLS RULES REVISION

Proposed rules to be amended: OAR's 581-026-0100, 0305, 0310, 0400, 0600

Statement of Need: HB 3204 (2023) calls for new timelines and requirements for virtual charter school enrollment and appeals updates.  The first revision aligns the rule with the new requirements for school district denial notices. Districts are now required to to provide families with the most recent percentage of students enrolled in virtual public charter schools not sponsored by the district used at the time of denial. These proposed revisions are prompted by feedback from school districts. Over the last 3 years, we have seen anywhere from 25-40 school district actively denying enrollment in virtual public charter schools. More and more districts are reaching the 3% mark and need timely data from charter schools to make their calculations. Virtual public charter schools are required to send a list of students to each school district in which a student who is enrolled in the school resides each month that the school is in session. We have received feedback from districts that these list are often sent at the end of the month or not sent until the second month. The proposed changes here require the first list to be sent on or before the 15th day of school. Additionally, to help support districts, we are proposing the lists include minimum, standard information and be formatted in and Excel-like file vs PDF.

We are also updating the terms used in rule to simplify rule references to SB 767. The proposed revisions to this section require public charter schools to submit charter contracts and nonprofit status documents to the Department of Education. ODE is required to submit data to the US Department of Education each year and the most difficult data to provide is the charter contract dates. Most charter schools do not provide renewed charter contract copies to ODE.

 

FEDERAL PROGRAM APPEALS PROCESS PROPOSED RULE

Proposed rules to be adopted:New Rule Draft

Statement of Need: This proposed rule will enact a formal process, as well as provide clarity and transparency, should a grantee have a change in funding status, be required to pay back funds, or an applicant is denied an application to a federal grant program under the Every Student Succeeds Act, McKinney-Vento, Stronger Connections Grant, and/or the American Rescue Plan-Homeless Children and Youth programs.

 

ALTERNATIVE TRANSPORTATION REIMBURSEMENT RULE REVISION

Proposed rules to be amended: OAR 581-023-0040

Statement of Need: Addition of Alternative Transportation as a reimbursable expense with an approved supplemental plan or waiver.  The Transportation Grant provides reimbursement of a percentage of the expenses to transport students (applies to trips between home and school and for other academic purposes). Expenses related to public transportation passes have historically only been reimbursable with a waiver or supplemental plan, but there is no defined process to request these. Expenses related to providing biking and walking bus options have not historically been reimbursable. In addition, this rule needs an update from the current 2019-2020 and 2020-21 non-reimbursable mileage rates to the 2023-24 and 2024-25 rates following the new biennium.

2023

December

The State Board of Education will hear the following administrative rule proposals as first reads on December 7, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on January 5, 2024, at 1:00 pm. The ODE Hearings Officer will conduct the January 5, 2023, public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the February 15, 2024, meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

PHYSICAL EDUCATION (PE) REQUIREMENTS & REPORT ON PE DATA RULES REVISION

Proposed rules to be amended: OAR's 581-022-2263 and 581-022-2265

Statement of Need: These OAR's need updates to align with 2023 legislation that changed the number of minutes needed for various grades to complete PE courses, removed phase-in requirements from prior school years, and minor changes in language to improve clarity.

MINIMUM REQUIREMETNS FOR SCHOOL DISTRICT SEXUAL HARASSMENT POLICIES RULE REVISION

Proposed rules to be amended: OAR 581-021-0038

Statement of Need: The definition of consent was updated to better align with the definition required to be taught in by Comprehensive Sex Ed rules and standards. The intention is to align what students learn in the classroom with the standard they are held to in policy.

TEACHER & SUBSTITUTE RETENTION AND RECRUITMENT GRANT RULES REPEAL

Proposed rules to be repealed: OAR's 581-017-0780 and 581-017-0790

Statement of Need: HB 4030 (2022) provided funds to retain and recruit teachers and classified staff, and pay substitutes for annual required training. The grants were administered during the 2022-2023 school year. The grants have since closed and all funds have been distributed. The rules are no longer needed and so requesting State Board to repeal the rules.

October

The State Board of Education will hear the following administrative rule proposals as first reads on October 19, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on November 17, 2023, at 1:00 pm. The ODE Hearings Officer will conduct the Novemer 17, 2023 public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

The State Board will vote on the proposed rules at the December 7, 2023 meeting. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

SPECIAL EDUCATION EVALUATION & ELIGIBILITY RULE REVISIONS

Proposed rules to be amended: OAR's within 581-015: 2000, 2127, 2130, 2150, 2170, 2175

Statement of Need: Clarifying, and correcting language in these OAR's to prevent confusion of definitions and procedures within these OAR's.

