ESEA Federal Monitoring

Federal Monitoring

The Oregon Department of Education and Federal Systems Team strive to build collaborative partnerships with districts through the implementation of federal grant programs. The monitoring of federal grant programs allows the Oregon Department of Education and districts to collaborate while providing equitable education to all students and ensuring accountability.

Desk monitoring occurs twice each school year, in the winter and in the spring. Following desk monitoring, a small number of districts will be selected for on-site monitoring. Districts are selected using a risk based monitoring tool.

Districts to be Monitored

ESEA Monitoring Schedule, 2021-2022 

Preparation for Monitoring

• Self-Assessment for ESEA Monitoring
  
• Guide to ESEA Monitoring
  
• ESEA Monitoring Organizational Tool
  
• One-Pager Overview Document
  
• Submission of Monitoring Materials
  
  

Monitoring Resources

Common Compliance

Guidelines for tracking fixed assets (Inventory)

• Inventory Guidelines
  
• Sample Inventory Sheet
  

Title I-A

School Plans

• Targeted Assistance Program (TAS) Supplemental Questions
  
• Schoolwide Program (SWP) Supplemental Questions
  
• Title I-A Plans for Schoolwide Programs
  
• Title I-A Plans for Targeted Assistance Programs
  

II-A

• Title II-A Monitoring Response Form
  

Private Schools

• 2022-2023 Affirmation of Consultation Form
• Intent to Participate Letter
  
• Equitable Services Narrative Form
  

Foster Care

• Transportation
  • Guidelines, Elements to Consider, Procedures
  • Sample Transportation Plan
    
• Enrollment
  • Sample Enrollment Policy – Sherwood SD
    
  • Sample Record Request Form – Pleasant Hill SD
    
• Collaboration
  • School Notification Form
    
• Free and Reduced Meals
  • Sample School Meal Policy – Sherwood SD