Direct Certification files combine Secure Student Identifier (SSID) records that school districts submit to the Oregon Department of Education (ODE) with SNAP participation and Foster records from the Oregon Department of Human Services (DHS). These records are used to certify students for Free meals at participating schools.
Schools and School Districts may retrieve these records by using the Weekly Downloads, or the Membership List Upload. Free and Reduced price meal applications can be completed and submitted electronically. Medicaid data is only available for Direct Verification during the open period. For additional guidance, please check the Eligibility Manual
USDA requires Direct Certification to be downloaded three times per year:
- At the beginning of the school year
- Three months after the beginning of the school year
- Six months after the beginning of the school year
Below are resources to help you navigate the Child Nutrition Direct Certification site. Updates will be posted as applicable.
Direct Certification Downloads
Each month, a new all-inclusive file will be available for download. The all-inclusive file will be accessible on the Monday after the first full weekend of the month. Each subsequent Monday there will be a file with new SNAP recipients or students who have had changes such as address or school change since the first Monday file.
Free and Reduced Price Meal Applications
Medicaid Data (Direct Verification)
Direct Verification Section 9(b)(3)(F) of the NSLA and Program regulations at 7 CFR 245.6a(g) permit LEAs to “directly" verify approved applications selected for verification. Direct verification involves using records from public agencies to verify household income or household participation in an eligible program, helping relieve families of additional paperwork and reducing the gap in meal benefits for eligible children resulting from non-response.
If the information obtained through direct verification with Medicaid confirms a child's eligibility status, no additional verification is required. Medicaid records that may be used to verify eligibility will depend upon State income limits for these programs. This file is only used to verify the number of people in the household and to verify income. A name on this list does not automatically qualify a student for free or reduced price meals.
Membership List Uploads
The Membership List Upload uses the school enrollment and returns either a match or no match file. This feature does not add or delete students. It only returns results for the students added to the template. To use this feature, download the student data from the student database.
Note: Do not change/delete/rename column headers in the membership list template.