INSTRUCTIONAL MATERIALS ACCESSIBILITY RULE REVISIONS

Proposed rules to be amended: OAR's 581-011-0087 & 581-022-2350

Statement of Need: ODE revises current policy to require publishers of digital instructional materials to provide an up-to-date, complete, and accurate Accessibility Conformance Report (ACR) that has been completed by a third-party and includes manual verification of testing.  A revision of OAR 581-011-0087 would require all publishers submitting materials to ODE's evaluation to comply with the aforementioned requirement.

September

The State Board of Education will hear the following administrative rule proposals as first reads on September 21, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on October 13, 2023, at 1:00 pm. The ODE Hearings Officer will conduct the October 13 public hearing by video conference. You can join by video conference. To participate by phone, dial: 1-833-568-8864; Meeting ID 161 704 4578; Passcode: 992516.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

Proposed Administrative Rules:

EI/ECSE RULE REVISIONS

Proposed rules to be amended: OAR's within 581-015: 290029052910

Statement of Need: Update language in EI/ECSE Personnel Standards and Authorization OARs to align with adoption of the national Division of Early Childhood (DEC) EI/ECSE Standards (EI/ECSE Standards (2020) | DEC) and Council for Exceptional Children (CEC) Administrator Standards (Administrator of Special Education Standards (2022) CEC)

FARM-TO-SCHOOL RULE REPEAL

Proposed rules to be repealed: OAR 581-017-0448

Statement of Need: The last several years has shown that there are few entities that do this kind of work and the process required to receive the grant makes it unavailable to many of those entities, particularly smaller nonprofits.  ODE Child Nutrition Programs hopes to repeal the current OAR to allow for the interagency agreement process to occur for these funds by October 2023.

August

ODE will hold a public hearing on the proposed rules on Friday, August 25, 2023 at 1:00pm. The ODE Hearings Officer will conduct the Friday, August 25, 2023 public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-419-6376; Passcode: 561316.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:


ESSENTIAL SKILLS RULE REVISIONS
Proposed rule to be amended: OAR 581-022-2115
Statement of Need: ODE published two determinations and eight recommendations on graduation requirements on September 1, 2022, pursuant to the requirements established by Senate Bill 744. Senate Bill 744 suspends the assessment of Essential Skills requirements for Oregon's students through the 2023-24 school year. The legislature has not taken any action to address ODE's recommendation to replace the assessment of essential skills requirement with an alternative accountability measure(s). This adoption presentation will ask the board to continue the extension of the suspension of the assessment of essential skills policy through the 2027-28 school year to allow for legislative action. This requires another modification to OAR 581-022-2115.

MENSTRUAL DIGNITY FOR STUDENTS

Proposed rule to be adopted: OAR 581-022-XXXX
Statement of Need: The Menstrual Dignity Act, enacted in July of 2021, requires that educational providers stock menstrual products in all student bathrooms by the end of the 2022-23 school year. The Menstrual Dignity For Students Rules (OAR 581-021-0587 through OAR 581-021-0596) outline program requirements.  This rule connects the Menstrual Dignity Act requirements to Division 22.

June

The State Board of Education will hear the following administrative rule proposals as first reads on June 15, 2023. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on Friday, August 25, 2023 at 1:00pm. The ODE Hearings Officer will conduct the Friday, August 25, 2023 public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-419-6376; Passcode: 561316.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

To view these proposed rules, please visit the State Board Proposed OARs web page on the Oregon Department of Education's website.

ESSENTIAL SKILLS RULE REVISIONS
Proposed rule to be amended: OAR 581-022-2115
Statement of Need: ODE published two determinations and eight recommendations on graduation requirements on September 1, 2022, pursuant to the requirements established by Senate Bill 744. Senate Bill 744 suspends the assessment of Essential Skills requirements for Oregon's students through the 2023-24 school year. The legislature has not taken any action to address ODE's recommendation to replace the assessment of essential skills requirement with an alternative accountability measure(s). This adoption presentation will ask the board to continue the extension of the suspension of the assessment of essential skills policy through the 2027-28 school year to allow for legislative action. This requires another modification to OAR 581-022-2115.

