Federal Monitoring
Monitoring occurs when ODE staff conduct a systematic review of program materials submitted by districts. A report is then issued to each monitored district. Resources used for the review include the ESEA Monitoring Checklist, materials submitted by the district, and staff interviews as necessary. Desk monitoring occurs twice each school year, in the winter and the spring. Following desk monitoring a small number of districts will be selected for on-site monitoring.
The items below will assist districts for both desk and on-site monitoring. In addition, ODE provides monitoring training for districts, prior to the submission of materials.
Districts to be Monitored
ESEA Monitoring Schedule, 2018-2019
Preparation for Monitoring
Monitoring Tools
Common Compliance
CC-A: Military Recruitment/Student Directory Information: A component of federal education law that requires schools to provide student directory information to military recruiters.
CC-B: Comparability: Complete by December 1st each year and keep on file in district office.
CC-E: LEA refund payments to the Oregon Department of Education
LEA Payments to ODE Form
CC-F: Guidelines for tracking fixed assets (Inventory)
CC-G: Equitable Distribution of Teachers
Equitable Distribution of Teachers Template
CC-H & CC-I: This form is used to determine whether CC-H (Semi-Annual Certification) or CC-I (Time and Effort) should be used.
Breakdown of Staff Positions Funded by Federal Funds (Sample Form)
CC-H: Semi-Annual Certification
Sample Semi-Annual Certification Form (Form used for semi-annual certification)
CC-I: Time and Effort
IA-C: Using the Indistar Schoolwide Review Tool
Schoolwide Review Tool (For Indistar)
IA-G: Annual Meetings
IA-H: Parent Capacity
Building Parent Capacity - Parent Capacity Log
IA-I: Paraprofessional Qualifications
Calculating Proportionate Share
Consultation
Needs Assessment, Plan Development and Evaluation
Other Resources
For more information on this topic contact Melinda Bessner, contact Lisa Plumb or contact Jen Engberg.