Administrator Mentor Tools Building Blocks

Mentoring Program Building Blocks

Standards

Oregon Mentoring Program Standards describe the structures and functions, processes, and effective practices necessary for a quality program. Effective mentoring is foundational to a quality program. An essential element of a mentoring program is a professional mentor who understands and utilizes the skills, strategies and tools necessary for the continuous development of teachers and administrators.

Tools

• GROWS Model PowerPoint
  • GROWS Model Prompts
  • GROWS Session Plan Worksheet
• Collaborative Discussion Guide (CDG)
• Getting to know you

Kick-Start

Use for the first one or two meetings

• Entry Conversations Protocol

  Facilitates rapport and trust, glean understanding of school context; explain purpose and structure of mentoring.

• “Getting to Know You” Tool

  Questions to ask during your first meeting with the beginning administrator that will provide important background knowledge.

• Entry Conversation-Supervisor

  Talking points about mentoring program for beginning administrators and purpose/structure of quarterly meetings between mentor and supervisor/LEA administrator.

Meeting with Mentee and Mentee’s Supervisor

Use ongoing with Mentee and quarterly with Supervisor/LEA Administrator

• Collaborative Discussion Guide

  (CDG): Note taking template which helps to structure weekly visit with mentee.

• Collaborative Discussion Guide (CDG)-Supervisor

  Note taking template which helps to structure quarterly visit with supervisor/LEA administrator.

• Time Management Grid

  Effective method for organizing priorities (urgent and important; not urgent and important; urgent and not important; not urgent and not important)

• Five Moves of Facilitative Coaching

  Coaching language stems to use with mentee (paraphrase, clarify, interpretation, mediational, summarize)

• GROWS Model: Problem solving tool with prompts (goal, reality, options, way forward, summary)

Observation/Data Collection Tools

Use to observe and give feedback to beginning administrator

• Participant and Facilitator Observation Recording Form

  Record what the participants are doing and what the facilitator is doing (t-chart) during a meeting.

• Look Fors Observation Tool

  6 “Look Fors” of an effective staff meeting useful for recording data during an observation of beginning administrator.

• Medford School District Staff Meeting Observation Template

  Rubric for observing a staff meeting with indicators and performance levels.

• Mentor Pre-Observation Conversation Guide

  Preparation for an observation of a meeting that involves joint decision making between mentor and mentee.

• Salem-Keizer Meeting Observation Tool

  Administrator Observation- Meeting (rubric, based on Legends)