March

The State Board of Education will hear the following administrative rule proposals as first reads on March 16, 2023. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on March 17 at 1:00pm, and May 5 at 1:00pm. The ODE Hearings Officer will conduct the public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161-125-6030; Passcode: 677054.

The State Board will vote on the proposed rules at the April 20, 2023, meeting. State Board materials are posted to the State Board’s online Boardbook approximately one week prior to each meeting.

Public Comment on Proposed Rules

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

If you have any questions, please reach out to Emily Nazarov, Rules Coordinator.

APPEALS PROCESS RULES REVISIONS
Proposed rule to be amended/adopted/repealed : OAR 581-002-0001, 581-002-0009, and 591-002-0023.

Statement of Need: These amendments would update three OARs related to ODE’s complaint and appeals processes. If a student experiences discrimination, restraint, seclusion, or educational retaliation at school, or if a student or parent of a student believes that a school is not complying with the Division 22 standards, the student or parent may file a complaint with their school district. If the student or parent is dissatisfied with the district’s response, they may file an appeal with ODE. The rules codified at OAR 581-002-0002 to 581-002-0023 govern the procedures by which ODE accepts, investigates, and resolves these types of appeals. The proposed revisions update the rules to improve the process.

VARIANCE REQUESTS FOR PUPIL TRANSPORTATION VEHICLES
Proposed rule to be amended/adopted/repealed: OAR 581-053-0070

Statement of Need: This rule establishes standards for school buses and school activity vehicles. The proposed revision will give authority to grant requests for variances to the Director of Pupil Transportation. Authority currently wits with the Director of ODE.

SCHOOL SPORTS PRE-PARTICIPATION PHYSCIAL EXAMINATION FORM
Proposed rule to be amended/adopted/repealed: OAR 581-021-0041

Statement of Need: This rule establishes the form and protocol to be used for pre-participation physical examinations for students participating in school sports in grades 7-12. The Oregon School Activities Association has updated the School Sports Pre-Participation Examination Form. The administrative rule must be amended to adopt by reference the updated form.

HEALTH SERVICES RULE REVISION

Proposed rule to be amended/adopted/repealed: OAR 581-022-2220 

Statement of Need: This rule revision updates health services standards for public schools.  The rule's proposed updates aligns findings from recent independent evaluation of Oregon's public health response to COVID-19.  The revisions help schools invest in comprehensive emergency preparedness, continues to invest in partnerships between the education and public health sectors, emergency operations efficiency and timeliness, defines roles and expectations involved in public health responses, supports disease investigation traning and resources to respond to communicable diseases, and coordinates messages across public health and education organizations.

MENSTRUAL DIGNITY FOR STUDENTS

Proposed rule to be adopted: OAR 581-022-XXXX
Statement of Need: The Menstrual Dignity Act, enacted in July of 2021, requires that educational providers stock menstrual products in all student bathrooms by the end of the 2022-23 school year. The Menstrual Dignity For Students Rules (OAR 581-021-0587 through OAR 581-021-0596) outline program requirements.  This rule connects the Menstrual Dignity Act requirements to Division 22.
  • Notice: This rulemaking process for the Menstrual Dignity for Students has resumed after a brief pause.  ODE will hold a public hearing on the proposed rules on Friday, August 25, 2023 at 1:00pm. The ODE Hearings Officer will conduct the Friday, August 25, 2023 public hearing by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-419-6376; Passcode: 561316.

    We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

January – Regular Administrative Rules

The State Board of Education heard the following administrative rules proposal as first reads on January 19, 2023. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on January 26, 2023, at 9:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the January 26, 2023 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-527-5020; Passcode: 677054.

January – Special Education Administrative Rules

The State Board of Education will hear the following special education rules proposal as January 19, 2023. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on February 7, 2023, at 9:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the February 7, 2023 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 167-796-7236; Passcode: 128983.

We welcome your comments on the above proposed rules. If you would like to submit public comment on the proposed rules, you may:

Updates to OARs Involving Non-Conviction Court Orders
Statement of Need: ORS 326.603 and ORS 326.607 requires school districts to send to the Department information including fingerprints for contractors or employees of a school district for purposes of a criminal records check. Moreover, Oregon’s school buses and school activity vehicles are regulated by the authority of the Oregon Department of Education under ORS 327.013 & 820.100 to 820.120. The proposed rules update when an applicant does not quality as a school bus or school activity driver and updates the definition for "conviction".  The proposed rule amendments account for situations in which no conviction visible to ODE’s fingerprinting team exists, but circumstances permit individuals ordered to use an ignition interlock device (IID) or required to register as a sex offender to qualify for driver approval or fingerprinting clearance to work with children in schools.

