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ESEA Federal Monitoring

Federal Monitoring

Monitoring occurs when ODE staff conduct a systematic review of program materials submitted by districts. A report is then issued to each monitored district. Resources used for the review include the ESEA Monitoring Checklist, materials submitted by the district, and staff interviews as necessary. Desk monitoring occurs twice each school year, in the winter and the spring. Following desk monitoring a small number of districts will be selected for on-site monitoring.

The items below will assist districts for both desk and on-site monitoring. In addition, ODE provides monitoring training for districts, prior to the submission of materials.

Districts to be Monitored

ESEA Monitoring Schedule, 2018-2019

Preparation for Monitoring

Monitoring Tools

Common Compliance

CC-A: Military Recruitment/Student Directory Information: A component of federal education law that requires schools to provide student directory information to military recruiters.

CC-B: Comparability: Complete by December 1st each year and keep on file in district office.

CC-E: LEA refund payments to the Oregon Department of Education

LEA Payments to ODE Form

CC-F: Guidelines for tracking fixed assets (Inventory)

CC-G: Equitable Distribution of Teachers

Equitable Distribution of Teachers Template

CC-H & CC-I: This form is used to determine whether CC-H (Semi-Annual Certification) or CC-I (Time and Effort) should be used.

Breakdown of Staff Positions Funded by Federal Funds (Sample Form)

CC-H: Semi-Annual Certification

Sample Semi-Annual Certification Form (Form used for semi-annual certification)

CC-I: Time and Effort

Title I-A

IA-C: Using the Indistar Schoolwide Review Tool

Schoolwide Review Tool (For Indistar)

IA-G: Annual Meetings

IA-H: Parent Capacity

Building Parent Capacity - Parent Capacity Log

IA-I: Paraprofessional Qualifications

Private School Participation under ESEA Toolkit

Calculating Proportionate Share

Consultation

Needs Assessment, Plan Development and Evaluation

Other Resources

Title I-C Monitoring

Title I-D Monitoring

Title IV-B 21st Century Monitoring

Title III Monitoring

For more information on this topic contact Melinda Bessnercontact Lisa Plumb or contact Jen Engberg.

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