Farm to School Education Grant Fund Administration and Usage
Proposed rule to be amended: 581-017-0444.

Statement of Need: ORS 336.431 requires the Department to administer a Farm-to-School Grant program as a competitive grant. This rule outlines the awarding and use of grant funds by eligible entities. The rule amendments pertain to the details associated with distribution and management of farm to school education grant funds including allowed funding ranges per grant, timelines, and reallocation.

Discrimination OAR Updates
Statement of Need: ORS 659.850 requires the State Board of Education to adopt rules to ensure compliance that a person not be subjected to discrimination in any public elementary, secondary or community college education program or service. These rules outline the terms and definitions used to implement this policy. Further, these rules outlines the process and procedures for prompt resolution of a complaint in the school district. The proposed rule amendments will clarify requirements around nondiscrimination, to better align state law with federal law, and to clarify rights for students, families, school staff, and community members.

Special Education Administrative Rule Revisions – Special Education Evaluation & Eligibility OAR Updates
Proposed rules to be amended:
Statement of Need: The proposed rule changes are required by Senate Bill 13 (2019) and by Senate Bill 16 (2019). The proposed changes to these rules update the names of eligibility categories, and the requirements for medical and/or health examinations as well as audiological and visual assessments. Moreover, the proposed rule changes increase clarity and consistency across rules. The clarity and consistency changes include incorporating existing Early Intervention and Early Childhood Special Education requirements into the school age special education OARs.

2022

December

The State Board of Education heard the following administrative rules proposal as first reads on December 8, 2022. State Board materials are posted to the State Board's online Boardbook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on December 20, 2022, at 9:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the December 20, 2022 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-527-5020; Passcode: 677054.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:
Credit for Educational Programs
Proposed rule to be amended: 581-021-0210
Statement of Need: ORS 326.565 requires the State Board of Education to adopt rules for the creation, use, custody and disclosure, including access, of student education records held by a school district. The current rules outline the requirements of school districts when evaluating student transcripts. In accordance with Senate Bill 1522 (2022) Sections 5 & 6, the proposed amendment to these rules will require school districts to accept credits earned in Oregon from Youth Corrections Educational Programs (YCEP), Juvenile Detention Education Programs (JDEP), Long Term Care & Treatment facilities, as well as hospital education programs.

Fund Administration for Student Investment Account 
Proposed rule to be amended: 581-014-0004
Statement of Need: ORS 327.175 to ORS 327.235 outline the allowable uses and awarding of grants from the Student Investment Account (SIA). These rules outline the administration of the grant funds for the SIA. The proposed rule amendment removes the opt out of the summer extension for the expenditure of funds for grant recipients.

Fund Administration for High School Success
Proposed rule to be amended: 581-013-0015
Statement of Need: The current rules outline the administration of funds from the High School Graduation and College and Career Readiness Fund. The proposed rule amendment removes the need for recipients to request a summer extension for the expenditure of funds.

Charter School Equity Grant OARs
Statement of Need: ORS 327.362 requires the Department to award grants to eligible public charter schools to increase academic achievement, including reducing academic disparities, for students from racial or ethnic groups that have historically experienced academic disparities and for students with disabilities. These rules outlines the administration of the grant program. The proposed amendments to these rules include new definitions and updates to eligibility requirements.

Youth Development Division - Reengagement Grant Program OARs
Proposed rule to be amended: 423-160-0001 and 423-160-0005
Statement of Need: In ORS 417.859, the State Board of Education, in collaboration with the Youth Development Council, is directed to establish by rule criteria for a school district or other entity to receive funding for eligible youths participating in a youth reengagement program. These rules establish the finding criteria for grants to be awarded by the Youth Development Council to reengagement programs. The proposed amendments to these rules include updates to definitions used and updates to eligibility for enrollment in a Reengagement Program in alignment with statute, which was updated in 2021 by HB 2051.

October

The State Board of Education will hear the following administrative rule proposals as first reads on October 20, 2022. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on October 27, 2022, at 9:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the October 27, 2022 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-527-5020; Passcode: 677054.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

Optional Mental and Behavioral Health Targets
Proposed rules to be adopted: 581-014-0022 to 581-014-0031

Statement of Need: ORS 327.190 requires the Department to develop applicable longitudinal performance growth targets for grant recipients from the Student Investment Account. Moreover, ORS 327.190 allows the State Board of Education to establish targets related to student mental and behavioral health needs. The proposed new rules are to establish rules for optional targets Student Investment Account grantees can consider to support students’ mental and behavioral health needs, inclusive of all students while also focusing on students from focal student groups. The new rules outline the definitions, purpose, criteria, administration and reporting of the optional targets.

Universal Screening for Risk Factors of Dyslexia
Proposed rule to be adopted: 581-002-1815 and 581-002-1820

Statement of Need: ORS 326.726 requires each school district screens every student for risk factors of dyslexia using a screening test. Further, ORS 326.726 requires the Department develop annually a list of approved tests for screening for risk factors of dyslexia. This rule outlines the requirements of screeners to be approved by the Department.

Every Day Matters OARs
Proposed rule to be amended and to be adopted: 581-020-0631, 581-020-0634, 581-020-0640, 581-020-0646, 581-020-0649, 581-020-0652, and 581-020-0655

Statement of Need: ORS 326.051 allows the State Board of Education to adopt rules for the general governance of public kindergartens and public elementary and secondary schools. Moreover, the State Board establishes state standards for public kindergartens and public elementary and secondary schools. The proposed rule amendments and proposed new rule to the Chronic Absenteeism Support program will further center students, particularly focal student groups, align operational practice with rule, and establish community-centered approaches to addressing the root causes of chronic absenteeism.

Economically Disadvantaged Definition
Proposed rule to be amended: 581-014-0001

Statement of Need: ORS 327.175 establishes the Student Investment Account (SIA) and creates a non-competitive grant program for school districts, eligible charter schools, and expands to include Youth Corrections Education Programs (YCEPs) and Juvenile Detention Education Programs (JDEPs) with the passage of HB 2060. The proposed rule amendment adds the definitions for "Economically disadvantaged students" for the purposes of reporting data for the Student Investment Account and for federal accountability reporting.

September

The State Board of Education will hear the following special education rules proposal as first reads on September 22, 2022. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.


ODE will hold a public hearing on the proposed rules on September 27, 2022, at 9:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the September 27, 2022 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-527-5020; Passcode: 677054.


We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:
Community Informed Assessment Process at Kindergarten
Proposed rule to be amended: 581-022-2130
Statement of Need: ORS 329.485 requires the Department of Education to implement a statewide assessment system for all students. The proposed rule revisions would allow for information collection that will inform state level decision about Oregon’s early education and child care programs, policies, and practices; and support families and students in participating in the assessment process for all students enrolled in kindergarten.

Approved Transportation Costs for Payments from the State School Fund
Proposed rule to be amended: 581-023-0040
Statement of Need: The rule outlines guidance on eligible and non-eligible transportation expenses as well as reimbursements for costs. The proposed rule updates the non-reimbursable transportation costs for the upcoming two school years. As part of the state school fund reconciliation process districts use the amounts in the non-reimbursable transportation costs to complete annual reports.

Administrative Rules for HB 4030
Proposed rule to be adopted: 581-017-0780 & 581-017-0790
Statement of Need: HB 4030 (2022) addresses a variety of education workforce issues. Sections 7 to 9 of HB 4030 (2022) require the Department to distribute grants for the purposes of recruiting and retaining personnel in education across the state. Moreover, Sections 10 to 12 of HB 4030 (2022) provides funds to reimburse substitutes and instructional assistants for out of pocket expenses incurred attending trainings. These proposed rules outline the administration of these grant programs including the application process as well as other requirements for eligible recipients.

HB 4026 - 2020 Wildfire Grant OARs
Proposed rule to be adopted: 581-017-0783 & 581-017-0786
Statement of Need: HB 4026 (2022) requires the Department to award grants each school year to wildfire-impacted school districts. The proposed new rules outline the administration of grant agreements to define timing of events, such as sources of data used in the calculations, anticipated updates and distribution timelines. This grant is intended to provide resources for the impacted school districts, which will allow them to prepare and maintain service levels for students.

May

The State Board of Education will hear the following rule proposals as first reads on May 19, 2022. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on May 26, 2022, at 10:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the May 26, 2022 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-592-3690; Passcode: 470311.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

LGBTQ2SIA+ Student Success Plan Grant Program
Proposed rule to be amended: OAR 581-017-0747 to OAR 581-017-0762

Statement of Need: ORS 329.847 directs the Department to develop and implement a statewide education plan for plan students who identify as lesbian, gay, bisexual, transgender, queer, two-spirit, intersex, asexual, nonbinary or another minority gender identity or sexual orientation. Further, the Department may award grants to Early Learning Hubs, providers of early learning services, school districts, education service districts, post-secondary institutions of education, tribal governments, community-based organizations or a consortium of these entities to implement the strategies provided in the plan. These rules outline the administration of the grants program to implement the statewide plan.

Student Investment Account Focal Group Definitions and Community Engagement
Proposed rule to be amended: OAR 581-014-0001 and OAR 581-014-0019

Statement of Need: ORS 327.175 to ORS 327.235 outline the allowable uses and awarding of grants from the Student Investment Account (SIA). The proposed rule updates SIA definitions to name full definitions for all named focal student groups within the statute, add additional focal student groups required for community engagement. Moreover, the proposed new rule outlines the focal student groups required to be engaged as part of the planning and plan development processes, provides guidelines as to how an applicant may identify other focal student groups to include in community engagement, and defines focal students groups that are required to be included in the development of Longitudinal Performance Growth Targets. These rules are needed to ensure that the Department can implement and administer the Student Investment Account.

Special Education General Supervision OAR
Proposed rule to be amended: OAR 581-015-2015

Statement of Need: ORS 343.041 requires the Department to adopt rule procedures, standards, and criteria for all special education programs for children with disabilities, early childhood special education and early intervention services for preschool children with disabilities. The proposed rule amendment updates the general supervision of all special education programs including administration of general supervision, Department procedure of noncompliance and corrective action, and school district requirements for compliance.

State Standards for the 2022-23 School Year
Proposed rule to be adopted: OAR 581-022-0107

Statement of Need: ORS 326.051 requires the Department to establish state standards for public kindergartens and public elementary and secondary schools as well as adopt rules for the general governance of public kindergartens and public elementary and secondary schools. This rule outlines the requirements for public school districts and public charter schools to submit required operational plans to the Department for the 2022-2023 school year.

HB 4026 2020 Wildfire Grant OARs
Proposed rule to be adopted: OAR 581-017-0780 and OAR 581-017-0783

Statement of Need: HB 4026 (2022) requires the Department to award grants each school year to wildfire-impacted school districts. The proposed new rules includes definitions and the fund administration of the grant award. These rules are necessary for the administration of grants awarded to wildfire-impacted school districts.

SB 732 Educational Equity Advisory Committees
Proposed rule to be adopted: OAR 581-022-2307

Statement of Need: SB 732 (2021) requires each school district to have an educational equity advisory committee. Pursuant to SB 732 (2021), the proposed new rules outline the administration of an educational advisory committee at each school district including the composition of the committee and the responsibilities of the committee, and an optional annual report that committees are allowed to produce. Adopting these proposed new rules will properly implement SB 732 and support the educational equity advisory committees it creates.

Intensive Program & Student Success Teams
Proposed rule to be amended: OAR 581-017-0729 and OAR 581-017-0741

Statement of Need: Amendments provide updates to defined terms and the process by which the agency determines the initial and total allocation.

April

The State Board of Education will hear the following rule proposals as first reads on April 21, 2022. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on April 28, 2021, at 10:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the April 28, 2021 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 161-849-0052; Passcode: 393281.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

Hospital Education Programs
Proposed rule to be amended: OAR 581-015-2575 and OAR 581-015-2580

Statement of Need: ORS 343.261 allows the State Board of Education to adopt rules for payment of the cost and oversight of the educational programs for children in State-operated hospitals, the Oregon Health and Science University hospitals and clinics, and private hospitals. This proposed rule amendment updates the definition of school district in both private and state-operated hospitals. The proposed update to the definition will give legal sufficiency to the agreements between the Department and an Education Service District to provide the education program at a school program in hospitals.

Charter School Equity Grant Program OARs
Proposed rule to be amended: OAR 581-017-0765 to OAR 581-017-0777

Statement of Need: ORS 327.362 requires the Department to award grants to eligible public charter schools to increase academic achievement, including reducing academic disparities, for students from racial or ethnic groups that have historically experienced academic disparities and for students with disabilities. These rules outlines the administration of the grant program.

LatinX Student Success Rules Update
Proposed rule to be amended: OAR 581-017-0696, OAR 581-017-0699, and OAR 581-017-0705

Statement of Need: ORS 329.845 directs the Department to develop and implement a statewide education plan for students who are Latino or Hispanic, including individuals of Mexican, Cuban, Puerto Rican, South American, Central American or Spanish descent, including a grant program to implement the strategies outlined in the plan. The proposed amendments to the rules include updating who is eligible for grant funding and the funding parameters for those eligible entities.

Division 51 CEPI and EIEG Breakfast Updates
Proposed new rules to be adopted: OAR 581-051-0600, OAR 581-051-0610, and OAR 581-051-0615

Statement of Need: ORS 327.535 outlines breakfast accessibility to students provided by a school district including when it is required and when a school district may apply for a waiver to this requirement. This rule outlines the administration of this requirement and an exemption process. The proposed amendment updates what data is to be used in the determination for which school districts are required to provide breakfast after the beginning of the school day. Furthermore, under Sec. 30 of HB 3427 (2019), the Department is required to reimburse school districts for costs incurred by the school districts in providing meals. The proposed amendment updates the reimbursement rate and adds a new rule to outline the steps the Department will take when funding to reimburse schools or district becomes insufficient.

March

The State Board of Education hear the following rules proposal as first reads on March 17, 2022. State Board materials are posted to the State Board’s online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on March 24, 2022, at 10:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the March 24, 2022 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-478-2535; Passcode: 741354.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

Rules Pertaining to Fingerprinting Fees
Proposed rules to be amended: OAR 581-021-0511; 581-021-0512; 581-045-0586; and 581-045-0587

Statement of Need: ORS 326.603 and 326.607 allow the Department to require fingerprinting background checks for all classified employees and volunteers who have direct, unsupervised contact with students in school districts and private schools including charging the school district or private school a fee for the fingerprinting background records check. The current administrative rules establishes the process and fees for these services. The proposed rule amendments will change the fixed cost to a cost established by the Department to be reviewed and changed annually. Oregon State Police’s fee schedule has increased, through whom the Department accesses results of fingerprinting, as well as increases in labor cost, contribute to the need to raise the fees the Department charges its district partners to avoid a fiscal shortfall.

Assessment of Submission Fees
Proposed rule to be amended: OAR 581-011-0090

Statement of Need: ORS 337.065 allows the Department to waive the publisher fee for a textbook title or item of instructional material submitted by the publisher for review and adoption by the State Board of Education. The fee waiver applies to instructional materials if the resource resides in the public domain, or if the resource has been released under an intellectual property license that permits the free use and repurposing by others. The proposed rule amendment will outline the process by which the Department may waive the publisher fee for these instructional materials or resources.

District Improvement Plans
Proposed rule to be amended: OAR 581-022-2250

Statement of Need: ORS 329.095 allows the Department to require school districts and schools to conduct self-evaluations and to periodically update their local district continuous improvement plans. The proposed rule amendments update the frequency by which districts are to conduct the self-evaluation and update the district plans from every three years to every four years. The proposed rule amendments to shift the timeline to every four years allows for more intentional and focused engagement opportunities by districts as well as alignment of multiple internal processes for numerous Department programs.

Updates to Division 51 OARs
Proposed rules to be amended: OAR 581-051-0500; 581-051-0520; and 581-051-0555

Statement of Need: The administrative rules outline the requirements, set forth in Federal regulations, that sponsors of Federal child nutrition programs and Food Service Management companies must follow when contracting for the management and service of meals under child nutrition programs. The proposed rule amendments reflect changes in Federal regulation and changes in the Department's interpretation of this regulation since rules were first adopted. The proposed rule amendments ensure that the rules are aligned with Federal regulation and the overall procedures that are currently in place. Moreover, the proposed rule amendment updates statutes and other authority for this rule.

Alternative Education Programs Definition Update
Proposed rule to be amended: OAR 581-022-2505

Statement of Need: ORS 336.615 to 336.665 outline the administration of public and private alternative education programs in school districts in the state. A Secretary of State audit in 2017 recommended that the Department develop a clear definition of alternative schools and programs. The proposed rule amendment includes the definition and purpose of alternative education in public and private school settings. The proposed rule amendment will address the Secretary of State's audit and implement the definition into the alternative education program.

Senate Bill 513 US Civics Requirement
Proposed rule to be amended: OAR 581-022-2000

Statement of Need: ORS 329.451 establishes the credit requirements a school district or public charter school uses to award a high school diploma to a student. The statute also requires students to satisfy any established requirements by the State Board of Education. This administrative rule outlines the high school diploma requirements. The proposed amendment updates the requirements of the high school diploma to include a half credit for United States Civics within Social Sciences minimum credits in alignment with Senate Bill 513 (2021). Moreover, the proposed amendment removes requirements for students who have already graduated and been awarded a diploma.

February

The State Board of Education heard the following rules proposal as first reads on January 20, 2022. State Board materials are posted to the State Board's online BoardBook approximately one week prior to each meeting.

ODE will hold a public hearing on the proposed rules on February 24, 2022, at 10:00 a.m. To adhere to the recommendations for social distancing, the ODE Hearings Officer will conduct the February 24, 2022 meeting by video conference. You can join by video conference. To join by phone, dial (Toll Free): 1 833 568 8864; Meeting ID: 160-839-9746; Passcode: 587042.

We welcome your comments on the proposed rules. If you would like to submit public comment on the proposed rules, you may:

  • Attend the Administrative Rules Hearing on February 24, 2022, at 10:00 a.m. Contact Rules Coordinator Jeremy A. Wartz if you have questions about the hearing.
  • Attend a State Board of Education meeting and provide public comment. Information on board meetings and providing public comment is available on the State Board webpage.
  • Submit your comments in writing to the ODE Rules Coordinator.
  • Submit your comments to the State Board of Education.
Suspension of Assessment of Essential Skills
Proposed rule to be amended: 581-022-2115

Statement of Need: SB 744 (2021) passed during the 2021 legislative session directs the Department to review existing state requirements for earning each of the diplomas and alternative certificates as prescribed by state law and rules adopted by the State Board of Education. Moreover, SB 744 requires the temporary suspension of the requirement for students to demonstrate proficiency in the Essential Skills. The purpose is to research the current requirements to ensure that they are equitable, accessible, and inclusive. Pursuant to SB 744, the proposed rule amendment will suspend the Assessment of Essential Skills through the 2023-2024 school year.

Menstrual Dignity for Students
Proposed rule to be adopted: OAR 581-021-0587 to OAR 581-021-0596

Statement of Need: HB 3294 (2021) requires the State Board of Education to adopt rules necessary for the administration of requiring public education providers to ensure that both tampons and sanitary pads are available at no cost to students. The proposed new rules provide the requirements necessary for public education providers to be in compliance with this law including the required education needed for education providers to cover and the funding and reimbursement parameters of this program. The proposed new rules will help students participate actively in classes and school activities by alleviating some of the economic strain and experiences of shame that are often barriers for menstruating students accessing their education.

Vision Screening Reimbursements
Proposed rule to be adopted: OAR 581-021-0031

Statement of Need: ORS 336.221 requires the State Board of Education to adopt administrative rules for the implementation of a vision screening or an eye examination by education providers. SB 222 (2021) passed during the 2021 legislative session expanded the parties eligible for reimbursement under the Vision Screening Reimbursement grant. In alignment with this new law, the proposed amendment to this rule allows external vision screening providers to be reimbursed directly by the Department, rather than through a school district as previously outlined in the rule.

Oregon State Seals of Biliteracy and Multiliteracy
Proposed rule to be adopted: OAR 581-021-0580 and OAR 581-021-0584

Statement of Need: ORS 326.051 requires the State Board of Education to adopt rules for the general governance of public kindergartens and public elementary and secondary schools. Under this authority, the Department established the Oregon State Seal of Biliteracy which was created to recognize and award the Oregon State Seal of Biliteracy Oregon (OSSB) to students, who demonstrate proficiency in English and another language. The rules outline the requirements for a student to be awarded a State Seal of Biliteracy and/or proposed State Seal of Multiliteracy. The proposed amendments update the criteria to be awarded the seal for biliteracy, establishes the criteria to be awarded the seal for multiliteracy, and identifies which cohort of students can be awarded these seals. These proposed rule amendments are necessary for the administration of this program.

Intensive Program and Student Success Teams OAR Updates
Proposed rule to be adopted: OAR 581-017-0729, OAR 581-017-0738, and OAR 581-017-0741

Statement of Need: ORS 327.222 establishes the intensive program for school districts and student success teams. The rules currently define the terms used for the administration of the intensive program and student success teams; establish the criteria of receiving funding for the intensive program and student success teams, invitation requirements and agreements by participating school districts, and school district outcomes at the end of participation; and also establish the funding limitations for the intensive program and student success teams. The proposed rule amendments will support the Department in assisting participating school districts to access grant-in-aid funds to cover a limited amount of cost for skilled coordination and collaboration with the Department ahead of the Student Success Team making formal recommendations.